Agenda, decisions and draft minutes

Spelthorne Joint Committee - Monday, 21 March 2022 6.30 pm

Venue: Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB

Contact: Gregory Yeoman  Partnership Committee Officer

Link: Click here for the webcast

Items
No. Item

27/21

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

    Minutes:

    Apologies were received from Cllr Evans, Cllr Todd, Cllr Weerasinghe and Cllr Rybinski.

28/21

MINUTES FROM PREVIOUS MEETING pdf icon PDF 314 KB

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    To approve the Minutes of the previous meeting as a correct record.

     

    Minutes:

    The minutes of the meeting held on 22 November 2021 were agreed.

29/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

30/21

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 321 KB

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    To review any outstanding decisions and actions from previous Joint Committee meetings.

     

    Minutes:

    The decision tracker was noted.

31/21

ECO PARK UPDATE (FOR INFORMATION)

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    A verbal update from the Chairman on activities at the Charlton Lane Eco Park.

    Minutes:

    The chairman gave a short verbal update regarding the status of the EcoPark in Charlton.

     

    The gasifier is yet to receive an Acceptance Certificate from the Independent Certifier. The council and SUEZ have not resolved their contractual differences and so remain set for arbitration. The arbitration process has now started and is bound by confidentiality. It is a multi-stage process which will culminate in a hearing next July.

     

32/21

PETITIONS

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    To receive any petitions in accordance with Standing Order 14.1. Petitions must be submitted the Partnership Committee Officer at least 14 days before the meeting.

    Minutes:

    No petitions were received.

33/21

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from members under Standing Order 13. The deadline for member questions is 12 noon four working days before the meeting.

    Minutes:

    No questions were received.

34/21

WRITTEN PUBLIC QUESTIONS pdf icon PDF 231 KB

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    To answer any questions from residents or businesses within Spelthorne borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Declarations of Interest: None

     

    Petitions, Public Questions/Statements: Two questions were received by the deadline. The full questions and officer responses were included in the supplementary paper published on 18 March.

     

    Mr McLuskey asked the following supplementary question:

    How can the statement made in the response to question 1 match the reality of the two plans that show how much the restoration scheme has changed?

     

    The Chairman stated that the scheme agreed in 2018 is the one that is being monitored and enforced. The County Council officers involved have been clear that enforcement is going to plan.

     

    Cllr Evans (Stanwell and Stanwell Moor) offered to meet Mr McLuskey to go through the issues again. The Committee Officer undertook to provide further background information to the local Member.

     

    It was noted that the Principal Environment enhancement Officer at SCC would be happy to talk to any Spelthorne member about quarry recovery.

     

     

     

35/21

UPDATE OF CIL FUNDING FOR VARIOUS PROJECTS (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 208 KB

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    The CIL Task Group meets regularly to consider bids received, and recommends successful bids to the Joint Committee for approval.

    Additional documents:

    Decision:

    The Joint Committee (Spelthorne):

               

    (i)            Noted the contents of the CIL Progress Report at Annex A.

     

    REASONS FOR RECOMMENDATIONS:

    Annex A provides an update on active CIL projects but there are currently no new applications for the Joint Committee to consider.

     

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Joanna Ghazaleh, Infrastructure Delivery Coordinator

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points:

    In response to a question from Cllr Smith-Ainsley, the officer clarified that money for the A308 (which is not forecast to be completed until 2025/26) would be paid out over the lifetime of the project rather than up-front.

     

    Resolved:

    The Joint Committee (Spelthorne):

               

    (i)            Noted the contents of the CIL Progress Report at Annex A.

     

    Reasons for recommendations:

    Annex A provides an update on active CIL projects but there are currently no new applications for the Joint Committee to consider.

36/21

HIGHWAYS UPDATE (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 252 KB

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    This report seeks approval of a programme of highway works for Spelthorne funded from the Joint Committee’s delegated capital and revenue budgets.

    Additional documents:

    Decision:

    RECOMMENDATIONS:

     

    The Joint Committee (Spelthorne):

     

    General

    (i)    Noted that the Joint Committee’s devolved highways budget for capital works in 2022/23 is £609,873, as agreed by Cabinet on 22nd February 2022. 

     

    (ii)   Agreed that the devolved capital budget for highway works be used to progress both capital improvement schemes and member capital allocation as detailed in section 1.

     

    (iii)   Authorised that the Highway Engagement & Commissioning Manager in consultation with county members, to be able to reallocate budget to reserve schemes should there be a need to change the programme. 

     

    (iv) Authorised that the Highways Engagement and Commissioning Manager in consultation with county members, be able to allocate any additional funding for schemes, in accordance with any guidance issued surrounding that funding.

     

     

    Capital Improvement Schemes

    (v)  Agreed that the capital improvement schemes allocation for Spelthorne be used to progress the Major Integrated Transport Schemes programme set out in Annex 1.

     

    (vi)  Authorised that the Highways Engagement and Commissioning Manager be able to vire money between the programme of schemes agreed in Annex 1, if required.

     

    (vii) Agreed that Highways Engagement and Commissioning Manager, in line with the Scheme of Delegation, is able to progress any scheme from the Major Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the appropriate county member.

     

    Member Capital Allocation

    (viii) Noted that, £50,000 is allocated to each divisional member.  Up to £15,000 of this could be allocated to minor ITS, or all £50,000 on capital maintenance (recommended option). The schemes are to be agreed by county members in consultation with the Stakeholder Engagement Officer.

