Agenda item

To approve the programme of works for 2013/14 - 2014/15 and allocate the Local Committee’s delegated budget for capital, revenue and Community Enhancement funding.

The Local Committee (Tandridge)

ITS Capital Improvement Schemes

(i) APPROVED the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex A and agree that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated;

(ii) AGREED that the Integrated Transport Schemes allocation for Tandridge is used to progress the new schemes as set out in Annex A;

(iii) AGREED to authorise the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes;

(iv) AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution;

(v) AGREED to authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes listed in Annex A, if required;

ITS Capital Maintenance Schemes

(vi) APPROVED the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors to treat roads to be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and the local divisional Members;

Revenue Maintenance

(vii) AGREED to authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of this report;

(viii) AGREED to authorise that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the headings detailed in Table 2 of this report, with the exception of the Highways Localism Initiative heading, if required;

(ix) AGREED that the £5,000 per County Councillor allocated from the revenue maintenance budget for Highways Localism Initiative works , if not distributed to the Parishes by the end of November 2013, revert to the relevant Members Community Enhancement allocation;

(x) AGREED to authorise the additional revenue maintenance budget for 2013/14 be used to fund a revenue maintenance gang in Tandridge and to carry out drainage works, with any balance used to carry out works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member;

Community Enhancement

(xi) AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and

(xii) AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

Reason for decision

The Committee have worked with officers to compile the list of schemes for 2013/14 and 2014/15. By agreeing to vire revenue maintenance budget between the headings will allow for the work to be carried out in the area to which it’s required.

The Area Highways Manager presented the report.

The following comments were raised:

· The Officer confirmed that the Highways team have been working with Members to consider a 2 year programme for schemes.

· Mr Orrick confirmed that the Parish Council have agreed to make a contribution for the crossing on Whyteleafe Road, Caterham.

· Mr Skellett informed the Committee that the reports will come to Committee but the virement rights are extremely useful to allow the Chair and Vice Chairman to act immediately to local need, for example extra gulley clearance.