Agenda and minutes
PDF 309 KBContact: Kunwar Khan, Scrutiny Officer
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Purpose of the item:
To receive any apologies for absence and substitutions. Additional documents: Minutes: None received. |
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MINUTES OF THE PREVIOUS MEETINGS: 17 SEPTEMBER 2021, 17 DECEMBER 2021 AND 20 JANUARY 2022
Purpose of the item:
To agree the minutes of the previous meetings of the Resources and Performance Select Committee as a true and accurate record of proceedings. Additional documents: Minutes: The minutes of the Resources and Performance Select Committee held on 17 September 2021, 17 December 2021 and 20 January 2022 were formally agreed.
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DECLARATIONS OF INTEREST
Purpose of the item:
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:
I. Any disclosable pecuniary interests and/or
II. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.
NOTES:
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: None received. |
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QUESTIONS AND PETITIONS
Purpose of the item:
To receive any questions or petitions.
NOTES:
1. The deadline for Members’ questions is 12:00pm four working days before the meeting (8 April 2022).
2. The deadline for public questions is seven days before the meeting (7 April 2022).
3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Additional documents: Minutes: None received. |
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NOTES OF RESOURCES AND PERFORMANCE SELECT COMMITTEE PERFORMANCE MONITORING SESSION
Purpose of the item:
To publish the notes of the Performance Monitoring session conducted informally on 20 December 2021. Additional documents: Minutes: The notes of the Performance Monitoring session conducted informally on 20 December 2021 were agreed.
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SUPPORTED INDEPENDENT LIVING - DESIGN & CONSTRUCTION
Purpose of report: To inform the Select Committee of the Supported Independent Living Cabinet Report scheduled for Tuesday 26 April 2022.
Additional documents: Minutes: Witnesses:
Natalie Bramhall, Cabinet Member for Property & Waste Sinead Mooney, Cabinet Member for Adults & Health
Simon Crowther, Director of Land & Property Elaine McKenna, Contracts Manager – Land & Property Anthony Wybrow, Assistant Director – Project Delivery
Key points raised during the discussion:
1. A Vice Chairman asked if the proposal provided value for money and if there were any cost concerns. The Cabinet Member for Property & Waste said that the proposal provided good value for money and budgets had been well managed by teams involved.
2. A Vice Chairman, in noting the reported reference to site availability from 2018 and 2022, queried the inclusion of the Byfleet Manor School site which had closed over 10 years ago. The Cabinet Member for Property & Waste explained that the school was demolished in 2018 resulting in the site being available after the demolition date, the reason for the building having remained standing for that period was unknown. The Vice Chairman suggested the report wording be clearer in the future.
3. The Chairman asked if final form specifications would be ready in time for contracted works to commence. The Cabinet Member for Property & Waste confirmed that the RIBA (Royal Institute of British Architects) plan of works had been followed and there had been close management between Adults Social Care, occupational therapists and the Adults Social Care Board (AwSC) with each design stage being signed off reducing the risk of any unforeseen changes. The Chairman queried if specifications and design stages were approved by users. The Contracts Manager, Land & Property confirmed that users of current services had been consulted with their feedback incorporated into design plans.
4. The Chairman asked what the key risks to the project were. The Contracts Manager, Land & Property stated that a risk avoidance strategy had been implemented with each element of the design being considered, including maintenance costs going forward, sustainability and building regulations.
5. The Chairman asked if risks had been identified with local planning advisors or the districts and boroughs for the three sites in question. The Cabinet Member for Property & Waste advised that to address any potential issues before submission, all pre application documents had been reviewed against national and local planning by Surrey County Council’s Planning Consultant. The Regulation 3 Team had issued preliminary reports and held review meetings for each of the three sites, with comments raised being worked into the designs. In preparation for formal planning application submission in June 2022, officers for Woking, Elmbridge and Reigate and Banstead Councils had been asked to review delivery proposals and provide timely feedback as part of the risk avoidance strategy.
6. The Chairman asked what reaction had there been so far and were there applications that did not comply with existing local plans. The Contract Manager, Land & Property confirmed that discussions had taken place between the Regulation 3 Team and district and borough planning officers. The local plan referred mainly to Horley and most comments received thus far referred to privacy, vernacular appearance, colour ... view the full minutes text for item 19/22 |
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EXCLUSION OF THE PUBLIC
Purpose of the item:
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: Minutes: No Part 2 discussions took place. |
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SUPPORTED INDEPENDENT LIVING - DESIGN & CONSTRUCTION
Purpose of the report:
This Part 2 report contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies). Additional documents: Minutes: No Part 2 discussions took place. |
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PUBLICITY OF PART 2 ITEMS
Purpose of the item:
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: Minutes: To consider whether the item considered under Part 2 of the agenda should be made available to the press and public.
No Part 2 discussions took place. |
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PEOPLE & CHANGE DEVELOPMENT UPDATE
Purpose of the report:
The report provides an update on key focus areas within People & Change and gives an overview of the main projects of work that are in train as part of the next stage of the Workforce of the Future Strategy that was last presented to Corporate Leadership Team (CLT) and People, Performance & Development Committee (PPDC) in September 2021.
Additional documents: Minutes: Witnesses:
Tim Oliver, Leader of the Council
Sarah Kershaw, Chief of Staff & Interim Strategic Director for People & Change Emma Lucas, Head of Business Partnering & Employee Practice Tom Holmwood, Recruitment Manager
Key points raised during the discussion:
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FORWARD WORK PROGRAMME AND RECOMMENDATION TRACKER
Purpose of the item:
For the Select Committee to review the attached Forward Work Programme and Recommendation Tracker, making suggestions for additions or amendments as appropriate. Additional documents: Minutes: The Select Committee noted the Recommendation Tracker and the Forward Work Programme.
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DATE OF THE NEXT MEETING
The next meeting of the Resources and Performance Select Committee will be held on Wednesday, 13 July 2022 at 10:00am. Additional documents: Minutes: The Committee noted its next meeting would be held on 13 July 2022.
Meeting ended at: 12:53pm _______________________________________________________
Chairman.
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