The Council is seeking to appoint a single Service Provider for Hard FM Services and single Service Provider for Soft FM Services.
The Hard FM Services contract includes all planned and reactive maintenance of mechanical, electrical, plant, equipment (M&E) and fabric, project management and other services. The new Hard FM supplier will manage the existing Hard FM contracts, as the Council’s Managing Agent, until it takes over direct responsibility for the planned and reactive services from July 2024 after the current term contracts expire. The Hard FM supplier will also deliver minor works under £25k.
The Hard FM Service Provider will act as the Council’s Managing Agent: undertaking professional design, specification and pre-tendering services; tendering the designed projects through procured SCC Frameworks; advising on best value and recommending the selection of the preferred contractors; and as the works proceed, managing the project from a cost, timing and quality point of view, recommending stage and final payments to the Council.
The Soft FM Services contract includes all cleaning, security, waste and recycling, confidential waste removal, window cleaning, pest control, water cooler services, salting/gritting, removals, grounds maintenance, provision of cleaning consumables, and other services.
The recommended route to market was to run a restricted tender process for each contract following the Public Contract Regulations 2015.
Decision type: Key
Decision status: Recommendations Approved
Notice of proposed decision first published: 28/02/2022
Decision due: 29 Mar 2022 by Cabinet
Decision due: 26 Jul 2023 by Interim Section 151 Officer and Director for Corporate and Commercial Finance
Lead member: Cabinet Member for Property, Waste and Infrastructure
Lead director:
Contact: David Fettes, FM Transformation Lead Email: David.Fettes@surreycc.gov.uk Tel: 07730635833.