Agenda and decisions

Mole Valley Local Committee
Wednesday, 12 December 2018 2.00 pm

Venue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Contact: Jess Edmundson, Partnership Committee Officer  Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

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Webcast: View the webcast

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

2.

MINUTES OF PREVIOUS MEETING pdf icon PDF 102 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

               Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

               As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

               Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Additional documents:

4a

PUBLIC QUESTIONS pdf icon PDF 206 KB

4b

MEMBER QUESTIONS pdf icon PDF 244 KB

5.

PETITIONS pdf icon PDF 450 KB

    To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.

     

    One petition received before the deadline:

     

    a)         Petition for the return of free parking to Leatherhead High Street at 3.30pm, with the Pedestrian Zone finishing an hour earlier than the current end time of 4.30pm.

     

    The full petition is available to view on request. A summary, along with the officer response is included within the supplementary agenda.

    Additional documents:

6.

A25 GUILDFORD ROAD, WOTTON - SPEED LIMIT ASSESSMENT pdf icon PDF 87 KB

    The A25 route between Guildford and Dorking has suffered a number of collisions including a number resulting in death or serious injury. It is proposed that the existing 50 mph speed limit on the A25 between Abinger Hammer and Wotton is reduced to 40 mph in order to reduce the risk and severity of collisions on this stretch of the road.

     

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) AGREED to:

     

    (i) Note the results of the speed limit assessment undertaken;

     

    (ii) Agree that, based upon the evidence, the speed limit be reduced from 50mph to 40mph in the section of Guildford Road between the existing 40mph speed limit terminal signs at a point 34m west from the centreline with Wotton Drive and a point 50m east of the centreline with Raikes Lane, in accordance with the current policy;

     

    (iii) Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit change, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made;

     

    (iv) Authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

     

    Reasons for decision

     

    A reduced speed limit would reduce traffic speeds and reduced risk and severity of

    collisions on this road where there has been a history of collisions including death

    and serious injury.

7.

HIGHWAYS SCHEMES UPDATE [EXECUTIVE FUNCTION] pdf icon PDF 94 KB

8.

HIGHWAYS FORWARD PROGRAMME [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 85 KB

     

    This report seeks approval of a programme of highway works for Mole Valley funded from the Local Committee’s delegated capital and revenue budgets.

     

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) AGREED to:

     

    General

    (i) Note that the Local Committee’s devolved highways budget for capital works in 2019/20, and approved by full Council on 13 November 2018, is £181,818. It has been assumed that the Local Committee’s devolved highways budget for capital works as set out within the 2018-21 Medium Term Financial Plan (MTFP) for 2020-21 and will therefore be £36,363. The budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget. However each divisional Member will receive £7,500 to address highways issues in their division.

     

    (ii) Agree that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

     

    (iii) Note that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Mole Valley Local Committee to inform members of the changes. Capital Improvement Schemes (ITS)

     

    (iv) Agree that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1;

     

    (v) Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

     

    (vi) Agree that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

     

    Capital Maintenance Schemes (LSR)

    (vii) Agree that the capital maintenance schemes allocation for Mole Valley (£96,000) be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members;

     

    Revenue Maintenance

    (viii) Note that the budget for 2019/20 approved by full Council on 13 November 2018 has removed the Local Committee’s revenue budget.

     

    (ix) Note that members will continue to receive a Member Local Highways Fund allocation of £7,500 per county member to address highway issues in their division.

     

    (x) Agree that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of members.

     

    Reasons for decision

     

    To agree a forward programme of highways works in Mole Valley for 2019/20 –

    2020/21, funded from the Local Committee’s devolved budget.

     

9.

SCHOOL TRAVEL PLANS - ANNUAL PROGRESS REPORT [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN] pdf icon PDF 644 KB

    This report provides an update on the status of each School Travel Plan for schools in Mole Valley, as well as the take up of activities offered to schools by the county council’s Safer Travel and Cycle Training Teams over the last academic year. It also highlights those schools that have expanded and are currently in breach of their planning obligations because they have not yet completed an accredited School Travel Plan.

     

    Additional documents:

10.

COMMUNITY SAFETY FUNDING UPDATE [EXECUTIVE FUNCTION - FOR INFORMATION] pdf icon PDF 84 KB

11.

RECOMMENDATIONS TRACKER [FOR INFORMATION] pdf icon PDF 70 KB

12.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 51 KB

13.

UPDATE ON PETITION RECEIVED 05 SEPTEMBER 2018 FOR "REQUEST THAT LEATHERHEAD HIGH STREET BE OPEN FROM 3.30PM FOR PARKING AND ACCESS, 4.30PM ON MARKET DAYS, FOR AN EXPERIMENTAL PERIOD OF SIX MONTHS, TO ENCOURAGE AN INCREASE IN FOOTFALL' (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 233 KB

    This report provides an update on the petition heard by the local committee on 5 September 2018, following the agreement by the Local Committee (Mole Valley) to ask officers to reconsider the proposal, and in discussion with the Chairman and the petitioners, what the way forward might be, in light of the strong views expressed by the committee, to introduce a trial period.

     

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) AGREED to:

     

    (i) Note the joint statement from Surrey County Council (SCC) Local Committee Chairman Mr Tim Hall and Mole Valley District Council (MVDC) Cabinet Member for Prosperity Councillor Simon Edge, as an update on the Petition (Annex 1). In particular to note the actions going forward.

     

    (ii) Note that a safety review, which considers all High Street users, to assess the risk of conflict between vehicles and pedestrians, particularly for children, is to be carried out by SCC and is scheduled to be completed by March 2019.

     

    (iii) Note that SCC has commissioned a repair of the walling to the ramps at the foot of the High Street, to improve the visual impact of this feature. This will be the removal of the damaged tiles and replacing this tiling with new rendering. This will be funded 50:50 by SCC and MVDC, with MVDC applying public realm planning contributions, and is scheduled to be carried out in February 2019, subject to normal construction delays, weather conditions and reducing inconvenience to traders and High Street users. The timing of the works was the result of consultation with

    the market operator, Leatherhead and District Chamber of Commerce.

     

    (iv) Note that a further petition about Leatherhead High Street has been submitted to the 12 December 2018 Local Committee (Mole Valley) for consideration.

     

    (v) Agree that, following a review of the signs in Leatherhead, that SCC and MVDC will work together to put forward proposals for a new car park signing scheme, and existing direction signs in the town centre. Also, that MVDC and SCC will review existing Leatherhead gateway signs, identify approaches where no existing signs are, and to agree appropriate type, location and wording for any possible new signs. The Task Group and Committee will be updated following discussions between MVDC and SCC regarding the detailed proposals, funding streams and timings.

     

    Reasons for Decision

     

    To propose measures to work with representatives of the Leatherhead Residents’

    Association and the Leatherhead and District Chamber of Commerce, in advance

    and alongside the Transform Leatherhead project.