Agenda, decisions and minutes
PDF 692 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Contact: Yvette Ortel/Georgie Lloyd Community Partnership & Committee Officer room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: None. All Joint Committee members were present. |
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MINUTES FROM THE FINAL LOCAL COMMITTEE MEETING
To approve the Minutes of the previous, final Local Committee meeting as a correct record.
Minutes: Minutes from the final Local Committee held on 26 September 2016 were agreed and approved as an accurate record.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting. NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Minutes: There were no declarations of interest.
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only
Minutes: The Chairman Mrs Denise Saliagopoulos welcomed a new member to the Joint Committee, Cllr Sandra Dunn from Spelthorne Borough Council. |
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SPELTHORNE BOROUGH COUNCIL LEADER & VICE CHAIRMAN'S ANNOUNCEMENTS
To receive any Spelthorne Council Leader and Vice Chairman’s announcements.
Agenda item only
Minutes: The Vice Chairman and Leader of Spelthorne Borough Council, Cllr Ian Harvey, welcomed everyone to the new Spelthorne Joint Committee, which replaces the Local Committee.
Cllr Harvey also invited all those present to listen to the discussion at the Spelthorne Borough Council Overview and Scrutiny meeting on 7 February 2017 at the Leisure Centre, to discuss Staines Fire Station. Residents may submit written questions in advance of the meeting.
Mr Richard Walsh said that on behalf on Surrey County Council’s Leader and Cabinet, he was delighted that Spelthorne has a Joint Committee and he welcomed closer working in the future for the benefit of local residents. |
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PETITIONS & PETITION RESPONSES
To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Spelthorne Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.
No petitions were received for this meeting. Minutes: No petitions were received for this meeting. The petition received at the Local Committee meeting on 26 September 2016 was responded to at that meeting.
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting, by email to the Community Partnership and Committee Officer. Minutes: One member written question was received from Mrs Carol Coleman regarding day care for the elderly and people with dementia in Spelthorne.
The question and answers from Spelthorne Borough Council and SCC are set out in Annex 1 to these minutes.
Mrs Coleman asked a supplementary question regarding the closing of the Alzheimer’s Society day centres and what will happen to the people who attend the centres. Mr Tim Evans replied and it was the Alzheimer’s Society that had decided to close the centres and that SCC is looking at what can be done. Mr Evans offered to find out more information for Mrs Coleman. |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting. Minutes: One written public question was received from Mr Andrew McLuskey regarding the change of name of the Committee.
The question and answer are set out in Annex 1 to these minutes. Mr McLuskey was not present to ask a supplementary question.
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DECISION TRACKER (FOR INFORMATION)
To review any outstanding decisions from the Local Committee.
Minutes: _____________________________________________________________
The Chairman took the following items out of order. Item 9, Item 10, Item 11, Item 12 were received in the following order: Item 10, Item 12, Item 9, Item 11. _____________________________________________________________
The Decision Tracker was acknowledged.
Mr Ken Snaith, Shepperton Residents Association, asked a question during the informal public question time regarding the ditches in Sheep Walk, Shepperton. He requested the rubbish be removed. The Area Highways Manager replied that due to no available budget the earliest this could be looked at would be April. Cllr Alison Griffiths said that if Mr Snaith emailed her with the details, she would arrange for a community pay-back team to clear the ditches. |
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REPRESENTATION ON JOINT COMMITTEE PARTNERSHIPS AND TASK GROUPS (EXECUTIVE FUNCTION)
To appoint Members to the various partnerships and task groups as the Joint Committee representative, during the current municipal year.
Additional documents: Decision: The Spelthorne Joint Committee resolved to AGREE that:
(i) Members be appointed to the partnerships and task groups listed in this report. (ii) Members be allowed to bring update reports from those groups, when relevant. (iii) The terms of reference for the Spelthorne Safer Stronger Partnership, Health and Wellbeing Strategic Group, Youth Task Group, Parking Task Group, Transport Task Group, Walton to Halliford Transport Study Steering Group and the Community Infrastructure Levy (CIL) Task Group, as in Annex A (i), Annex A (ii) and Annex A (iii), are agreed with the following wording in the CIL Terms of Reference in Annex A (iii) to replace Section 2 'Membership of Task Group': 2. Membership of the task group will be: a. The Assistant Head of Planning (Policy) for the Borough Council who will also act as Chairman. b. The Borough Council Portfolio holder for Planning and Economic Development. c. A County Councillor for the Spelthorne Division who will be the Chairman of the Joint Committee where the Chairman is a County Councillor or the Vice Chairman where the Vice Chairman is a County Councillor. d. The Task Group reserves the right to invite other officer representatives from either Council to provide advice but they will have no voting rights.
Reason: To enable the Spelthorne Joint Committee to be represented on relevant partnerships and task groups and for Committee members to be able to report back to the Joint Committee when appropriate.
