Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.
Decision Maker: Cabinet Member for Property, Waste and Infrastructure Decisions
Made at meeting: 23/04/2024 - Cabinet Member for Property, Waste and Infrastructure Decisions
Decision published: 25/04/2024
Effective from: 02/05/2024
Decision Maker: Cabinet Member for Property, Waste and Infrastructure Decisions
Made at meeting: 23/04/2024 - Cabinet Member for Property, Waste and Infrastructure Decisions
Decision published: 25/04/2024
Effective from: 02/05/2024
Decision Maker: Cabinet Member for Property, Waste and Infrastructure Decisions
Made at meeting: 23/04/2024 - Cabinet Member for Property, Waste and Infrastructure Decisions
Decision published: 25/04/2024
Effective from: 02/05/2024
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
· £1,000,000 of capital funding towards transforming the Haslemere Link Community Hub, to be paid in staged payments, on evidence of spend.
· Including 5% to be held by SCC (Surrey County Council) until final evidence of income, expenditure, and final completion such as building control sign-off.
Reasons for Decisions:
This application has been the subject of a rigorous assessment process by officers, as set out in the body of this report. Officers consider the project to meet the aims and published criteria of the fund and to satisfy the requirements to award funding.
The project aims to transform an existing community building (the Link) in the East of Haslemere into a larger, more useable space and, in addition, to create smaller meeting areas to meet increasing demand.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
1. That Cabinet agree to fund project CF235 the full amount requested of £1,000,000 comprised of:
· £1,000,000 of capital funding towards the development of the pavilion to be paid in staged payments, on evidence of spend.
· Including 5% to be held by SCC until final evidence is provided of income and expenditure, evaluation and completion (such as building control sign-off).
Reasons for Decisions:
This application has been the subject of a rigorous assessment process by officers, as set out in the body of this report. Officers consider the project to meet the aims and published criteria of the fund and to satisfy the requirements to award funding.
Epsom Sports Club’s (ESC) proposed pavilion at Old School’s Lane will provide a home for community sports and offer long term sustainability for football, hockey, cricket and other sports for all ages. This will address a deficiency in current provision and benefit the local community.
The proposed pavilion facilities will also be used by other community clubs and organisations, ensuring the space is a vibrant hub in the heart of the local community, adjacent to an identified SCC Key Neighbourhood.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
1. That Cabinet agrees to fund project CF259 for the full amount requested of £606,443 comprised of:
· £606,443 of capital funding towards the development of the new building, outside area and bicycle storage to be paid in staged payments, on evidence of spend
· Including 5% to be held by SCC until final evidence is provided of income and expenditure, evaluation and completion (such as building control sign-off).
Reasons for Decisions:
This application has been the subject of a rigorous assessment process by officers, as set out in the body of this report. Officers consider the project to meet the aims and published criteria of the fund and to satisfy the requirements to award funding.
The project aims to turn an existing end-of-life scout hut, currently not fit for purpose, into a modern and accessible community hub adjacent to an identified SCC Key Neighbourhood. Existing nearby community buildings are at capacity during the day so the new hub would provide much-needed extra capacity for community groups.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
1. Formally declares the asset surplus to operational requirements.
2. See Exempt Minute E-06-24.
3. See Exempt Minute E-06-24.
4. See Exempt Minute E-06-24.
Reasons for Decisions:
See Minute 64/24.
(The decisions on this item can be called in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
Reasons for Decisions:
See Minute 64/24.
(The decisions on this item can be called in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
1. That Cabinet approves capital funding to renew 15 utility blocks and undertake associated drainage and civil works at the Kalima GRT Camp, Woking. The capital funding required to develop the new facilities is commercially sensitive at this time and is set out in the Part 2 report.
2. That Cabinet approves procurement of appropriate supply chain partners to deliver the design, build and fit out of the new structures in accordance with the Council’s Procurement and Contract Standing Orders.
3. That Cabinet notes that, regarding the procurement of supply chain partners, the Executive Director for Environment, Infrastructure and Growth and the Director of Land and Property are authorised to award such contracts, up to +/-10% of the budgetary tolerance level and any other legal documentation required to facilitate the approvals within this report.
4. That Cabinet authorises Legal Services to seal any awarded contracts where required.
Reasons for Decisions:
The decisions recommended in this report will contribute to enabling the Council to:
(The decisions on this item can be called in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 02/05/2024
Decision:
RESOLVED:
1. That Cabinet notes the Council’s forecast revenue budget (after the application of the full contingency budget) and capital budget positions for the year.
Reasons for Decisions:
This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for information and for approval of any necessary actions.
(The decisions on this item can be called in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 23/04/2024
Decision:
RESOLVED:
That the Cabinet Member of the Month update be noted.
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 23/04/2024
Decision:
RESOLVED:
That the decisions taken since the last Cabinet meeting be noted.
