Agenda item

This report seeks approval of a programme of highway works for Tandridge funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.

Report and Annex 1 attached

The Committee:

(i)       NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £648,586.

(ii)      AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.

(iii)     AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1 to the report submitted.

(iv)    AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(v)     AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(vi)    AGREED that £120,000 of the capital maintenance schemes allocation for Tandridge be used to supplement the Integrated Transport Schemes budget to enable the delivery of the programme set out in Annex 1 to the report submitted.

(vii)   AGREED that the remaining capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

(viii)  AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets for the period 2014/15 to 2016/17, if required.

(ix)    AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.

(x)     AGREED that if the £5,000 per County Councillor allocated for Highways Localism Initiative works is not distributed by the end of November 2014, the monies revert to the relevant Member’s Community Enhancement allocation.

(xi)    AGREED that the remaining £152,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Tandridge and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xii)   AUTHORISED that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2 of the report submitted, with the exception of the Localism Initiative funding, for the period 2014/15 to 2016/17.

(xiii)  AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiv)  AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

REASONS:

To agree a forward programme of highways works in Tandridge for 2014/15 – 2015/16, funded by the Local Committee’s devolved budget.  To enable the work programme over the remaining period of the current administration (2014/15 to 2016/17) to be delivered in a flexible and timely manner.

Declarations of Interest: None

Officers attending: Anita Guy, Senior Engineer and Philippa Gates, Assistant Engineer, South East Area Team, Surrey Highways

Petitions, Public Questions, Statements: None

Member Discussion – key points:

·         Members reported their concerns regarding the large cost of advertising changes and questioned the necessity of advertising in the local press. Mr Hodge responded that he had made representation to the Secretary of State to agree a deal with the newspapers for next year.

Resolution:

The Committee:

(i)       NOTED that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £648,586.

(ii)      AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount.

(iii)     AGREED that the capital improvement schemes allocation for Tandridge be used to progress the Integrated Transport Schemes programme set out in Annex 1 to the report submitted.

(iv)    AUTHORISED the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.

(v)     AGREED that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution.

(vi)    AGREED that £120,000 of the capital maintenance schemes allocation for Tandridge be used to supplement the Integrated Transport Schemes budget to enable the delivery of the programme set out in Annex 1 to the report submitted.

(vii)   AGREED that the remaining capital maintenance schemes allocation for Tandridge be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

(viii)  AUTHORISED that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets for the period 2014/15 to 2016/17, if required.

(ix)    AUTHORISED the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of the report submitted.

(x)     AGREED that if the £5,000 per County Councillor allocated for Highways Localism Initiative works is not distributed by the end of November 2014, the monies revert to the relevant Member’s Community Enhancement allocation.

(xi)    AGREED that the remaining £152,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Tandridge and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member.

(xii)   AUTHORISED that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2 of the report submitted, with the exception of the Localism Initiative funding, for the period 2014/15 to 2016/17.

(xiii)  AGREED that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division.

(xiv)  AGREED that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.