Councillors and committees

Agenda, decisions and minutes

Venue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions

Contact: Carys Walker Partnership Committee Officer  Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Items
No. Item

34/16

APOLOGIES FOR ABSENCE

    • Share this item

    To receive any apologies for absence.

    Minutes:

    Apologies were received from Miss Alison Griffiths and Cllr Alfred Friday.

     

35/16

MINUTES FROM PREVIOUS MEETING pdf icon PDF 560 KB

    • Share this item

    To approve the Minutes of the previous meeting on 20 March 2017 as a correct record.

     

    Minutes:

    Minutes of the Joint Committee on 20 March 2017 were agreed and approved as an accurate record, with the addition of the words ‘to install a traffic island’ in the decision paragraph in Item 6, on page 3:

    ‘Proceed with a full speed and traffic management assessment in the context of a feasibility study to install a traffic island, noting that funding of approximately £5,000 would need to be allocated for this purpose.’

     

36/16

DECLARATIONS OF INTEREST

    • Share this item

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

     

    Minutes:

    There were no declarations of interest.

     

37/16

CHAIRMAN'S ANNOUNCEMENTS

    • Share this item

    To receive any Chairman’s announcements.

     

    Agenda item only

     

    Minutes:

    The Chairman Cllr Ian Harvey announced the following:

     

    ·         “On 12 June Spelthorne Borough Council launched its new rubbish and 3 in 1 recycling service with food waste, textiles and small electrical items being collected weekly.  These items are being collected by a dedicated vehicle on the same day as recycling or rubbish but at a different time.  A portion of the money from the textiles collected will be donated to a local charity.  Investment has also been made in new vehicles, clearly liveried with recycling messages.

     

    ·         The street lights are back on!  On Friday 23 June street lights in Spelthorne were switched back on as a result of an agreement between the Leaders of Spelthorne Borough Council and Surrey County Council to reinstate night time lights in our Borough for an initial period of five years, on the understanding that the Borough Council would find the necessary funding.  This was approved by Surrey County Council's Cabinet on 30 May.  Lots of concerns were raised by residents about the switch off, many of whom are shift workers, so I am very pleased that through our hard work to improve our financial sustainability we in Spelthorne have been able to respond to those concerns and resolve this issue with the County Council.

     

    ·         We have also agreed to continue to cut the grass verges in Spelthorne on behalf of Surrey despite the County Council cutting budgets by £40,000 on verge maintenance for the next 4 financial years.  The Borough Council has been carrying out this work since 2008 and we strongly believe that it’s important that we continue to do this, despite Surrey’s funding cuts, to ensure that Spelthorne remains an attractive place to live and work.

     

    ·         Finally I would ask Councillors and residents to respond to Surrey County Council’s consultation on the revised opening hours and charging for non-domestic waste.  In particular I would urge you to express the importance of keeping Charlton Lane open 7 days a week.  Charlton Lane receives nearly 500,000 visits per year and is Surrey’s largest and busiest recycling centre with the amount of recycling passing through the site being half as much again as the next busiest site in the County.  This consultation finishes on 7 August 2017.”

     

38/16

VICE CHAIRMAN'S ANNOUNCEMENTS

    • Share this item

    To receive any Vice Chairman’s announcements.

     

    Agenda item only

     

    Minutes:

    There were no Vice Chairman’s announcements on this occasion.

39/16

PETITIONS & PETITION RESPONSES pdf icon PDF 96 KB

    • Share this item

    To receive any petitions in accordance with Standing Order 14.1.  Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s or Spelthorne Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

     

    A petition has been received from Tonia Parsons which contains 118 signatures and reads:

    Petition to reduce speed limit to 30 mph on Staines Road East (A308) and repair the damaged drains, cracks or resurface with sound dampers.  We the undersigned would like something done about the speed i.e. the danger to pedestrians, cyclists, school children, disabled, wheelchair users, noise and consequently vibrations and sleeplessness causing health problems adding to pollution in this area of Kempton Park.”

