Agenda, decisions and draft minutes

Surrey Heath Local Committee
Thursday, 6 December 2018 7.00 pm

Venue: Heather Ridge Infant School, Martindale Avenue, GU15 1AY

Contact: Nikkie Thornton-Bryar  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

46/18

APOLOGIES FOR ABSENCE

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MINUTES OF THE LAST MEETING pdf icon PDF 93 KB

    To approve the minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes.

    Decision:

    The minutes of the last meeting on 4 October 2018 were agreed as a true record and signed by the Chairman.

    Minutes:

    The minutes of the last meeting on 4 October 2018 were agreed as a true record and signed by the Chairman.

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DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

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PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    There were no petitions received.

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 63 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    There was one written question from Cllr Rodney Bates.  The question is recorded in Annex B and will be responded to at the next meeting of the Committee.

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WRITTEN MEMBERS QUESTIONS

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HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 424 KB

    To report progress made with the delivery of proposed highways

    and developer funded schemes, and revenue funded works for

    the 2018/19 financial year.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) noted:

    i)              the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.     

    ii)             the budgetary position.

    iii)            that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for decision:

     

    To enable progression of highways related works.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger presented the report.  The AHM also gave a verbal update on the proposed budget for 2019/20.  The proposal is that the Capital Budget will increase from approx £39,000 to approx £180,000.  However, the current revenue budget of £168,000 will be cut.  This will have implications for Committee Members and Highways in managing and maintaining roads and infrastructure, as the current budget does not keep up with public and committee requirements.

    The Local Committee (Surrey Heath) noted:

    i)              the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.     

    ii)             the budgetary position.

    iii)            that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for decision:

     

    To enable progression of highways related works.

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A331 BLACKWATER VALLEY ROUTE AIR QUALITY, SPEED REDUCTION TO 50MPH (Executive Function - For Decision) pdf icon PDF 133 KB

    To receive a report on the UK National Plan for tackling roadside nitrogen dioxide concentrations (2017), which identified the A331 Blackwater Valley Route (BVR) as a road that would continue to continue to exceed the EU Nitrogen Dioxide limit values in and post 2021. 

     

    A study found that the only part of the A331 BVR that would not meet compliance by 2021 would be the section between the Coleford Bridge Road and Frimley junctions, where the Blackwater Valley Path passes close to the road, particularly in the vicinity of The Hatches and under the Farnborough-Woking railway line.  The Study also identified that the only measure that would best meet the terms of the Directive is one where the speed limit on this section of the A331 BVR is reduced from the national speed limit to 50mph, supported by average speed cameras.

     

     

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) agreed that:

     

    (i)    An advertisement should be published for a Speed Limit Order (SLO) to extend the current 50mph speed limit (and revoke the existing 70mph limit) on the A331 BVR between the M3 junction 4 and A325 Frimley junctions to 100 metres south of the Coleford Bridge Road junction;

     

    (ii)   Any objections to the revocation of the existing 70mph speed limit and resultant introduction of a 50mph speed limit should be considered and resolved by the Area Highways Manager (NW) in consultation with the Divisional Member, Chairman and relevant Hampshire County Council officers and Members, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    (iii)  Once any objections have been considered and resolved, that the order be made and the 50mph limit introduced with the expectation that the current national speed limit of 70mph will be reinstated once it can be assured that nitrogen dioxide levels will remain compliant with these higher traffic speeds

    Reasons for Decision:

     

    The Commttee would usually look to the SCC Speed Limit Policy before recommending a change in speed limit.  However, this decision enables the County to react to the Government directive for Air Quality.  A decision to not proceed could mean the County Council is fined.  The Committee therefore agreed the decision to proceed but noted that talks would continue on air quality and enforcement of any speed limit.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  William Bryans, Transport Studies Team Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Transport Studies Team Manager presented the report.  The Committee discussed that this speed reduction did not fall within the criteria of the SCC Speed Limit Policy, yet the Officer recommendation was for the reduction in order to meet the Government directive.  Attention was also drawn to the Police position on this.  The Committee raised concerns that the absence of any meaningful enforcement as originally proposed would mean the effectiveness of the mitigation measures would be significantly reduced.

    It was agreed that the Committee would accept the report and recommendations but that talks would continue to try to resolve this and look at alternative options.

     

    The Local Committee (Surrey Heath) is asked to agree that:

     

    (i)    An advertisement should be published for a Speed Limit Order (SLO) to extend the current 50mph speed limit (and revoke the existing 70mph limit) on the A331 BVR between the M3 junction 4 and A325 Frimley junctions to 100 metres south of the Coleford Bridge Road junction;

     

    (ii)   Any objections to the revocation of the existing 70mph speed limit and resultant introduction of a 50mph speed limit should be considered and resolved by the Area Highways Manager (NW) in consultation with the Divisional Member, Chairman and relevant Hampshire County Council officers and Members, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    (iii)  Once any objections have been considered and resolved, that the order be made and the 50mph limit introduced with the expectation that the current national speed limit of 70mph will be reinstated once it can be assured that nitrogen dioxide levels will remain compliant with these higher traffic speeds

    Reasons for Decision:

     

    The Commttee would usually look to the SCC Speed Limit Policy before recommending a change in speed limit.  However, this decision enables the County to react to the Government directive for Air Quality.  A decision to not proceed, could mean the County Council is fined.

