Decisions

The Guildford Local Committee agreed that the Chairman and Vice-Chairman would review the decision tracker following the first meeting of the municipal year and bring it back to the committee for discussion.

The Guildford Local Committee agreed that having considered the comments made during the formal notice period, Traffic Regulation Orders (TROs) be made under the relevant parts of the Road Traffic Regulation Act 1984 to implement new controls and changes to the existing as shown in the Annex 3 of the committee report, but that the proposals in Vicarage Gate would not be progressed at the present time.

Reasons for recommendations:

To enable new parking restrictions to be made in line with the public consultation.

The Guildford Local Committee agreed

(i)      To allocate the reduced revenue devolved budget for this financial year 2017/18 as detailed in the report.

(ii)      To allocate the reduced capital devolved budget for this financial year 2017/18 as detailed in the report.

Reasons for recommendation:

To enable the highways team to progress schemes within the budget of the committee.

The Guildford Local Committee agreed

(i)      That a Notice of Intention to make a Traffic Regulation Amendment Order (TRO) be published as shown on Drawing. No. 3/1/54/H22. Where significant (and relevant) objections are received, or no objections are received, to delegate to the Countryside Access Manager the ability to agree whether an Order may be made, in consultation with the Divisional Member, and the Local Committee Chairman and Vice-Chairman. The TRO would not be made until detailed highway improvement works plan for Ash Green Lane West has been approved.

(ii)      To delegate to the Countryside Access Manager in consultation with the Chairman, Vice-Chairman and Divisional Member the ability to accede to any unresolved objections and decide whether the TRO may be made.

(iii)     Where substantial (and relevant) objections are received, or significant modifications proposed, the Countryside Access Manager in consultation with the Divisional Member and the Local Committee Chairman and Vice-Chairman, may refer the decision on whether the TRO be made back to the Committee.

Reasons for recommendations:

To progress the application as per the committee decision.

The Guildford Local Committee agreed that

(i)      Members be appointed to the Transportation Task Group and Early Help Advisory Board

(ii)      The nominated members and substitute members for the Transportation Task Group for the municipal year 2017-18 be Keith Taylor (Chairman), Mark Brett-Warburton, David Goodwin, Paul Spooner (Vice-Chairman),Matt Furniss (Lead Member for Planning and Infrastructure) and Nigel Kearse, and the terms of reference be as set out in Annex A to the report;

(iii)     The nominated members for the Early Help Advisory Board for the municipal year 2017-18 be David Wright (Borough Councillor) and Angela Goodwin (County Councillor).

(iv)    To appoint nominees from the Local Committee to the local partnerships as set out in the report.

Reasons for recommendations:

To enable working groups to carry out work for the committee.

The Guildford Local Committee agreed that

(i)      The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the committee report.

(ii)      Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)     The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

Reasons for recommendations:

To enable the delivery of the community safety funding within the Guildford area

It was agreed that the Cabinet Member for Education agrees the approval and deployment of £615,103 Department for Education (DfE) 30 hours capital grant to four projects as detailed in paragraph 24.

It was agreed that the Cabinet Member for Education:

1.    notes the level of balances held by Surrey maintained schools; and

2.    approves the one-year licensed deficits for Hale Primary and Chart Wood schools.

The Cabinet Member for Education agreed the proposed Primary and Secondary Fair Access Protocols for 2017/18.

It was agreed that:

1.    the Surrey Hills Trademark licence is extended to both Surrey Hills Enterprises (Community Interest Company) and the Surrey Hills Society (charity) at no fee for three years with the intention of it being further extended following a review and;

2.    The final wording of the Trademark licence is agreed by officers and further signed off by the Cabinet Member for Environment and Transport.

It was agreed that the Cabinet Member for Environment and Transport approves the remaining savings identified for the third and final year of the Local Transport Review.

The Local Committee agreed that:

(i)                    The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraphs 2.4- 2.8 of this report.

(ii)                   Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget, in accordance with the criteria and principles stated at paragraph 2.4-2.8 of this report.

(iii)                   The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved, and notes the community safety expenditure for 2016-17 set out in paragraph

(iv)                   The committee approved the nomination of County Councillor Mel Few to the Runnymede Community Safety Partnership, as set out in paragraph 2.1;

(v)                    The committee approved the inception of a new task group to discuss resident engagement and nominated the following representatives: councillors Mark Nuti, Mary Angell and Alan Alderson;

(vi)                   The Committee approved the nomination of County Councillor Yvonna Lay to the Early Help Board for Runnymede.

