Agenda, decisions and minutes
PDF 909 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Contact: Yvette Ortel/Georgie Lloyd Community Partnership & Committee Officer room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Mrs Carol Coleman and Cllr Alison Griffiths. |
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MINUTES FROM PREVIOUS MEETING
To approve the Minutes of the previous meeting on 23 January 2017 as a correct record.
Minutes: Minutes of the Joint Committee on 23 January 2017 were agreed and approved as an accurate record.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting. NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Minutes: There were no declarations of interest. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements.
Agenda item only
Minutes: The Chairman Mrs Denise Saliagopoulos made the following announcement: “This is my last Joint Committee meeting as Chairman, as the Chair will rotate between Surrey County Council and Spelthorne Borough Council. Therefore, I am handing the Chairman’s role to Cllr Harvey this evening, who will chair the remainder of this meeting.”
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SPELTHORNE BOROUGH COUNCIL LEADER & VICE CHAIRMAN'S ANNOUNCEMENTS
To receive any Spelthorne Council Leader and Vice Chairman’s announcements.
Agenda item only
Minutes: The Vice Chairman and Leader of Spelthorne Borough Council, Cllr Ian Harvey, thanked Mrs Saliagopoulos for all her work as Chairman.
Cllr Harvey announced the following:
· The spring edition of the Bulletin is being delivered from 18 March and includes articles about changes to recycling collections, Kempton Park and the Spelthorne Rent Assure scheme.
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PETITIONS & PETITION RESPONSES
To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Spelthorne Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.
Two petitions have been received:
(i) Petition from Mr Richard Buckland, which contained 64 signatures and reads:
"We the undersigned are concerned about the level and speed of traffic going through Gresham and associated roads in the area resulting in 1) increased pollution 2) increased traffic noise 3) increase of potential accidents. We are particularly concerned about the risk to the many children that attend the local schools in the area crossing Gresham Road. There are a lot of families living in Gresham Road with young children and at peak traffic times eg first thing in the morning at school time, these children en route to school are at risk with the volume and speed of vehicles from Kingston Road to Laleham Road.
Our suggestions are as follows: 1) move any corporate pick-up and drop-off shuttles to the car park at the Oasthouse in Kingston Road 2) traffic signs enforcing the speed limit through the road ie 30 mph 3) speed bumps to be reassessed of their height."
Petition Response Report attached
(ii) Petition from Mrs Claire Peters, which contained 96 signatures and reads:
“Change the Speed Limit on Wraysbury Road (B376) from 40mph to 30mph. Wraysbury Road (B376) runs from the M25 roundabout through to Staines town centre. It runs past residential buildings, residential street entrances/exits and fundamentally a very busy and popular family park. There isn’t a safe crossing at any part of the road, so our children and other local residents are forced to cross a busy 40mph road. We frequently see drivers reaching much higher speeds. We fear that nothing will change with this road until a tragedy strikes, so we are campaigning now to take action. We are asking Surrey County Council to change this road from a 40mph speed limit to a 30mph to keep everyone safe - pedestrians and motorists.”
Petition Response Report attached Additional documents: Decision: (i) The Spelthorne Joint Committee received a petition from Mr Richard Buckland which contained 64 signatures and was concerned about the level and speed of traffic going through Gresham Road, Staines-upon-Thames and associated roads in the area.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Proceed with a full speed and traffic management assessment in the context of a feasibility study, noting that funding of approximately £5,000 would need to be allocated for this purpose.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
(ii) The Spelthorne Joint Committee received a petition from Mrs Claire Peters which contained 96 signatures calling on Surrey County Council to ‘Change the Speed Limit on Wraysbury Road (B376) from 40mph to 30mph’.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Proceed with a full speed assessment in the context of a feasibility study, noting that funding of approximately £5,000 would need to be allocated for this purpose.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
Minutes: Two petitions were received and the petitioners spoke for three minutes each. The petition response reports were presented by the SCC Area Highway Manager (NE).
(i) The Spelthorne Joint Committee received a petition from Mr Richard Buckland which contained 64 signatures and was concerned about the level and speed of traffic going through Gresham Road, Staines-upon-Thames and associated roads in the area.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Proceed with a full speed and traffic management assessment in the context of a feasibility study, noting that funding of approximately £5,000 would need to be allocated for this purpose.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
(ii) The Spelthorne Joint Committee received a petition from Mrs Claire Peters which contained 96 signatures calling on Surrey County Council to ‘Change the Speed Limit on Wraysbury Road (B376) from 40mph to 30mph’.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Proceed with a full speed assessment in the context of a feasibility study, noting that funding of approximately £5,000 would need to be allocated for this purpose.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting, by email to the Community Partnership and Committee Officer.
Minutes: One member written question was received from Mr Robert Evans regarding companies running car parks and issuing tickets.
The question and answer from Cllr Ian Harvey, Vice Chairman of Spelthorne Joint Committee and Leader of Spelthorne Borough Council, is set out in Annex 1 to these minutes.