     

    Petition response report attached

    Additional documents:

    Decision:

    The Joint Committee received a petition from Tonia Parsons which contains 118 signatures and reads:

    Petition to reduce speed limit to 30 mph on Staines Road East (A308) and repair the damaged drains, cracks or resurface with sound dampers.  We the undersigned would like something done about the speed i.e. the danger to pedestrians, cyclists, school children, disabled, wheelchair users, noise and consequently vibrations and sleeplessness causing health problems adding to pollution in this area of Kempton Park.”

     

    The Spelthorne Joint Committee resolved to AGREE to:

    Note the petition response report which recommended that the speed limit should not be reviewed at the present time.  The Highway Manager (NE) was asked by the Committee to investigate the issue further.  This should include consulting with Surrey Police and then report back to the next Joint Committee on 2 October.

    Minutes:

    The Joint Committee received a petition from Tonia Parsons which contains 118 signatures and reads:

    Petition to reduce speed limit to 30 mph on Staines Road East (A308) and repair the damaged drains, cracks or resurface with sound dampers.  We the undersigned would like something done about the speed i.e. the danger to pedestrians, cyclists, school children, disabled, wheelchair users, noise and consequently vibrations and sleeplessness causing health problems adding to pollution in this area of Kempton Park.”

     

    The petitioner, Tonia Parsons, spoke for the allowed 3 minutes and passed some correspondence and a photo to members, in support of her petition.

     

    The Chairman expressed sympathy for the issue as he is a resident of that area.  Members discussed the possibility of the speed limit being reduced on part of the road.  The Area Highway Manager responded from an officer point of view.

     

    The Spelthorne Joint Committee resolved to AGREE to:

    Note the petition response report which recommended that the speed limit should not be reviewed at the present time.  The Highway Manager (NE) was asked by the Committee to investigate the issue further.  This should include consulting with Surrey Police and then reporting back to the next Joint Committee on 2 October.

40/16

WRITTEN MEMBER QUESTIONS pdf icon PDF 157 KB

    • Share this item

    To receive any written questions from members under Standing Order 13.  The deadline for members’ questions is 12 noon four working days before the meeting.

    Minutes:

    Two member written questions were received from Mr Robert Evans, one regarding the Grenfell disaster and one regarding SCC changes to community recycling centres.

     

    The written questions and answers are set out in Annex 1 to these minutes.

     

41/16

WRITTEN PUBLIC QUESTIONS

    • Share this item

    To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    One Written Public Question was received from Mr Andrew McLuskey.  The answer to Mr McLuskey's written question regarding footpaths on either side of St Anne's Avenue in Stanwell is in Annex 1 to these minutes (see attached).

     

    Mr McLuskey asked a supplementary question: "Will the Joint Committee look at A2Dominion in relation to their sub-contracting?"  Mr McLuskey believed that the developer problems are wider than closing public footpaths and include not providing toilet facilities for the workers so that residents suffer.

     

    The Chairman said that the SCC Countryside Access team should pursue the footpath closures as it is a legal matter.  This action should be noted in the Decision Tracker and progress reported at the next Joint Committee.

     

    The Chairman said that Spelthorne Borough Council planners would follow up regarding the planning permission given to A2Dominion and he requested that Lee O'Neil, Assistant Chief Executive, follows this up and records the outcome in the Decision Tracker at the next Joint Committee.

     

42/16

CAMPAIGN TO BRING SPELTHORNE'S TRAIN STATIONS INTO TfL ZONE 6

    • Share this item

    Agenda item only

     

    Patti Taylor, representing the campaign team:

     

    "Is the Spelthorne Joint Committee willing to endorse the campaign for bringing Staines, Ashford, Sunbury and Shepperton stations into TfL's Zone 6, in order that Oyster card payments can be used into and out of London?

