Agenda item

To seek approval of a programme of works for Reigate and Banstead and to allocate the Local Committee’s delegated budget for capital, revenue and Community Enhancement funding, based on the assumption that Local Committee will receive the same level of funding as this financial year. 

(Report and Annexes 1 – 4 attached)

The Committee:

(i)         APPROVED the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 of the report submitted and AGREED that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated.

(ii)         AGREED that the Integrated Transport Schemes allocation for Reigate and Banstead is used to progress the programme as set out in Annex 1 of the report submitted.

(iii)        AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(iv)       AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(v)        APPROVED the list of carriageway local structural repair schemes given in Annexes 2a/2b and footway improvement schemes given in Annexes 3a/3b.

(vi)       AGREED that the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors, allocation £123,050 to treat carriageways and £100,000 to treat footways, and that the schemes to be progressed from Annexes 2a/2b, and 3a/3b be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

(vii)      AUTHORISED the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the carriageway and footway Integrated Transport Schemes capital maintenance schemes, if required.

(viii)     AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of the report submitted.

(ix)       AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of November 2013, the monies revert to the relevant Member’s Community Enhancement allocation.

(x)        AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xi)       AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, to be able to vire the revenue maintenance budget between the headings detaile in Table 2 of the report submitted.

(xii)      AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiii)     AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

REASONS:

In order to progress a programme of Integrated Transport Schemes and revenue works in Reigate and Banstead, to enable flexibility in the delivery of these works and to keep Members informed of proposed highway work to be delivered from the capital maintenance budget.

The Area Highways Manager presented the report.

During discussion by the Committee, the following key points were raised:

·         Members wished to know whether the £100,000 allocated to the community maintenance gang was a new initiative. The Area Highways Manager explained that the community maintenance gang had previously been centrally funded, but due to the fact that it did not carry out safety works.

·         Explanation was sought regarding the lists in Annexes 2a, 2b, 3a and 3b. The Area Highways Manager explained that the lists had been drawn up in this way to highlight the changes to divisional boundaries following the County Council elections in May. He added that the lists were not exhaustive.

·         Concerns were raised regarding the potential benefits of the community maintenance gang. The Area Highways Manager stated that the Area Maintenance Engineer would be in touch with each divisional Member for a list of priority works in each area.

·         A question was asked regarding the refreshing of yellow lines. The Area Highways Manager explained that the refreshing of existing yellow lines was the responsibility of Reigate and Banstead Borough Council under the agency agreement for parking enforcement; new lines were the responsibility of the Parking Team.

·         Concerns were raised regarding potholes on the A25 between Redhill and Reigate, and drainage issues. The Area Highways Manager confirmed that attempts were being made to address the pothole issues, including Project Horizon. Drainage issues were being looked at as part of the contract with May Gurney.

·         Members noted that Cabinet had recently agreed an extra £1million from the Olympics contingency budget would be allocated for potholes, and wished to know whether local officers had been consulted. The Area Highways Manager replied that the Area Maintenance Engineer would be consulted on local needs.

·         Concerns were raised regarding Pound Road, Banstead and Lissoms Road, Chipstead, which were on the list of proposed sites for Local Structural Repair but had recently had large areas resurfaced. Member wished to know what “whole road” referred to. The Area Highways Manager explained that although some resurfacing had already taken place, further surface dressing and repairs may still be required. However, if either road appeared on the Project Horizon list, they would be removed from the Local Structural Repairs list. It was noted that the Project Horizon list would be circulated to Members shortly.

The Committee:

(i)         APPROVED the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 of the report submitted and AGREED that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated.

(ii)         AGREED that the Integrated Transport Schemes allocation for Reigate and Banstead is used to progress the programme as set out in Annex 1 of the report submitted.

(iii)        AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(iv)       AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(v)        APPROVED the list of carriageway local structural repair schemes given in Annexes 2a/2b and footway improvement schemes given in Annexes 3a/3b.

(vi)       AGREED that the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors, allocation £123,050 to treat carriageways and £100,000 to treat footways, and that the schemes to be progressed from Annexes 2a/2b, and 3a/3b be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

(vii)      AUTHORISED the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the carriageway and footway Integrated Transport Schemes capital maintenance schemes, if required.

(viii)     AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of the report submitted.

(ix)       AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of November 2013, the monies revert to the relevant Member’s Community Enhancement allocation.

(x)        AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xi)       AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, to be able to vire the revenue maintenance budget between the headings detaile in Table 2 of the report submitted.

(xii)      AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiii)     AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.