The Local Committee agreed that:

i) a notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to revoke the existing urban clearway traffic order and implement a new urban clearway traffic order prohibiting stopping from 7am to 10am and from 4pm to 7pm (7 days a week) along the A308 The Causeway and A308 The Glanty from the Staines Bridge Roundabout to the Runnymede Roundabout as shown on the plan attached as Annex 1;

ii) any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways, in consultation with the chairman and vice-chairman of the Local Committee and local divisional member, and that this issue only be returned to Committee if any objections prove insurmountable;

iii) the Order be made once any objections have been considered and resolved.

The Local Committee agreed:

i)          the proposed amendments to on-street parking restrictions in Runnymede as described in this report and shown in detail on drawings in Annex A, with additional yellow lines in Cabbell Place and Lewis Place (Drawing 3282_55) in consultation with the local member;

ii) the Local Committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments;

iii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Runnymede as shown on the drawings in Annex A is advertised and that if no objections are maintained, the orders are made;

iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

The Cabinet Member for Adults approved the award of a three year contract to Surrey Independent Living Council (SILC) for the provision of two services; Direct Payments Peer Support and Personal Assistant Support Service, and Carers One Off Direct Payments Support; in accordance with the financial details outlined in the Part 2 Report. The contract will commence on 1 September 2017.

Apologies were received from Mr John Furey.

The Local Committee agreed the following items for the Local Committee on 25 September 2017:

·         Flood prevention and resilient communities

·         Highways Drainage presentation (to include wetspots)

·         Early Help and Family Services update

·         Community Safety report 2016-17

·         Highways Update

It was also agreed that the Committee’s next informal meeting should include a discussion on Controlled Parking Zones.

The Local Committee agreed that:

i.      The committee’s delegated community safety budget of £3,000 for 2017/18 be  retained by the Community Partnership Team on behalf of the Local Committee

ii.     Authority be delegated to the Community Partnership Manager in consultation with the Chairman and Vice-Chairman of the local committee to authorise the expenditure of the criteria and principles stated in paragraphs 2.5-2.11 of this report

iii.    The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved

Reasons:

1. To secure greater oversight of the committee’s expenditure and better value for money for projects that help to achieve the County’s community safety priorities.

The minutes of the meeting were agreed and signed by the Chairman

The Local Committee resolved to:

i.      Note last year’s expenditure of the devolved budget 2016/17

ii.     Allocate the reduced revenue devolved budget for this financial year towards a vegetation gang as detailed in the report

iii.    Allocate the reduced capital devolved budget for this financial year 2017/18 as detailed in the report and delegate to the Area Highway Manager the ability to agree the scheme per divisional area in consultation with the county divisional member

iv.   To allocate up to £63,637 from the parking surplus to top up the balance of the capital devolved budget (£26,363) to provide a total of £90,000

v.    Delegate to the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member the ability to resolve any problems encountered to facilitate scheme delivery

vi.   Request that officers bring a report and a proposal for the parking surplus spend in all areas at the next meeting

Reasons:

i.      The Local Committee acknowledges that there is a reduced budget available this year

ii.     The committee agreed that schemes should be allocated promptly so that scheme design can start at the earliest opportunity and increase confidence in their prompt delivery

iii.    The committee would like to explore other proposals for allocating the parking surplus before allocating this funding

The Local Committee resolved to:

i.      Agreed that the establishment of task groups should be held in abeyance for the year 2017/18 and should be reconsidered if significant new funding becomes available

ii.    Defer the appointment of two representatives from the Local Committee to join the Early Help advisory board until next meeting

Reasons:

i.      The local committee wished to slim-line the decision making process around Highways budget whilst retaining the valuable local knowledge of divisional members

ii.     The local committee will appoint its representatives when it hears from the Children’s and Family Service at next meeting.

The Woking Joint Committee agreed to:

(i)    Note the contents of the report and the progress made in 2016/17.

(ii)   Note the budget spend during 2016/17 (Annex 2)

(iii)  Note the 2017/20 Safer Woking Partnership Plan (Annex 3)

(iv)Agree to delegate responsibility for signing off the 2018/21 Safer Woking Partnership Plan to the Woking Borough Council Strategic Director (Sue Barham) in consultation with the Community Safety Task Group.

(v)  The Community Safety Task Group considers the allocation of the £3,000 delegated Community Safety budget for 2017/18 on behalf of the Joint Committee.