Minutes: Cllr Ian Harvey proposed changes to the wording for the Community Infrastructure Levy (CIL) Task Group in 2.9 and in the terms of reference in Item 12 Annex A (iii). Cllr Richard Smith-Ainsley seconded it.
Cllr Nick Gething’s name should be removed from the task group membership in paragraph 2.9 and the wording ‘the Borough Council portfolio holder for Planning and Economic Development’ should remain.
The Spelthorne Joint Committee resolved to AGREE that:
(i) Members be appointed to the partnerships and task groups listed in this report. (ii) Members be allowed to bring update reports from those groups, when relevant. (iii) The terms of reference for the Spelthorne Safer Stronger Partnership, Health and Wellbeing Strategic Group, Youth Task Group, Parking Task Group, Transport Task Group, Walton to Halliford Transport Study Steering Group and the Community Infrastructure Levy (CIL) Task Group, as in Annex A (i), Annex A (ii) and Annex A (iii), are agreed with the following wording in the CIL Terms of Reference in Annex A (iii) to replace Section 2 'Membership of Task Group': 2. Membership of the task group will be: a. The Assistant Head of Planning (Policy) for the Borough Council who will also act as Chairman. b. The Borough Council Portfolio holder for Planning and Economic Development. c. A County Councillor for the Spelthorne Division who will be the Chairman of the Joint Committee where the Chairman is a County Councillor or the Vice Chairman where the Vice Chairman is a County Councillor. d. The Task Group reserves the right to invite other officer representatives from either Council to provide advice but they will have no voting rights.
Reason: To enable the Spelthorne Joint Committee to be represented on relevant partnerships and task groups and for Committee members to be able to report back to the Joint Committee when appropriate.
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ROLES AND RESPONSIBILITIES IN FLOOD RISK MANAGEMENT
Presentation from Tom Pooley, SCC Flood Risk and Network Resilience Team
Agenda item only Minutes: Agenda item only The Chairman thanked the officer from the SCC Flood Risk and Network Resilience Team for his presentation and answers to questions from the Committee. An officer from Spelthorne Borough Council’s Neighbourhood Services also answered questions and confirmed that the Borough has enforced riparian responsibilities for many years, but she said that it was very difficult to enforce and the Council was looking at this. Articles have recently appeared in the Borough Bulletin and other methods of communication, to inform residents of their responsibilities.
The flood risk management presentation is attached to these minutes at Annex 2. |
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HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
To receive an update from the Highways Area Team Manager (North East).
Additional documents: Decision: The Spelthorne Joint Committee resolved to AGREE to:
(i) Authorise the creation of a new cycle off-carriageway cycle route in Town Lane connecting Clare Road to Town Farm Way – comprising of shared and segregated sections – as shown in Annex B1 (paragraphs 2.5 to 2.8 refer).
(ii) Prioritise five schemes for the Horizon Roads Major Maintenance programme as detailed in paragraph 2.22 (paragraphs 2.20 to 2.22 refer; see also Annexes E and F).
(iii) DELETE Authorise the Area Highway Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year 2017-18, in the event that individual Divisional Members have not confirmed their priorities by 31st January 2017 (paragraphs 2.28 and 2.29 refer), as this is no longer applicable because all priorities have been confirmed.
(iii) was (iv) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason:Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
Minutes: The Area Highways manager (NE) presented the report.
Mr Richard Walsh requested that the Highways Manager issues a press release on the achievements and results to inform residents, for example, the survey results from the raised speed limit in Charlton Lane.
Some members requested to discuss specific roads with the Highways Manager after the meeting.
Mr Walsh asked for feedback from the Area Highways Manager regarding snagging works by Costain on Walton Bridge. Mr Walsh would like the information at the March or July Joint Committee.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Authorise the creation of a new cycle off-carriageway cycle route in Town Lane connecting Clare Road to Town Farm Way – comprising of shared and segregated sections – as shown in Annex B1 (paragraphs 2.5 to 2.8 refer).
(ii) Prioritise five schemes for the Horizon Roads Major Maintenance programme as detailed in paragraph 2.22 (paragraphs 2.20 to 2.22 refer; see also Annexes E and F).
(iii) DELETE ‘Authorise the Area Highway Manager in consultation with the Chairman and Vice Chairman to decide Divisional Programmes for next Financial Year 2017-18, in the event that individual Divisional Members have not confirmed their priorities by 31st January 2017 (paragraphs 2.28 and 2.29 refer)’, as this is no longer applicable because all priorities have been confirmed.
(iii) was (iv) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason:Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
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FORWARD PROGRAMME 2016/17
To review the forward programme 2016/17 and 2017/18, indicating any further preferences for inclusion. Minutes: It was agreed that an update on Staines-upon-Thames town centre would be added to the forward plan. |
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DATE OF NEXT MEETING
To be held on Monday 20 March 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 20 March 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 6.30pm ended at 8.46pm.
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