     

    We believe that this would benefit not only our residents but Spelthorne's businesses, schools and workers, meaning less expensive rail fares and facilitating easier travel.  Anyone travelling out of or into London from our stations can use Oyster up to Feltham but need to exit the train to purchase an onward ticket.  This is inconvenient to say the least, and an expensive extra cost that deters visitors and workers in and out of our towns."

    Decision:

    Agenda item only

     

    Patti Taylor, representing the campaign team:

     

    "Is the Spelthorne Joint Committee willing to endorse the campaign for bringing Staines, Ashford, Sunbury and Shepperton stations into TfL's Zone 6, in order that Oyster card payments can be used into and out of London?

     

    We believe that this would benefit not only our residents but Spelthorne's businesses, schools and workers, meaning less expensive rail fares and facilitating easier travel.  Anyone travelling out of or into London from our stations can use Oyster up to Feltham but need to exit the train to purchase an onward ticket.  This is inconvenient to say the least, and an expensive extra cost that deters visitors and workers in and out of our towns."

     

    The Spelthorne Joint Committee resolved to AGREE to:

    Fully support the campaign for bringing Staines, Ashford, Sunbury and Shepperton stations into TfL's Zone 6.  The Joint Committee Chairman will write letters of support to the Secretary of State for Transport and the new train operator.

    Minutes:

    Agenda item only

     

    Patti Taylor, representing the campaign team, spoke for the allowed 3 minutes and asked:

     

    "Is the Spelthorne Joint Committee willing to endorse the campaign for bringing Staines, Ashford, Sunbury and Shepperton stations into TfL's Zone 6, in order that Oyster card payments can be used into and out of London?

     

    We believe that this would benefit not only our residents but Spelthorne's businesses, schools and workers, meaning less expensive rail fares and facilitating easier travel.  Anyone travelling out of or into London from our stations can use Oyster up to Feltham but need to exit the train to purchase an onward ticket.  This is inconvenient to say the least, and an expensive extra cost that deters visitors and workers in and out of our towns."

     

    The Chairman stated that Spelthorne Borough Council had unanimously carried a motion to support the campaign in 2016.

     

    Members asked what needs to be done to make the change.  It is believed that TfL is happy to include Spelthorne in the zones, but it will be up to the new train operator as the franchise is changing in August 2017 to First Group.  The issue is likely to be the perceived loss of revenue.

     

    The Committee thanked Patti Taylor for her presentation and commended her and the campaign team for all their work.

     

    The Spelthorne Joint Committee resolved to AGREE to:

    Fully support the campaign for bringing Staines, Ashford, Sunbury and Shepperton stations into TfL's Zone 6.  The Joint Committee Chairman will write letters of support for the campaign to the Secretary of State for Transport and the new train operator.

43/16

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 181 KB

    • Share this item

    To review any outstanding decisions from the Joint Committee.

     

    Minutes:

    Mr Ken Snaith asked a question during the Informal Public Questions at the start of the meeting.  The Chairman said this would be discussed under Item 10, as it had previously been recorded in the Tracker.

     

    At the start of Item 10, the Chairman invited Mr Snaith to address the Committee regarding his concerns in Sheep Walk, Shepperton:

    1.Illegal occupancy of land by caravans etc.

    2.Regular fly tipping.

    3.The issue of SCC Highways digging up large items of rubbish and not yet able to clear it.

     

    The Chairman asked Lee O'Neil, Assistant Chief Executive, Spelthorne Borough Council, to follow up on the issue of illegal occupation and report the position in the Tracker at the next Joint Committee.

     

    The Community Safety Report under Item 12 included an update on fly tipping in Spelthorne.

     

    The Area Highway Manager said that he was undertaking an exercise to identify where any underspend could be allocated.  Committee members commented that there were other priorities in Spelthorne that needed budget allocation but many members agreed that the Sheep Walk issues needed to be addressed.