(vi)Authority is delegated to the SCC Community Partnership Manager, in consultation with the Chairman of the Community Safety Task Group to authorise the expenditure in line with the recommendations of the Community Safety Task Group.

(vii)The Committee receives information on the projects awarded the local community safety funding and the outcomes and impact they have achieved as part of the regular quarterly updates.

Reasons:

The report was provided for information and comment. 

Woking Joint Committee agreed to:

(i)    Note the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

(ii)   Note the budgetary position.

(iii)  Approve the advertising and removal of a redundant disabled parking bay in Cheniston Close, West Byfleet as set out in plan 20050 rev E.

(iv)Note that a further Highways Update will be brought to the next meeting of this Committee.

Reasons:

The above recommendations are made to enable progression of all highway related schemes and works.

That the Local Committee [Elmbridge] agreed that:

(i)            The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

(ii)           Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)          The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

(iv)         The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year:

a)    The Elmbridge Community and Safety Partnership – Mr John O’Reilly

b)    Elmbridge Business Network – Dr Peter Szanto

c)    Elmbridge Old Person’s Advisory Body – Mr Ernest Mallett

d)    Parking Task Group – SCC members: Mr John O’Reilly, Dr Peter Szanto; Elmbridge BC members: Cllr Roy Green, Cllr Andrew Davis

e)    Cycling Task Group – SCC members: Mr John O’Reilly, Rachel I Lake, vacancy;  Elmbridge BC members:  Cllr Andrew Davis, Cllr Ian Donaldson and Cllr Janet Turner

f)     Esher Transport Study Member Task Group – SCC members: Mr Tim Oliver, Dr Peter Szanto; Elmbridge BC members: Cllr David Archer

g)    Walton to Halliford Transport Study Member Steering Group – no appointments made as the Elmbridge aspect of this project is largely complete.

h)    Brooklands Transport Study Member Steering Group – SCC members: Mr Tim Oliver, Mr John O’Reilly;  Elmbridge BC members: Cllr Peter Harman

i)     Hinchley Wood Schools Road Safety Improvements Member Task Group – SCC members: Mr Mike Bennison, Mr Nick Darby;  Elmbridge BC members: to be confirmed by Borough Council

Reasons:  The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies. 

That the Local Committee [Elmbridge] agreed:

To co-opt substitutes for Borough Council members for the municipal year 2017/18.

Reasons: Standing Order 40(f) requires the Committee, at its first meeting in the municipal year, to agree whether it wishes Borough Council members to be permitted to have substitutes.

That the Local Committee [Elmbridge] agreed:

(a)   Felcott Road, Hersham

(i)    That the petition request be considered as part of the parking review taking place in Walton and Hersham, the results of which will be brought to the next meeting of the Committee for consideration.

(b)   Steels Lane, Oxshott

(ii)   That the Sustainable Travel Team be asked to review the area in the vicinity of The Royal Kent Church of England Primary School and contact the school as necessary to discuss the various initiatives available and the need for a safety assessment.

(iii)  Following this assessment, that consideration be given to adding this area to the list of road safety outside schools schemes in paragraph 2.11 of Item 11 of this agenda for a feasibility study to be carried out to assess options.

(c)   The Triangle, Weybridge

(iii)  That the wider Triangle area, as well as Pine Grove, be included on the list of potential schemes maintained for the Committee and reviewed with consideration to funding and priorities when funding becomes available.

(iv)  That, pending any wider scheme, consideration be given to the installation of advisory signs to discourage the use of this area by non-essential HGVs, subject to costs and availability of funding.

Reasons: To consider and take forward where appropriate the issues raised in the petitions submitted to the Local Committee.

That the Local Committee [Elmbridge] agreed:

(i)    To introduce new bus stop clearways in Bridge Street and Ambleside Avenue, Walton on Thames, and in Milbourne Lane, Esher, as detailed in Annexes B, C and D of the report;

(ii)   To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes;

(iii)  To reassess the proposal for a one hour residents restriction in roads near Hampton Court Station, to deal with the current displacement of all day commuter parking in these roads, instead of the station car park, as residents and traders feel the proposals they submitted at the time of the review were not given the due consideration they merited.  That a report be brought, outlining options, to a future meeting of the Committee.  That the advertisement of any proposed changes arising from the Molesey and Dittons parking review agreed by the Committee in October 2016, which may be impacted by this reassessment, be deferred until such time as it is confirmed they are not impacted.

Reasons:

Programmes of work have been agreed in consultation with the Committee.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

To respond to residents requests for a review of the parking restrictions proposed in the vicinity of Hampton Court Station.