     

    Revenue Maintenance

    (ix)  Noted that the members will continue to receive a Member Local Highways Fund (revenue) allocation of £7,500 per county member to address highway issues in their division.

     

    (x)   Agreed that revenue works are to be managed by the Highway Maintenance team on behalf of and in consultation with county members.

     

    REASONS FOR RECOMMENDATIONS:

     

    To agree, a programme of highways works in Spelthorne for 2022/23, funded from budgets available to enable schemes and works to progress.

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Highways Engagement and Commissioning Manager, SCC

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points:

    The Engagement  and Commissioning Manager outlined the draft budget report, the funds available for Members and the proposed ITS scheme list (Annex 1). The Stakeholder Engagement Officer had been in touch with County Members to gather their local priorities for expenditure. Additional funds had also been made available county-wide to cover road safety outside schools.

     

    In response to questions from members about items included on the full ITS list (Annex 2), the officer clarified that for 2023/24 the Stakeholder Engagement Officer would be speaking to members from mid-May about which scheme they would like to promote for prioritisation in the context of the new process that is being developed and which would take account of the Greener Futures policy, scheme deliverability, and more engagement across communities. Old schemes still on the ITS list can be reviewed or new ones considered, taking into account how residents’ wishes may have changed since old schemes were originally added to the list. Feasibility and design will start from December 2022, for delivery from April 2023 onwards.

     

    The ITS list does not include maintenance projects.

     

    Clarification was given on the elements contributing to the costs of schemes, including full design, supervision, traffic management for safe construction, advertisement of Traffic Regulation Orders, electrical work e.g. Belisha beacons, movement of underground utilities, ‘civils’ works such as tactile paving, and safety audits. Contracts are benchmarked and compared with similar local authorities, and all are competitively tendered.

     

    It was noted that Sheepwalk could be removed from item 7 in Annex 2 as the issue had now been resolved with the installation of bollards.

     

    A written response would be provided to Cllr Bateson’s (Staines South) question about the Buckland School scheme.

     

    Resolved:

    The Joint Committee (Spelthorne):

     

    General

    (i)    Noted that the Joint Committee’s devolved highways budget for capital works in 2022/23 is £609,873, as agreed by Cabinet on 22nd February 2022. 

     

    (ii)   Agreed that the devolved capital budget for highway works be used to progress both capital improvement schemes and member capital allocation as detailed in section 1.

     

    (iii)   Authorised that the Highway Engagement & Commissioning Manager in consultation with county members, to be able to reallocate budget to reserve schemes should there be a need to change the programme. 

     

    (iv) Authorised that the Highways Engagement and Commissioning Manager in consultation with county members, be able to allocate any additional funding for schemes, in accordance with any guidance issued surrounding that funding.

     

     

    Capital Improvement Schemes

    (v)  Agreed that the capital improvement schemes allocation for Spelthorne be used to progress the Major Integrated Transport Schemes programme set out in Annex 1.

     

    (vi)  Authorised that the Highways Engagement and Commissioning Manager be able to vire money between the programme of schemes agreed in Annex 1, if required.

     

    (vii) Agreed that Highways Engagement and Commissioning Manager, in line with the Scheme of Delegation, is able to progress any scheme  ...  view the full minutes text for item 36/21

37/21

PARKING REVIEW (EXECUTIVE FUNCTION - FOR DECISION) pdf icon PDF 192 KB

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    Officers of Surrey County Council’s parking team have carried out a review of on-street parking restrictions within the borough of Spelthorne and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval is required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

     

    Additional documents:

    Decision:

    RECOMMENDATIONS:

     

    The Joint Committee (Spelthorne) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Spelthorne as described in this report and shown in detail on drawings in annexes A-G are agreed.

     

    (ii)           the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Spelthorne as shown on the drawings in annexes A-G are advertised and that if no objections are maintained, the orders are made.

     

    (iii)          if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking and traffic enforcement team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

    REASONS FOR RECOMMENDATIONS:

     

    It is recommended that the parking restrictions are implemented as detailed in Annexes A-G. They will make a positive impact towards:

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

    ·         Better compliance

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Jack Roberts, Engineer, Parking Project and Enforcement Team, SCC

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points:

    The officer reminded members that the recommendations would lead to the advertisement of the proposed new restrictions. There would still be an opportunity for residents to submit comments and objections before the final list of new restrictions is confirmed.

     

    Members welcomed the report and thanked the officer for his hard work in managing the Parking Review process.

     

    Resolved:

    The Joint Committee (Spelthorne) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Spelthorne as described in this report and shown in detail on drawings in annexes A-G are agreed.

     

    (ii)           the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Spelthorne as shown on the drawings in annexes A-G are advertised and that if no objections are maintained, the orders are made.

     

    (iii)          if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking and traffic enforcement team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

    Reasons for recommendations:

     

    It is recommended that the parking restrictions are implemented as detailed in Annexes A-G. They will make a positive impact towards:

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

    ·         Better compliance

38/21

FORWARD PROGRAMME pdf icon PDF 93 KB

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    Committee members are asked to note the contents of the forward plan and suggest any items for inclusion in future meetings.

    Minutes:

    The Forward Plan was noted.

39/21

DATE OF NEXT MEETING

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    To be held on Monday 18 July 2022 at 6.30pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.

     

    Minutes:

    18 July 2022.