Issue - decisions

Decision made:

It was AGREED to:

1.         Fund project CF348 for the full £69,935 requested, composed of:

•           £69,935 capital funding towards a garden building and outdoor equipment.

•           Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided.

Decision made:

It was AGREED to:

1.               Fund project CF221 for the full £95,000 requested, composed of:

·         £95,000 capital funding towards demolishing existing playground and replacing with new playground equipment.

·         Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided.

Decision made:

It was AGREED to:

1. Fund project CF254 for the full £44,113 requested, composed of: 

·         £44,113 capital funding towards the development of a wellbeing garden. 

·         Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided. 

It was AGREED to:

1.    Fund project CF363 for the full amount requested of £91,225, composed of:

·       £91,225 capital funding towards refurbishment works.

·       Including 5% to be held by SCC until final evidence of income and expenditure and building control sign-off is provided.

It was AGREED to:

1.        Fund project CF294 for the full £75,000 requested, composed of:  

·      £71,250 of capital funding towards the project to be paid in staged payments, on evidence of spend. 

·      Including £3,750 (5%) to be held by SCC until final evidence of income, expenditure and evaluation is received.  

2.           Include the following conditions within the funding agreement: 

·      final evidence of all other funding secured to complete the project prior to release of first payment 

·      final evidence of consent for the works from Surrey County Council Land and Property prior to release of first payment 

·      final evidence of income & expenditure and evaluation prior to release of final payment 

It was AGREED to:

1.         fund the full amount requested of £27,065 (26% of total project cost), comprised of:  

·           £25,712 of capital funding towards the accessible toilet installation, heating, landscaping and general fit-out of the extension to be paid in staged payments, on evidence of spend. 

·           £1,353 (5%) to be held by SCC until final evidence of income, expenditure and evaluation is received

Officer Recommendations in consultation with the Advisory Panel. It is recommended that:

1.      To fund project CF126 for the full £99,000 requested, composed of:

·         £99,900 capital funding towards the build of a new Multi Use Games Area (MUGA)

·         Including £4,995 (5%) to be held by SCC (Surrey County Council) until final evidence of income, expenditure, evaluation and building control sign-off is provided

Decision made:

It was AGREED that:

1. To fund project CF346 for the full amount requested of £14,000.

It was AGREED

Officer Recommendations in consultation with the Advisory Panel. It is recommended that:

1.      To fund project CF226 for the full £53,675 requested, composed of:

·           £53,675 of capital funding towards the equipment and materials to be paid in staged payments, on evidence of spend. This includes £4,000 contingency payment

·           Including £2,684 (5%) to be held by Surrey County Council (SCC) until final evidence of income, expenditure and evaluation is received.

2.      To approve the following conditions for the applicant should be included within the funding agreement:

·         the applicant contacts SCC Public Rights of Way for advice on any works which impact a Public Right of Way, with correspondence copied to YFS

·         the applicant uses all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility

3.      To encourage applicant to consider all reasonable measures which could be undertaken to expand the reach and use of the facility.

It was AGREED:

(Officer Recommendations in consultation with the Advisory Panel)

1.    To fund project CF333 for the full £99,000 requested, composed of:

·           £99,000 of capital funding towards the groundworks and playground equipment to be paid in staged payments, on evidence of spend.

·           Including £4,950 (5%) to be held by SCC until final evidence of income, expenditure and evaluation is received.

2.      To agree the following conditions for the applicant to be included within the funding agreement:

·         final evidence of all other funding secured to complete the project

·         final evidence of income & expenditure and evaluation prior to release of final payment

·         the applicant uses all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility

3.      To encourage applicant to consider all reasonable measures which could be undertaken to expand the reach and use of the facility.

It was AGREED

1.      To fund project CF115 for the full £68,000 requested, composed of:

·           £64,459 of capital funding towards the extension build and equipment to be paid in staged payments, on evidence of spend.

·           £3,541 (5%) contingency to be held by Surrey County Council (SCC) only for use on evidenced need and until final evidence of income, expenditure and evaluation is received.

2.      To approve following conditions for the applicant to be included within the funding agreement:

·           Confirmation of Runnymede Borough Council (RBC) lease before any payments are released.

·           To encourage the applicant to use all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility.

To encourage the applicant to consider all reasonable measures which could be undertaken to expand the reach and use of the facility. In particular to work closely with RBC and the local voluntary sector.

It was AGREED that:

1. To fund project CF161 for the full amount requested of £16,740. No contingency to be held by SCC (Surrey County Council) due to the simple one-off purchase of equipment.
2. Approve the following conditions before funding can be released:

·         Evidence of updated insurance which covers the new assets after they have been installed

It was AGREED

Officer Recommendations in consultation with the Advisory Panel. It is recommended

that:

1. To fund project CF139 for the full amount requested of £10,146. No contingency

to be held by SCC due to the simple one-off purchase of equipment.

2. Approve the following conditions before funding can be released:

A. An updated risk register provided to YFS that includes the new assets

B. Evidence of updated insurance which covers the new assets

C. Evidence that YFS funding is not being used to cover the insurance item in the project

cost

It was AGREED

Officer Recommendations in consultation with the Advisory Panel. It is recommended that:

1.   That £44,000 is award from Your Fund Surrey to CF110 Limpsfield Parish Council as a significant contribution toward the overall project cost, with the suggestion that the applicant undertake community fundraising to reach the final project total, as a demonstration of the wider community engagement and commitment to the project and its proposed benefits.

2.   That the funding is awarded in two tranche payments with an initial payment of £26,000 and a second tranche payment of £18,000, contingent on the applicant confirming that they had raised the outstanding balance of £4,343 prior to release of the second tranche payment.

3.   To request that the applicant as part of the evaluation plan considers mitigations for any possible negative environmental impacts arising from the project, include any opportunities for additional tree planting, with the support of the Greener Futures team.

4.    To approve an additional sum of £5,509 to be held by SCC as contingency funding, for release only upon an evidenced request.

Decisions made:

It was AGREED

1.            that funding to be awarded to:CF105 Weybridge Men’s Shed, for the full amount requested £30,000

2.        that funding to be awarded to CF159 Claygate Recreation Ground Trust - Inclusive Community Clubhouse access and Family Garden project, for the full amount requested £35,000.

Reasons for Decisions:

These decisions are to enable expenditure from the Your Fund Surrey to be awarded to projects which have been objectively scored and assessed to meet the criteria for Your Fund Surrey by Officers and further considered by the Your Fund Advisory Panel.
 

Details on each of the applications for funding are set out in the Your Fund Surrey Delegated Decision Reports in  Annex 1 and 2.