     

    The Committee agreed that the Tracker should mark the Sheep Walk rubbish clearance issue as 'red' and the Area Highways Manager should report on progress at the next Joint Committee.

     

    Other items on the Decision Tracker were noted as cleared.

     

44/16

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 169 KB

    • Share this item

    To receive an update from the Highways Area Team Manager (North East).

    Additional documents:

    Decision:

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)    Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reason: Programmes of work have been agreed in consultation with the Committee.

    Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

     

    Minutes:

    The Area Highway Manager (NE) presented this item.

     

    Members asked for amendments to be made in paragraph 2.4 on page 31:

    - Typing error: 2016-17 should read 2017-18.

    - The Area Highway Manger was asked to amend the text in italics at the bottom of page 31 to indicate that funding will be sought to clear Sheep Walk.

     

    Regarding the new road closure of Celia Crescent at the junction with Kingston Road (see Table 3), as approved by the Joint Committee in March 2017, the Chairman said he thought that residents in Celia Crescent were funding all associated costs including design, legal costs, the actual gate/barrier and installation of such.  Therefore, the allocated £5,000 in Table 3 should be re-allocated to Woodthorpe Road.

     

    Ms Denise Turner-Stewart said that costs have risen and Celia Crescent residents can not afford all the costs.  There was a discussion regarding how much the residents had committed to pay and whether or not all Celia Crescent residents had made that commitment.  Ms Turner-Stewart queried the design and legal costs and asked what SCC Highways would pay for.  The Area Highway Manager said that residents would pay for the implementation of the agreed solution, once it had been designed and agreed and the traffic order had been made.  The divisional member Ms Turner-Stewart and the Area Highway Manager agreed to contact residents regarding their expectations and financial commitment.

     

    Mr Naz Islam said that £5,000 can be transferred from his divisional Highways allocation to Woodthorpe Road (Table 3) as it is in his neighbouring division.  The Committee asked the Area Highway Manager to reflect this in his next Highways Update report to the Committee.

     

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)    Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reason: Programmes of work have been agreed in consultation with the Committee.

    Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

     

45/16

COMMUNITY SAFETY PARTNERSHIP UPDATE (SERVICE MONITORING & ISSUES OF LOCAL CONCERN) pdf icon PDF 115 KB

    • Share this item

    To receive a report from the Spelthorne Borough Council Community Safety Manager, for information.

     

    Additional documents:

    Minutes:

    The item was presented by Spelthorne Borough Council’s Community Safety Manager.

     

    Cllr Joanne Sexton requested that the information on page 44 at the end of the report be represented in graphs in future.  Cllr Sexton also queried figures after October 2016.  The Community Safety Manager explained that it’s the way the figures are collected.  In future, he will include tables and graphs to show comparisons by years.

     

    Members requested that the date of the public meeting as indicated in paragraph 4.1 be sent to the Joint Committee in advance.

     

    Mr Richard Walsh said that Trading Standards was concerned about the level of scams and he was re-assured by the Community Safety Manager that Spelthorne Borough Council works closely with Trading Standards and TS attends events that the Borough organises.

     

    Cllr Richard Smith-Ainsley thought a graph showed that figures for fly-tipping had increased since SCC started to charge for refuse disposal at its community recycling centres.

     

    Amendment to be noted: In the Spelthorne Safer Stronger Partnership Plan 2017-2020, in the draft key priorities (top of page 52) it should read ‘Child Sexual Exploitation and Cyber Crime’.

     

    The Chairman and members thanked the Community Safety Manager for all the provided information.

     

46/16

JOINT COMMITTEE COMMUNITY SAFETY FUNDING - SPELTHORNE (EXECUTIVE FUNCTION) pdf icon PDF 100 KB

    • Share this item

    The Joint Committee will receive information on the funding available from Surrey County Council for community safety.

    Decision:

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)                    The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the SCC Community Partnership Team, on behalf of the Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.3 of this report.

    (ii)                   Authority be delegated to the SCC Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Joint committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.3 of this report.