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PUBLIC REALM WORKS - CAMBERLEY HIGH STREET - A REVIEW OF PARKING RESTRICTIONS (Executive Function - For Decision) pdf icon PDF 76 KB

    Surrey Heath Borough Council has secured Enterprise M3 Local Economic Partnership funding of 3.5m towards the improvement of the public realm in High Street, Knoll Walk and Princess Way, Camberley.

     

    As part of the improvements the parking, disabled parking, servicing bays and taxi ranks will need to be adjusted and relocated. A plan showing the proposed layout has been produced so that the Local Committee can agree the new parking layout and the necessary traffic regulation orders (TROs) can be advertised.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) agreed that:

     

    (i)     A notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to allow the implementation of a parking scheme in accordance with the plan shown at Appendix 1 (with the amendment of the 5 disabled bays to allow 3 on the Post Office side and 2 on the other side of the road).

    (ii)   Agree that any objections to the traffic regulation order should be considered and resolved by the Chairman, Vice- Chairman and the Local Divisional Member in consultation with the Transport development Planning Team Leader (West), and that this issue only be returned to Committee if any objections prove insurmountable.

    (iii)  Agree that the Order be made once any objections have been considered and resolved.

    Reasons for decision:

     

    Recommendations (i), (ii) and (iii) are made to enable the implementation of the parking layout for the High Street, which is essential to enable the public realm improvements to take place.

     

    The Proposed parking plan results from consultations with key stakeholders. Traffic Regulation orders are required to implement the plan and Local Committee approval is required to advertise the TROs.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Tricia Gurney, Principal Transportation Development Planning Officer

    Petitions, Public Questions, Statements:  None

    The Transportation Planning Officer explained that the Council had received Local Economic Partnership (LEP) funding to improve the public realm in Camberley and the report outlined the changes to be made to the High Street.   The improvements would reduce parking, but instead provided loading bays, time limited bays, taxi ranks and disabled parking spaces.  Additional taxi ranks were to be installed elsewhere to support the night-time economy. 

     

    The Local Committee (Surrey Heath) agreed that:

     

    (i)    A notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to allow the implementation of a parking scheme in accordance with the plan shown at Appendix 1 (with the amendment of the 5 disabled bays to allow 3 on the Post Office side and 2 on the other side of the road).

    (ii)   Any objections to the traffic regulation order should be considered and resolved by the Chairman, Vice- Chairman and the Local Divisional Member in consultation with the Transport development Planning Team Leader (West), and that this issue only be returned to Committee if any objections prove insurmountable.

    (iii)  The Order be made once any objections had been considered and resolved.

    Reasons for decision:

     

    Recommendations (i), (ii) and (iii) are made to enable the implementation of the parking layout for the High Street, which is essential to enable the public realm improvements to take place.

     

    The Proposed parking plan results from consultations with key stakeholders. Traffic Regulation orders are required to implement the plan and Local Committee approval is required to advertise the TROs.

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SCHOOL TRAVEL PLANS - ANNUAL PROGRESS REPORT (Service Monitoring and Issues of Local Concern) pdf icon PDF 621 KB

    This report provides an update on the status of each School Travel Plan for schools in Surrey Heath, as well as the take up of activities offered to schools by the county council’s Safer Travel and Cycle Training Teams over the last academic year. It also highlights those schools that have expanded are required to complete an accredited School Travel Plan as a condition of planning consent.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Edward Cowley, SCC

    Petitions, Public Questions, Statements:  None

     

    The Officer outlined the contents of the report.  Members were very supportive of the School travel plans, but noted the following:-

    The need to address the parking / school planning policy as one size fits all does not work.  Councillors wanted a pick up / drop off facility at Deepcut school and the developer was prepared to pay for this, but the policy would not support it.

    Modern life means that parents need to drop off children on the way to work and this needs to be addressed.

    Idling engines created air quality hot spots around school pick up areas, especially fumes from busses and this needed to be addressed for the children and local residents.

     

    The Local Committee (Surrey Heath) noted:

     

    (i)    The county council’s Safer Travel Team will continue to encourage and support all Surrey’s expansion schools to complete and maintain their School Travel Plan using the online Modeshift STARS system.

    (ii)   From 2018/19, the Safer Travel Team will also encourage all Surrey’s schools to create a School Travel Plan using the online Modeshift STARS accreditation system. This will involve promotion and the offer of training and support to all schools

    (iii)  Members are invited to assist by encouraging schools to sign up to Modeshift STARS, and to take up the activities offered by the Safer Travel and Cycle Training Teams to improve road safety and encourage sustainable travel.

     

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DECISION TRACKER (For Information) pdf icon PDF 239 KB

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FORWARD PROGRAMME (For Information) pdf icon PDF 50 KB