Venue: Members' Conference Room, County Hall, Kingston upon Thames, KT1 2DN
Contact: Andrew Baird 020 8541 6709
No. | Item |
---|---|
Apologies for absence
To receive any apologies for absence. Minutes: None received. |
|
Minutes of the Previous Meeting PDF 126 KB
To agree the minutes of the previous meeting as a correct record of the meeting. Minutes: The minutes of the previous meeting held on 31 October 2016 were agreed. |
|
Declarations of interest
To receive any declarations of interest. Minutes: There were none. |
|
Procedural Matters
|
|
Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (13 January 2017). Minutes: There were none. |
|
Public Questions
The deadline for public questions is seven days before the meeting (16 January 2017). Minutes: There were none. |
|
Shared Legal Services Agreement PDF 377 KB
To update the Orbis Public Law (OPL) Joint Committee on the development of the Shared Legal Services Agreement between Brighton & Hove City Council, East Sussex County Council, Surrey County Council and West Sussex County Council.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Abraham Ghebre-Ghiorghis, Executive Lead Officer for Strategy, Governance and Law, Brighton and Hove City Council
Ann Charlton, Director of Legal, Democratic and Cultural Services, Surrey County Council.
Philip Baker, Assistant Chief Executive, East Sussex County Council
Tony Kershaw, Director of Law, Assurance and Strategy, West Sussex County Council
Graham Friday, Interim Orbis Public Law Finance Lead, , East Sussex County Council
Key points raised during the discussion:
2. Members asked for clarification regarding the inability to terminate the SLSA agreement within the first three years, and when the three year period would begin. Officers confirmed the three year period would begin when the agreement is signed, which was expected on 1 April 2017 and therefore would conclude on 1 April 2020. 3. A discussion was had around a technical issue regarding the accountability of each Local Authority and how the agreement could ensure avoidance of internal partnership claims. It was stated that the wording would be reviewed to ensure that each Local Authority would not seek money from another Local Authority in the partnership. The discussion was concluded with officers stating that work was still ongoing and that Members would be updated of the outcome.
Actions/ further information to be provided:
For the Interim Orbis Public Law Finance Lead, East Sussex County Council to give an update on the establishment of appropriate insurance arrangements at the next meeting.
RESOLVED:
That the Orbis Public Law Committee noted the content of the SLSA between Brighton & Hove City Council (BHCC), East Sussex County Council (ESCC), Surrey County Council (SCC) and West Sussex County Council (WSCC).
|
|
Orbis Public Law 2017/18 Budget PDF 527 KB
To provide details of the Orbis Public Law (OPL) Operating Budget for 2017/18, and to provide details on how the OPL partnership will operate a shadow year for 2017/18.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Abraham Ghebre-Ghiorghis, Executive Lead Officer for Strategy, Governance and Law, Brighton and Hove City Council
Ann Charlton, Director of Legal, Democratic and Cultural Services, Surrey County Council.
Tony Kershaw, Director of Law, Assurance and Strategy, West Sussex County Council
Graham Friday, Interim Orbis Public Law Finance Lead, , East Sussex County Council
Key points raised during the discussion:
Actions/ further information to be provided:
for the Orbis Public Law Committee to hold a formal public decision making meeting every six months, and an informal private update meeting quarterly.
RESOLVED:
That the Orbis Public Law Committee note the content of the SLSA between Brighton & Hove City Council (BHCC), East Sussex County Council (ESCC), Surrey County Council (SCC) and West Sussex County Council (WSCC).
|
|
Review of Advocacy for Childcare Proceedings PDF 365 KB
To update the Orbis Public Law Joint Committee on progress in carrying out a review of advocacy for childcare proceedings across the Orbis Public Law (OPL) partners.
Minutes: Declarations of interest:
None
Witnesses:
Abraham Ghebre-Ghiorghis, Executive Lead Officer for Strategy, Governance and Law, Brighton and Hove City Council
Ann Charlton, Director of Legal, Democratic and Cultural Services, Surrey County Council.
Philip Baker, Assistant Chief Executive, East Sussex County Council
Tony Kershaw, Director of Law, Assurance and Strategy, West Sussex County Council
Key points raised during the discussion:
3. Members of the Committee referred to next steps section in the report and asked if it was still foreseeable to make a decision on the establishment of an advocacy unit and related external costs at the next Orbis Public Law Joint Committee meeting. Officers confirmed that at the current rate it would be decided by April and aim to be implemented this year.
Actions/ further information to be provided:
None.
RESOLVED: The Orbis Public Law Joint Committee noted progress being made in carrying out a review of advocacy for childcare proceedings across the Orbis Public Law (OPL) partners.
|
|
Commercial Pathfinder Project PDF 569 KB
To update the Orbis Public Law Joint Committee on the Integration of the partner authorities’ Commercial Law teams.
Minutes: Declarations of interest:
None
Witnesses:
Abraham Ghebre-Ghiorghis, Executive Lead Officer for Strategy, Governance and Law, Brighton and Hove City Council
Ann Charlton, Director of Legal, Democratic and Cultural Services, Surrey County Council.
Philip Baker, Assistant Chief Executive, East Sussex County Council
Tony Kershaw, Director of Law, Assurance and Strategy, West Sussex County Council
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
The Orbis Public Law Joint Committee noted the approach to integrating the commercial areas of law (property, contracts, procurement and major projects).
|
|
DATE OF THE NEXT MEETING
The next meeting of the Orbis Joint Committee will be held on 3 April 2017. Minutes: The Committee noted that its next meeting would be held on 10 July 2017. |