    (iii)                  The Joint Committee receives updates on the project(s) that was funded, including the outcomes and the impact it has achieved.

    Reason: The report sets out a process for allocating the Committee’s delegated community safety budget of £3,000 to local organisations.

     

    Minutes:

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)                    The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the SCC Community Partnership Team, on behalf of the Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.3 of this report.

    (ii)                   Authority be delegated to the SCC Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Joint committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.3 of this report.

    (iii)                  The Joint Committee receives updates on the project(s) that was funded, including the outcomes and the impact it has achieved.

    Reason: The report sets out a process for allocating the Committee’s delegated community safety budget of £3,000 to local organisations.

     

47/16

REPRESENTATION ON JOINT COMMITTEE PARTNERSHIPS & TASK GROUPS 2017-18 (EXECUTIVE FUNCTION) pdf icon PDF 161 KB

    • Share this item

    To appoint members to represent the Joint Committee on its partnerships and task groups during 2017-18.

    Additional documents:

    Decision:

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)    Appoint members to the partnerships, task groups and outside bodies as listed in the report, with the addition of Mr Robert Evans appointed to the Margaret Pope’s Charity (paragraph 2.10).

     

    (ii)   Allow Members to bring update reports from those groups, when relevant.

     

    (iii)  The terms of reference for the Spelthorne Safer Stronger Partnership, Health and Wellbeing Strategic Group, Parking Task Group, Transport Task Group, Walton to Halliford Transport Study Steering Group, Community Infrastructure Levy (CIL) Task Group and the Education Action Group, as in Annex A (i), Annex A (ii), Annex A (iii) and Annex A (iv).

     

    Reason: to enable the Spelthorne Joint Committee to be represented on relevant partnerships, task groups and outside bodies and for Committee members to be able to report back to the Joint Committee when appropriate.

     

    Minutes:

    All nominations were agreed.

     

    The Spelthorne Joint Committee resolved to AGREE to:

     

    (i)    Appoint members to the partnerships, task groups and outside bodies as listed in the report, with the addition of Mr Robert Evans appointed to the Margaret Pope’s Charity (paragraph 2.10).

     

    (ii)   Allow Members to bring update reports from those groups, when relevant.

     

    (iii)  The terms of reference for the Spelthorne Safer Stronger Partnership, Health and Wellbeing Strategic Group, Parking Task Group, Transport Task Group, Walton to Halliford Transport Study Steering Group, Community Infrastructure Levy (CIL) Task Group and the Education Action Group, as in Annex A (i), Annex A (ii), Annex A (iii) and Annex A (iv).

     

    Reason: to enable the Spelthorne Joint Committee to be represented on relevant partnerships, task groups and outside bodies and for Committee members to be able to report back to the Joint Committee when appropriate.

     

48/16

FORWARD PROGRAMME 2017/18 pdf icon PDF 54 KB

    • Share this item

    To review the forward programme 2017/18, indicating any further preferences for inclusion.

    Minutes:

    The forward programme was agreed.

     

    Cllr Jean Pinkerton asked the Committee to note that the next Spelthorne Education Action Group meeting is now on 4 October 2017, not 11 October as detailed in Item 14, page 69 of the committee papers.

     

49/16

DATE OF NEXT MEETING

    • Share this item

    To be held on Monday 2 October 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.

     

    (6.30pm – 7pm: Informal Public Question Time)

     

    Minutes:

    To be held on Monday 2 October 2017 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.

     

    (6.30pm – 7pm: Informal Public Question Time)

     

    _____________________________________________________________

     

    This was the last Spelthorne Joint Committee meeting that the Partnerships Committee Officer Yvette Ortel will attend, as she is moving to be the Partnerships Committee Officer for Waverley Local Committee.  The Chairman thanked Yvette for all her committee work over the last seven years and the support she has provided to members.

     

     

    The meeting which commenced at 6.30pm ended at 9.18pm.