Mr Evans asked a supplementary question regarding Spelthorne Council taking action as other councils have done so. He said that under civil law the fee must be related to the amount of loss suffered by the owner and he questioned the loss in this case. Mr Evans was also concerned regarding signs being placed on lamp posts.
Cllr Harvey said that Mr Evans would receive a written reply from Spelthorne Council via email.
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.
Minutes: Five written public questions were received from: Mr Andrew McLuskey, Mr Kye Gbangbola, Karen Howkins, Michelle Redman, Mr Ken Snaith.
The questions and answers are set out in Annex 1 to these minutes.
Supplementary questions: 1. Mr McLuskey asked if the quality of the teaching at Matthew Arnold School could be improved so that there were not so many spare places at the school.
2. i) Mr Gbangbola queried whether a correction needed to be made in respect of Paragraph 4 in the written answer which explains that “there is no unacceptable risk”. ii) Mr Gbangbola then asked a supplementary question relating to the written response, asking whether the purpose of replacing the air bricks was a desperate attempt to prevent future deaths and asked the Committee to explain the concerns leading to the Surrey County Council letter.
The Leader of Spelthorne Borough Council, Councillor Ian Harvey, began the response by expressing his sympathies to the Gbangbola family. There was a brief discussion as to whether a response could be provided verbally by officers in attendance, or whether it should be provided in writing.
In addition to the written response provided to the original question, which is provided in Annex 1 to these minutes, the Pollution Control Officer for Spelthorne Borough Council responded to the supplementary question regarding the air bricks at the meeting, providing the following information:
There is no specific data that identifies that an actual risk to health already exists. The County Council’s approach has been a precautionary one taken due to the recognition of a potential risk. No specific monitoring or recording has taken place to identify what gases may be present in or close to landfill sites, or in what concentration.
Since there is a potential risk that waste material in landfill sites may produce harmful gases, which may then migrate to nearby properties, the use of airbrick covers may increase the risk of any these gases becoming trapped beneath a property in a flood when the airbricks are covered. There is no increase in risk in normal conditions.
Mr Gbangbola will receive a written response to his first question (i), which is provided in Annex 2 to these minutes.
3) Karen Howkins asked when the gates, bought by Charlton Village residents in February, would be installed by SCC Highways. The Area Highway Manager responded.
4) Michelle Redman was not present to ask a supplementary question.
5) Mr Snaith asked why the rubbish was not yet removed. The Area Highway Manager said that the situation was due to be reviewed after the vegetation had been removed. Due to financial restrictions, this work had not yet been carried out. |
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CELIA CRESCENT CONSULTATION UPDATE (EXECUTIVE FUNCTION)
The Highways Area Team Manager (North East) will provide an update. Additional documents: Decision: The Spelthorne Joint Committee resolved to AGREE to:
A new recommendation, proposed by Cllr Ian Harvey and seconded by Ms Denise Turner-Stewart:
(i) To promote a permanent traffic regulation order for the closure of Celia Crescent at the junction with Kingston Road (option 3 from the public consultation).
Reason: To replace the report recommendation: (i) To promote an experimental traffic regulation order for the closure of Celia Crescent on its east-west section, between the north-south arm leading to numbers 9 to 36 and the north-south arm leading to numbers 1 to 8 (option 2 from the public consultation). Minutes: _____________________________________________________________
The Chairman called for a 5 minute comfort break from 8pm – 8.05pm.
The Chairman then took the following items out of order. Item 9, Item 10, Item 11 were received in the following order: Item 11, Item 9, Item 10. _____________________________________________________________
The SCC Area Highway Manager (NE) introduced the Celia Crescent item and explained that Option 2 was the preferred option for technical reasons, but that he considered Option 3 to be feasible.
The Chairman invited a Celia Crescent resident, Mr Martin Shortland, to speak on behalf of the residents. The Chairman explained that this was not the usual procedure but he wanted to be sure that residents were able to present their views.
Mr Shortland has been working with the Area Highway Manager on all the options. Residents were also concerned about possible flooding. He felt that the negatives of Option 3 could be managed and that Option 3 was the preferred choice. Mr Shortland informed the Committee that residents were prepared to fund a permanent closure of the road at the junction with Kingston Road (Option 3).
Ms Denise Turner-Stewart thanked officers and residents for all their work to try to find a solution. The Chairman said that it was an excellent example of everyone working together.
The vote was unanimous to agree the new recommendation.
The Spelthorne Joint Committee resolved to AGREE to:
A new recommendation, proposed by Cllr Ian Harvey and seconded by Ms Denise Turner-Stewart:
(i) To promote a permanent traffic regulation order for the closure of Celia Crescent at the junction with Kingston Road (option 3 from the public consultation).
