Agenda item

This report seeks approval of a programme of highway works for Reigate and Banstead funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.

(Report and Annexes 1 and 2 attached)

The Committee:

(i)            NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £780,210.

(ii)           AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.

(iii)          AGREED that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1 of the report submitted.

(iv)         AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(v)          AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(vi)         AGREED that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members, based on the roads identified in Annex 2 of the report submitted.

(vii)        AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman, be able to vire money between the capital improvement schemes (Integrated Transport Schemes) and capital maintenance (Local Structural Repairs) budgets for the period 2014/15 to 2015/17, if required.

(viii)       AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.

(ix)         AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2014, the monies revert to the relevant Member’s Community Enhancement allocation.

(x)          AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xi)         AUTHORISED that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2 of the report submitted for period 2014/15 to 2016/17.

(xii)        AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiii)       AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

REASONS:

To agree a forward programme of highways works in Reigate and Banstead for 2014/15 – 2015/16, funded by the Local Committee’s devolved budget. To enable the work programme over the remaining period of the current administration (2014/15 to 2016/17) to be delivered in a flexible and timely manner.

To enable the funding set aside for the Highways Localism Initiative to revert to the relevant Member’s Community Enhancement Fund one month earlier if not distributed to Highways Localism, whilst maintaining a suitable period for organisations to submit bids to the Highways Localism Initiative.

Declarations of Interest: None

Officers attending: Anita Guy, Senior Engineer, South East Area Team, Surrey Highways

Petitions, Public Questions, Statements: None

Member Discussion – key points:

·         Dr Zully Grant-Duff proposed amending recommendation (ix) with the effect of bringing forward the deadline for bids to the Highways Localism Initiative forward from the end of November 2014 to the end of October 2014, in order to enable the funding to revert to the relevant Member’s Community Enhancement Fund one month earlier. This was seconded by Mr Jonathan Essex and agreed by the Committee.

·         Discussion took place regarding speeding on Gatton Park Road, Reigate, and whether it would be possible to bring forward the implementation of safety measures which were currently scheduled for 2016. The Senior Engineer informed Members that there was flexibility to bring forward items in the Integrated Transport Schemes (ITS) programme if there were underspends elsewhere, with the agreement of the Local Committee Chairman and Vice-Chairman.

Resolution:

The Committee:

(i)            NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £780,210.

(ii)           AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.

(iii)          AGREED that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1 of the report submitted.

(iv)         AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(v)          AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(vi)         AGREED that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members, based on the roads identified in Annex 2 of the report submitted.

(vii)        AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman, be able to vire money between the capital improvement schemes (Integrated Transport Schemes) and capital maintenance (Local Structural Repairs) budgets for the period 2014/15 to 2015/17, if required.

(viii)       AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.

(ix)         AGREED that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2014, the monies revert to the relevant Member’s Community Enhancement allocation.

(x)          AGREED that the remaining £134,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Reigate and Banstead and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xi)         AUTHORISED that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2 of the report submitted for period 2014/15 to 2016/17.

(xii)        AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiii)       AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.