Decision Maker: Cabinet
Made at meeting: 23/04/2024 - Cabinet
Decision published: 24/04/2024
Effective from: 23/04/2024
Decision:
These were agreed as a correct record of the meeting.
The Council is seeking to award a Framework with multiple suppliers in nine lots for the delivery of Fabric & MEP projects. The duration of the Framework is 4 years plus a 1 year optional extension, at the Council’s discretion.
The details of the nine Framework lots are:
The tender for the Framework was assessed on price and quality in these proportions: 40% Price, 60% Quality. The Framework tender can be regarded as a prequalification to tender for future projects via the call off process under the Framework - mini-competition or direct award process (direct awards are to be used for Emergency Works only and will be on a clearly defined rotational basis for each Lot).
Once the Council decides the annual scope of projects, packages of work of over £25k will be tendered to the appropriately qualified suppliers in each lot of the Framework. Bidders will bid based on a detailed specification (as prepared by the Hard FM Services supplier in their capacity as the Council’s Managing Agent), and submissions will be evaluated on a weighting of 0-100% for price/quality depending on the nature and value of each individual project. The Managing Agent will then manage the awarded contractor in terms of budget, timing, quality to ensure delivery of the works as specified.
The recommended route to market to procure the Framework was to run a restricted tender process under the Public Contract Regulations 2015.
Decision Maker: Executive Director Environment, Infrastructure and Growth
Decision published: 19/04/2024
Effective from: 21/03/2024
Decision:
It was AGREED that:
The following successful bidders be awarded a place on the Framework for each Lot:
Lot 1 - General Building Works
Bidder Name |
Management & Construction Services Ltd |
Etec Contract Services Ltd |
Colours Decorating Ltd |
Knightsbridge Property Services |
Fowler Building Contractors Ltd |
Mountjoy Ltd |
Lot 2 - Doors & Windows
Bidder Name |
Fowler Building Contractors Ltd |
Walker Construction (UK) Ltd |
Niblock (Builders) Ltd |
Joedan Manufacturing UL Ltd |
Aluminium Door & Window Solutions Ltd |
Logic Contract Services Ltd |
Lot 3 – Roofing
Bidder Name |
Breyer Group Plc |
Knightsbridge Property Services |
M&J Group (Construction & Roofing) Ltd |
Fowler Building Contractors Ltd |
Kingsley Roofing London Ltd |
Rivercrest Ltd t/a Richard Soan Roofing Services |
Walker Construction (UK) Ltd |
Lot 4 - Asbestos Removal
Bidder Name |
Asbestech Ltd |
Rhodar Industrial Services Ltd |
ARG Europe Ltd |
Lot 5 - Groundworks & Civils
Bidder Name |
Fowler Building Contractors Ltd |
Walker Construction (UK) Ltd |
Corrigenda Ltd |
Logic Contract Services Ltd |
Lot 6 - Fit-out Works
Bidder Name |
Management & Construction Services Ltd |
EMCOR Group (UK) Plc |
Knightsbridge Property Services |
Walker Construction (UK) Ltd |
Corrigenda Ltd |
Logic Contract Services Ltd |
Lot 7 – Mechanical
Bidder Name |
EMCOR Group (UK) Plc |
CEI Electrical Services Ltd |
G E Building Services |
T Brown Group |
Edgar & Wood Mechanical Services Ltd |
BTU (Installation & Maintenance) Ltd |
Corrigenda Ltd |
Logic Contract Services Ltd |
MKG Building Services Ltd |
Apleona UK |
Lot 8 – Electrical
Bidder Name |
EMCOR Group (UK) Plc |
CEI Electrical Services Ltd |
G E Building Services |
T Brown Group |
Niblock (Builders) Ltd |
BTU (Installation & Maintenance) Ltd |
Corrigenda Ltd |
Logic Contract Services Ltd |
Apleona UK |
Lot 9 – Plumbing
Bidder Name |
EMCOR Group (UK) Plc |
G E Building Services |
BTU (Installation & Maintenance) Ltd |
Corrigenda Ltd |
Logic Contract Services Ltd |
MKG Building Services Ltd |
Surrey County Council is a member of the Central Buying Consortium. Along with 56 other local authorities, led by West Sussex they have run a procurement for a Framework for the provision of Library Book and Audio Visual (AV) Materials.
As a result of the exercise, a single supplier Askews and Holt Library Services has been appointed to supply the Books and AV materials. The Council can call down against this Frameworkto purchase their requirements at agreed rates.
The spend per annum on these products is approximately £700,000.
The Framework is valid for an initial 2 years and is capable of extension up to a further 2 years. The total value over the 4 year period is £2.8 million.
Decision Maker: Executive Director - Customers, Digital & Transformation
Decision published: 16/04/2024
Effective from: 12/04/2024
Decision:
Decision made:
It was AGREED to award a call down contract to Askews and Holt Library Services at a maximum value of £2.8 million.