Agenda, decisions and minutes
PDF 632 KBVenue: Virtual meeting
Contact: Carys Walker Email: carys.walker@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: No apologies had been received but it was noted that Cllr Beardsmore needed to leave for an appointment at 3pm and Ms Turner-Stewart needed to leave for approximately 20 minutes for a Cabinet Making Decision meeting and would return to the meeting afterwards. |
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MINUTES FROM PREVIOUS MEETING
To approve the Minutes of the previous meeting on 30 November 2020 as a correct record.
Additional documents: Decision: The Joint Committee (Spelthorne) agreed the minutes as an accurate record of the meeting on 30 November, 2020. Minutes: The Joint Committee (Spelthorne) agreed the minutes as an accurate record of the meeting on 30 November, 2020. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting. NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Additional documents: Minutes: No declarations were received. |
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DECISION TRACKER (FOR INFORMATION)
To review any outstanding decisions and actions from the Joint Committee.
Additional documents: Minutes:
It was noted that the decision tracker referred to Bedford Lakes and this needed to be amended to Bedfont Lakes and that wording around the action in item 3 should be clarified to make it clear what the actions are as it appears some words have been cut off in the sentence.
The Leader of Spelthorne Borough Council stated that having discussed this proposal with the Area Highways Manager, he would be following this up with Hounslow Council and will report back to the Joint Committee.
With regards to the review of work at Stanwell Quarry. A site visit has not been possible due to lockdown restrictions but it is hoped that once these are lifted, a small cohort may be able to visit on the Joint Committee’s behalf.
It was confirmed that the feasibility study for Laleham village would include the full length of Ashford Road. Committee members expressed that they felt the items related to feasibility studies should remain open until their results were known. Members also expressed their disappointment that the results of the studies were unlikely to be known until the end the 2021/22 municipal year. The Chairman agreed to write to the Cabinet Member to convey their concerns and ask the Cabinet Members for Highways to come up with options for the implementation of studies within 6 months or less to align with resident and councillor expectations.
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PETITIONS & PETITION RESPONSES
To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Spelthorne Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.
Additional documents: Minutes: No new petitions were heard at this committee. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for members’ questions is 12 noon four working days before the meeting. Additional documents: Minutes: The Chairman introduced the questions at the meeting along with the officer’s response which had been published in the supplementary agenda ahead of the meeting. The Chairman stated that he would not be accepting verbal supplementary questions at this committee but would be providing additional responses outside of the meeting if required.
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.
Additional documents: Minutes: The Chairman introduced the questions at the meeting and the officer response which had been published in the supplementary agenda. The Chairman stated that he would not be accepting verbal supplementary questions at this committee but would be providing additional responses outside of the meeting if required.
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COMMUNITY INFRASTRUCTURE LEVY (CIL) : APPROVAL OF PROJECTS
This report sets out recommendations for the allocation of Community Infrastructure Levy (CIL) funding across a selection of projects. Additional documents: Decision: The Joint Committee (Spelthorne) agreed that:
(i) The amended Terms of Reference and accompanying Scoring Criteria were approved. (ii) Strategic CIL funding of £5,000,000 was allocated to Surrey County Council Highways for the A308 Improvements bid (iii) Strategic CIL funding of £610,000 was allocated to Spelthorne Borough Council, Neighbourhood Services for the Installation of outdoor gyms equipment at 10 locations. (iv) Strategic CIL funding of £110,000 was allocated to a joint project between Spelthorne Borough Council Neighbourhood Services and Surrey County Council Highways – Replacement of automated restriction bollards on Staines High Street. (v) Strategic CIL funding of £2,645.57 was allocated to Surrey County Council Highways for the installation of a Vehicle Activated Sign (VAS) on Chertsey Road on condition the amount is recouped from Shepperton’s Local CIL allocation as agreed by Shepperton ward councillors.
Minutes: The Infrastructure Delivery Coordinator (IDC) for Spelthorne Borough Council (SBC), introduced the report, stating that SBC had been collecting CIL funding since 2015. Bids had now been collected and 5 bids were being put forward to the committee for decision at this meeting. A second amendment was to adjust the total amount for consideration was £5,722,645.57. The committee was also asked to approve the amendments to the terms of reference for the task group. Key points raised at part of the discussion: |
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HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
To receive an update from the Highways Area Team Manager (North East).
The Joint Committee is asked to agree on allocations for the next financial year.
Additional documents: Decision: The Joint Committee (Spelthorne) agreed to:
(i) Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide a programme of schemes for next Financial Year 2021-22 in which to invest the additional ITS funding;
(ii) Allocate funding from its Capital ITS budget to investigate land constraints for the Clockhouse Lane railway bridge project;
(iii) Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide which options to take forwards for implementation for the Buckland School Road Safety Outside Schools project;
(iv) Subject to funding being identified, authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Member to advertise an amendment to the traffic regulation order that controls access to Staines High Street, to resolve any objections, if no insurmountable objections are raised to make the amendment, and to renew the rising bollard system to enforce the amended traffic regulation order;
(v) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Minutes: The Area Highways Manager (AHM) presented his report. The main focus of this report was the additional capital funding that had been released in February, by the Cabinet Member for Highways and Transport to be invested over the next three financial years. There were three projects that the AHM was seeking decision on and he presented updates on two of those as follows:
Clockhouse Lane railway bridge
· The Area Highways Manager demonstrated the present lay out of the road across the bridge and areas where additional land will be needed to construct a lay out that would be more safe for all road users.
Buckland School Road Safety Schemes.
The Joint Committee (Spelthorne) agreed to:
(i) Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide a programme of schemes for next Financial Year 2021-22 in which to invest the additional ITS funding;
(ii) Allocate funding from its Capital ITS budget to investigate land constraints for the Clockhouse Lane railway bridge project;
(iii) Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide which options to take forwards for implementation for the Buckland School Road Safety Outside Schools project;
(iv) Subject to funding being identified, authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Member to advertise an amendment to the traffic regulation order that controls access to Staines High Street, to resolve any objections, if no insurmountable objections are raised to make the amendment, and to renew the rising bollard system to enforce the amended traffic regulation order;
(v) Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
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FORWARD PROGRAMME 2020/21
To review the forward programme 2020/21, indicating any further preferences for inclusion. Additional documents: Minutes: It was suggested that CIL should be added to the Forward Plan as a standing item and that Committee Members are advised as to how they can input into the process.
Committee members expressed a desire to include environmental subjects such as:
Surrey County Council’s tree-planting programme and its effect in air quality Flooding and the River Thames Scheme. Environmental impact of new infrastructure.
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DATE OF NEXT MEETING
To be held on Monday 19 July, 2021 (Time to be confirmed)
At the time of publishing this meeting is expected to be held remotely.
Additional documents: Minutes: The next meeting is scheduled for the 19 July. The time and format of the meeting will be confirmed once post-lockdown measures are known. |