Agenda and decisions
PDF 172 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Andrew Baird & Joss Butler 0208 541 7609 or 0208 541 9702
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter i. Any disclosable pecuniary interests and / or ii. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. |
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PROCEDURAL MATTERS
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Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (07/06/2017).
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Public Questions
The deadline for public questions is seven days before the meeting (06/06/2017).
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Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
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AWARD OF FRAMEWORK AGREEMENT FOR THE PROVISION OF OFFICE STATIONERY
This report seeks approval for Surrey County Council (SCC) to award a framework agreement to Banner Group Limited for the provision of Office Stationery to commence on 1 September 2017.
This report outlines the procurement process, including the results of the evaluation process. When considered in conjunction with the Part 2 report, it demonstrates why the recommended framework award will deliver value for money and quality across all areas of stationery.
Due to the commercial sensitivity involved in the framework award process, the names of the bidders and their financial details have been circulated as a Part 2 report.
Decision:
The Cabinet Member for Property and Business Services:
1. approved the award of a framework agreement (which sets out the terms and conditions under which specific purchases known as “call-offs” can be made on behalf of the Council during the term of the framework agreement) to Banner Group Limited for four years from 1 September 2017 in accordance with information on the contract tendering process as set out in the Part 2 report; 2. noted that the duration of each call off agreement will be two years with the option to extend for a further two years one year at a time; and 3. noted that over the full term of the framework, the anticipated value is £900,000 (approximately £225,000 per annum).
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
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AWARD OF FRAMEWORK AGREEMENT FOR THE PROVISION OF OFFICE STATIONERY
This Part 2 report contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies). The information contained in this report may not be published or circulated beyond this report and will remain sensitive for the length of the framework. |