Agenda and decisions
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Contact: Angela Guest 0208 541 9075
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter i. Any disclosable pecuniary interests and / or ii. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Decision: There were none. |
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PROCEDURAL MATTERS
Additional documents: |
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Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (10/03/2022).
Additional documents: Decision: There were none. |
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Public Questions
The deadline for public questions is seven days before the meeting (09/03/2022).
Additional documents: Decision: There were none. |
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Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Decision: There were none. |
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YOUR FUND SURREY APPLICATION - LORD PIRBRIGHT'S HALL AND RECREATION GROUND CHARITY
This report sets out the key information on the Pirbright Community Amateur Sports Pavilion Your Fund Surrey (YFS) Application for the consideration of the Cabinet Member for Communities with recommendations for funding approval. Additional documents: Decision: 1. That funding from Your Fund Surrey for project CF114 for the full amount requested of £300,000 be approved. This is composed of: · £278,000 capital funding towards provision of a new pavilion providing welfare facilities, changing, meeting and activity space, café/catering, health and safety and support services to improve social cohesion; · £22,000 to be held by SCC as contingency funding, for release only upon an evidenced request.
2. That the inclusion of the following conditions within the funding agreement as a requirement of this funding be approved: · completion of a long lease with Pirbright Parish Council; · completion of all planning conditions prior to release of YFS funding; · final evidence of all funding to bring the project to a successful conclusion is secured; · final evidence of competitive tender and selection process of preferred contractor costs; · to develop a policy to be adopted by the Management Advisory Committee and Lord Pirbright’s Hall and Recreation Ground Charity for the life of the facility which ensuresthe widest access to the community, to include a booking policy and schedule of fees maintaining affordable rates; · the applicant uses all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility, noting the project is proposing to install air source heat pumps, solar panels and LED lighting, alongside other measures.
3. That the applicant be required to consider the wider social value aspects of the community café element of the project, including supported employment opportunities, apprenticeships and the use of local suppliers was agreed.
4. That the applicant be requested to work with local health providers including the GP surgery to identify and promote measures to tackle health inequalities through the use of the new facility, including via social prescribing and the provision of relevant classes, events or trial sessions be agreed.
5. That the applicant must consider all reasonable measures which could be undertaken to extend the reach of and use of the facility to harder to reach groups within the local community be agreed.
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CLAYGATE COMMUNITY POOL
This report sets out the key information on the shortlisted Claygate Community Pool, Your Fund Surrey application for the consideration for the consideration of the Cabinet Member for Communities with recommendations for funding approval. Additional documents: Decision: 1. That funding from Your Fund Surrey for project CF102 Claygate Community Pool for the full amount requested of £363,500 be approved. This was composed of:
· £351,000 capital funding towards Phase 2 project works including fit-out, ground source heat pump, solar panels and external landscaping; · £12,500 held by SCC (Surrey County Council) as contingency funding, for release only upon an evidenced request.
2. That the inclusion of the following conditions in the funding agreement as a requirement of this funding be approved: · That the applicant provide assurance that the cost of sessions, facility hire and membership fees are maintained at rates affordable to all residents for the life of the facility; · that the applicant used all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility including the installation of a ground source heat pump and solar panels; · the applicant having all relevant insurances and safeguarding policies in place for the life of the facility.
3. That the applicant Claygate Community Pool Management Group (CCPMG) be requested to continue to work with Capelfield GP Surgery, local health providers and partners to identify and promote measures to tackle health inequalities including via social prescribing and through the provision of relevant swim, exercise, or trial sessions be agreed.
4. That the applicant Claygate Community Pool Management Group (CCPMG) be required consider all reasonable measures which could be undertaken to extend the reach of and use of the facility to harder to reach groups within the local community be agreed.
5. That the regulations in place regarding the type of school projects admissible under YFS and that this project has been recommended by Officers for funding approval on the basis the project benefits the wider community and meets the aims and published criteria of the fund be noted.
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SOUTH PARK COMMUNITY 3G PITCH
This report sets out the key information on the South Park Sports Association - Community 3G Pitch Your Fund Surrey (YFS) Application for the consideration of the Cabinet Member for Communities with recommendations for funding approval. Additional documents: Decision: 1. That funding from Your Fund Surrey for project CF251 South Park Community 3G Pitch for the full amount requested of £150,000 with no contingency due to the fixed price contract be approved.
2. That the inclusion of the following conditions in the funding agreement as a requirement of this funding be approved: · For the applicant to develop a usage policy to be adopted by the Steering Committee and South Park Sports Association for the life of the facility which ensures the widest access to the community, to include a booking policy and schedule of fees maintaining affordable rates; · completion of all planning conditions prior to release of YFS funding; · final evidence of all funding to bring the project to a successful conclusion is secured; · the applicant uses all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility; · the applicant having all relevant insurances and safeguarding policies in place.
3. That the applicant be required to consider all viable options to extend the reach of and use of the new facility to all groups within the local community as part of the development plan, noting the offer for women & girls and people living with disabilities. To request that monitoring of the development plan is shared with YFS Team Officers as part of the YFS monitoring of the project be agreed.
4. That the applicant be required to work with partners to identify and promote measures to tackle health inequalities through the use of the new facility via the development of a usage policy, including consideration being given to social prescribing and provision of relevant sessions, or trial events be agreed
5. That the applicant be required to consider all reasonable measures which could be undertaken to extend the reach of and use of the facility to harder to reach groups within the local community be agreed.
6. That the YFS funding (£150,000) will specifically contribute toward item of expenditure for the pitch base and foundations (210,574), which equates to 71% of this item be agreed.
7. That if the project costs for the item being funded by YFS come in under budget, then the applicant be required to return the relevant proportion (71%) of those savings to YFS under the Guaranteed Maximum Price contract be agreed.
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