Reason: To replace the report recommendation: (i) To promote an experimental traffic regulation order for the closure of Celia Crescent on its east-west section, between the north-south arm leading to numbers 9 to 36 and the north-south arm leading to numbers 1 to 8 (option 2 from the public consultation). |
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To receive a report from the Assistant Head of Planning (Policy), Spelthorne Borough Council. The CIL funding is sought as a contribution towards a wider £4.95m package.
Additional documents: Decision: The Spelthorne Joint Committee resolved to AGREE to:
(i) The allocation of £365,000 of CIL monies to the Wider Staines STP for the financial year 2019/20.
Reason: The CIL Task Group is satisfied the application meets all the criteria in the Joint Committee’s ‘Framework for Decision Making’ on CIL, has significant merit and represents substantial financial leverage. Minutes: The item was introduced by Spelthorne Borough Council’s Group Head, Regeneration and Growth.
The Spelthorne Joint Committee resolved to AGREE to:
(i) The allocation of £365,000 of CIL monies to the Wider Staines STP for the financial year 2019/20.
Reason: The CIL Task Group is satisfied the application meets all the criteria in the Joint Committee’s ‘Framework for Decision Making’ on CIL, has significant merit and represents substantial financial leverage. |
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HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
To receive an update from the Highways Area Team Manager (North East).
Additional documents: Decision: The Spelthorne Joint Committee resolved to AGREE to:
(i) Authorise the Area Highway Manager to make appropriate changes to budget allocations and programmes of work for next Financial Year 2017-18 when Committee’s Highways budgets for next Financial Year have been confirmed, in consultation with the Chairman, Vice-Chairman and affected Members of the Joint Committee (paragraphs 2.36 to 2.40 refer). (ii) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
Minutes: The Area Highway Manager (NE) presented the report.
The Spelthorne Joint Committee resolved to AGREE to:
(i) Authorise the Area Highway Manager to make appropriate changes to budget allocations and programmes of work for next Financial Year 2017-18 when Committee’s Highways budgets for next Financial Year have been confirmed, in consultation with the Chairman, Vice-Chairman and affected Members of the Joint Committee (paragraphs 2.36 to 2.40 refer). (ii) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reason: Recommendations are made to enable the 2017-18 Highways programmes funded by the Joint Committee to be decided in good time to facilitate timely delivery of those programmes.
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HIGHWAYS UPDATE Annexes C, D and E
Highways Update continued Additional documents: |
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DECISION TRACKER (FOR INFORMATION)
To review any outstanding decisions from the Joint Committee.
Minutes: The Decision Tracker was acknowledged.
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STAINES-UPON-THAMES TOWN CENTRE UPDATE (SERVICE MONITORING & ISSUES OF LOCAL CONCERN)
To receive a report from the Assistant Head of Planning (Policy) Spelthorne Borough Council, for information. Minutes: The report was acknowledged for information. |
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For information.
Additional documents: Minutes: The Surrey Fire and Rescue Service Group Commander and Assistant Group Commander, Spelthorne Borough, were present for the item.
The report was acknowledged for information and Committee members thanked the Fire and Rescue Service for all their work.
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For information. The Joint Committee is asked to note the progress of the action plan to December 2016 and the new action plan for 2017/18. Additional documents: Minutes: The report was acknowledged for information. Members welcomed the report and said that really good work was being carried out by Spelthorne Council. Members said they knew of some health units closing that would effect Spelthorne residents and they would like the Joint Committee to monitor any issues and developments.
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For information. Minutes: The report was acknowledged for information. Mr Richard Walsh thanked volunteers referred to in paragraph 1.3. He also said the Scams conference (paragraph 1.4) was very useful and highlighted issues, especially for elderly residents. He thanked Spelthorne Council officers for attending the Scams conference and he welcomed joint working, as described in paragraph 1.19.
Members also welcomed Buckinghamshire and Surrey Trading Standards working together.
Cllr Richard Smith-Ainsley said he found the e newsletter from Trading Standards very useful and that anyone can sign up to receive it. Cllr Smith-Ainsley would have liked to have seen all eight Spelthorne Eat Out Eat Well members listed in paragraph 1.7 of the report, rather than just three.
Mr Robert Evans was concerned about scams relating to parking issues, for example residents receiving parking ticket fines when they have gone to the machine to buy a parking ticket. He believes Trading Standards should be involved and he asked Mr Walsh to intervene. Mr Walsh asked Mr Evans to contact Steve Ruddy, Head of Surrey Trading Standards, with details. Mr Walsh said that if anyone had a complaint they should contact Trading Standards, as Trading Standards monitors the level of complaints received. |
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FORWARD PROGRAMME 2017/18
To review the forward programme 2017/18, indicating any further preferences for inclusion. Minutes: The forward programme was agreed. |
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DATE OF NEXT MEETING
To be held on Monday 17 July 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 17 July 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
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This was the last Joint Committee meeting in the current municipal year and the Chairman said that there may be changes to membership as there will be Surrey County Council elections in May. He thanked Committee members for all their work.
The meeting which commenced at 6.30pm ended at 8.55pm.
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