Agenda, decisions and draft minutes

Runnymede Joint Committee
Monday, 9 March 2020 7.00 pm

Venue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH

Contact: Carys Walker  Partnership Committee Officer

Items
No. Item

OPEN FORUM pdf icon PDF 86 KB

Before the formal meeting began, there was a presentation about Controlled Parking Zones (CPZs). This was in response to many of the concerns about parking issues that were raised at the last meeting. The presentation has been published as an annex to the minutes.

 

After the presentation, the Chairman invited questions from the public on CPZs and of any other aspect of council services. The questions and responses have been published as an annex to the minutes.

Additional documents:

36/19

APOLOGIES FOR ABSENCE

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MINUTES FROM PREVIOUS MEETING pdf icon PDF 77 KB

38/19

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i) Any disclosable pecuniary interests and / or

    (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).

    · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

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DECISION TRACKER pdf icon PDF 77 KB

40/19

PETITIONS AND PETITION RESPONSES

    To receive any petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s or Runnymede Borough Council’s e-petitions website as long as the minimum number of signatures has been reached 14 days before the meeting.

    Minutes:

    No petitions had been received.

41/19

WRITTEN MEMBER QUESTIONS

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 81 KB

    To answer any questions from residents or businesses within Runnymede borough area in accordance with Standing Order 14.2. Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Mrs Owen Davis’ question was discussed by the Committee.

     

    In a follow-up to her question, Mrs Owen Davis wanted to know more about the actions being taken, the budget for these activities and the input from the Borough Council.

     

    It was reported back that the County Council had assigned £85 million to the green agenda which had been agreed by the full council. Policy was currently being formulated and advice will be taken from the report published by Leeds University.

     

    In the Borough Council, all reports relating to the green agenda were being personally overseen by the Council’s Chief Executive Officer. Only 3% of agreed developments relate to green belt land.

43/19

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 116 KB

    To receive an update from the Highways Area Team Manager (North East).

    Decision:

    The Joint Committee (Runnymede):

     

    (i)       Noted the progress with schemes and revenue funded works for the 2019/20 financial year.

    (ii)     Noted the budgetary position.

    (iii)     Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)     Agreed the proposed capital works programme for 2020/21.

                                                     

    (v)      Authorised the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

     

    Reasons:

     

    The Joint Committee made these decisions to allow the Area Highways Manager to progress with the agreed programme for the upcoming municipal year.

     

    Minutes:

    The Area Highways Manager presented his report for the year ahead and invited questions from the Committee. The Committee were happy with the programme presented for 20/21 and decided the following:

     

     

    The Joint Committee (Runnymede):

     

    (i)       Noted the progress with schemes and revenue funded works for the 2019/20 financial year.

    (ii)     Noted the budgetary position.

    (iii)     Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)     Agreed the proposed capital works programme for 2020/21.

                                                     

    (v)      Authorised the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

     

    Reasons:

     

    The Joint Committee made these decisions to allow the Area Highways Manager to progress with the agreed programme for the upcoming municipal year.

     

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CABINET MEMBER FOR HIGHWAYS UPDATE pdf icon PDF 73 KB

     

    Committee members are invited to register their comments about the attached update via the Chairman.

    Minutes:

    This report was presented to the County Council in December 2019 and was brought to Joint Committee to give a further opportunity to give feedback.

     

    No comments were put forward by the Committee members.

45/19

FORWARD PROGRAMME 2020/21 pdf icon PDF 67 KB

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DATE OF NEXT MEETING

    To be held on Wednesday 8 July 2020 at 7.00pm in the Council Chamber, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH

    (Meeting to start with Informal Open Forum)

    Minutes:

    The date of the next meeting is Wednesday 8 July in the Council Chamber, Runnymede Borough Council. It will commence with an Open Forum at 6.30pm