Agenda item

This report seeks approval of a programme of highway works for Tandridge funded from the Local Committee’s delegated capital and revenue budgets.

(Report and Annex 1 attached)

The Local Committee (Tandridge):

General

(i)            NOTED the Local Committee’s devolved highways budget for capital works in 2020/21, subject to approval by full Council on 10 December 2019, is £166,667.  

(ii)           AGREED that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

(iii)          NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

Capital Improvement Schemes (ITS)

(iv)       AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes (ITS) programme set out in Annex 1;

(v)        AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi)       AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Capital Maintenance Schemes (LSR)

(vii)      AGREED that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out capital maintenance works in their divisions, and that the schemes to be progressed be agreed by divisional members in consultation with the Area Maintenance Engineer.

Revenue Maintenance

(viii)     NOTED that members will continue to receive a Member Local   Highways Fund allocation of £7,500 per county member to address highway issues in their division; and

(ix)       AGREED that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of and in consultation with members.

Declarations of Interest: None

Officer attending: Anita Guy, Principal Highway Maintenance Engineer and Annie-Marie Hannam, Senior Traffic Engineer.

Petitions, Public Questions, Statements: None

The Senior Traffic Engineer, introduced the report and welcomed questions from the Committee.

The following questions were asked:

1.    What budget would a Vehicle Activated Sign (VAS) come from?

The Officer advised that a brand new VAS, would be funded through the capital forward programme.  Therefore any requests for a VAS would need to be on the ITS list and an officer would need to assess the site to find a suitable location.

2.    What budget would remedial land works, need to come from? Crewe’s Close, Warlingham, the corners have eroded due to lorries turning, an option that has been discussed with residents is laying shingle to allow the lorries to turn.

The Officer advised that this type of scheme could be funded through the Members Capital Fund and the Highways Maintenance Engineer would be contacting all Divisional member shortly to start the discussions as to what they wish to spend their highway allocation on for next financial year. 

3.    It was asked if the £50,000 which was allocated for a scheme in Dormansland but delayed till next year due to utility works would go ahead next financial year. 

The Officer confirmed that it would be constructed in 2020/21.

4.    Concerns raised over Haxted Road, Lingfield which is being used as a diversion route for Moor Lane.  Vehicles are having to mount the verge of road causing it to break up and pot holes are emerging. 

The Officer advised she would speak to the Streetworks Team as the damage is due to the increased traffic on the diversion route from utility works and respond to the member.

5.    It was asked how any improvement works for Wolf’s Hill, Hurst Green would be funded, when the local committee’s funds have been allocated for 2020/21 and 2021/22.

The Officer advised that once the decision has been made, it would then be prioritised for funding on the ITS list. Each scheme is scored on a criteria, which takes into account the local transport plan objectives, this includes reducing congestion, improving accessibility, improving safety, the environment and improving the economy. 

6.    Clarification sought for what Members have and what we can use the different funds for.

The Officer advised that there are two budgets for Members, the Capital Maintenance budget which is £120,000 divided equitably between the 6 members, approximately £17,500 each.  The Highways Maintenance Engineer will discuss with Member how they would like to spend this money.  The other budget for Members is the revenue budget called the Members Highway Fund, which is £7500 each.  Last year Members allocated £6000 to the revenue maintenance gang and Members can do this again, should they wish.  

7.    Query raised around the design of a crossing for Westhall Road, and how this would be funded in the future as over the budget.  When the development was built a condition was put in for the developer to construct a crossing, however it was considered not feasible by SCC and the developer, however it has now been put back on the ITS list. Could SCC go back to the developer to ask to fund.

The Officer advised that SCC could not go back to the developer, and it would cost in the region of £70,000.  When officers look at the schemes for the forward programme consideration is given to possible future funding.

Resolution

The Local Committee (Tandridge):

General

(i)            NOTED the Local Committee’s devolved highways budget for capital works in 2020/21, subject to approval by full Council on 10 December 2019, is £166,667. 

(ii)           AGREED that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

(iii)          NOTED that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Tandridge Local Committee to inform members of the changes.

Capital Improvement Schemes (ITS)

(iv)       AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes (ITS) programme set out in Annex 1;

(v)        AUTHORISED that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

(vi)       AGREED that the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

Capital Maintenance Schemes (LSR)

(vii)      AGREED that the capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out capital maintenance works in their divisions, and that the schemes to be progressed be agreed by divisional members in consultation with the Area Maintenance Engineer.

Revenue Maintenance

(viii)     NOTED that members will continue to receive a Member Local   Highways Fund allocation of £7,500 per county member to address highway issues in their division; and

(ix)       AGREED that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of and in consultation with members.