Issue - meetings

The recommendations of the Communities Select Committee were tabled at the meeting. The Cabinet considered the recommendations under agenda item 12 and agreed that a written response would be provided after the meeting.

The recommendations of the Communities Select Committee were tabled at the meeting. The Cabinet considered the recommendations under agenda item 12 and agreed that a written response would be provided after the meeting.

1.      The outline Partnership Masterplan be agreed as set out in paragraphs 10 to 19 of the report submitted.

2.      Additional project funding support, comprising of £700,000 capital funding for the legacy programme and £300,000 revenue funding for the events programme, be factored into the refresh of the Medium Term Financial Plan.

3.      A major bid be made to the Heritage Lottery Fund to contribute to the Magna Carta programme.

4.      The financial oversight of the Partnership Masterplan be delegated to the Leader of the Council, with implementation by the Assistant Chief Executive, in consultation with the Leader of the Council and the Cabinet Member for Community Services.

Reason for decisions

To ensure that the significance of the 800^th Anniversary is recognised and the benefits are maximised for the area in 2015 with lasting benefits beyond. To achieve these aims, partners are working collaboratively to pool resources and expertise. To fulfil all the ambitions of the report, the partnership will submit an exciting and innovative bid for match funding from the Heritage Lottery Fund.

[The decisions on this item can be called in by the Communities Select Committee]

In June 2015, the world will celebrate the 800^th Anniversary of the sealing of the Magna Carta at Runnymede. Through clear strategic leadership, Surrey had been working with the Magna Carta 800th Committee, the Houses of Parliament and all other Charter Towns to provide a co-ordinated plan of activities across the nation and to promote the area to national and international visitors.

The Cabinet considered an outline of the plans for a Partnership Masterplan, which comprised a legacy and programme of events, and the wider benefits that would accrue to the area. The proposals for the Magna Carta Anniversary in Surrey would look to create a lasting legacy in terms of tourism and resources for the Runnymede area. Historic Egham would be promoted as the gateway to “Magna Carta Country” giving it a clear cultural and tourism identity to attract visitors to the wider area. Significant work had taken place with local people, partners and organisations to develop both an exciting civic event in 2015 and a long term legacy in terms of investment for the area. This work would continue and would look to involve local people, particularly school children, in developing the celebrations.

The Communities Select Committee had considered this item at its meeting on 11 July 2013. The Select Committee’s recommendations had been circulated to Cabinet Members and were tabled at the meeting. The Cabinet Member for Community Services thanked the Communities Select Committee for their consideration of the progress which had been made and noted the comments and concerns which had been raised. The proposals before the Cabinet represented an outline masterplan about which greater detail would be developed as the project progressed. She advised that she had discussed the Select Committee’s concerns with the Select Committee Chairman and had agreed that a Members’ seminar would be held in the autumn to discuss how the masterplan would be developed and to obtain Members’ input on the proposals.

The Cabinet Member for Community Services noted that the decision before the Cabinet was to agree the outline of the partnership masterplan and funding from which further work would take place. It was important that this agreement be put in place to enable funding support to be sought, for example via a major matched funding bid to the Heritage Lottery Fund, and other funding and partnership opportunities explored. Cabinet Members expressed support for the proposals and the holding of Magna Carta celebratory events around Runnymede and Surrey.

It was noted that a bid for funding for work on the Runnymede roundabout was expected to be considered by the Department for Transport around the end of July 2013.

RESOLVED that:

1.      The outline Partnership Masterplan be agreed as set out in paragraphs 10 to 19 of the report submitted.

2.      Additional project funding support, comprising of £700,000 capital funding for the legacy programme and £300,000 revenue funding for the events programme, be factored into the refresh of the Medium Term Financial Plan.

3.      A major bid be made  ...  view the full minutes text for item 130

Purpose of report: Policy Development and Review

This report informs and seeks the views of the Select Committee on the proposals that will be presented to Cabinet on 23^rd July 2013 outlining the plans for improvement to the Egham area and a programme of events to celebrate the Magna Carta in 2015. The aim of the recommendations is to celebrate our heritage, raise the profile of the area, increase economic growth and enhance existing facilities to encourage healthier lifestyles.

Declarations of interest:

None.

Witnesses:

Peter Milton, Head Of Cultural Services

Paul Turrell, Chief Executive of Runnymede Borough Council

Nic Durston, Assistant Director of Operations, National Trust

Simon Higman, Registrar and Director of Operations, Royal Holloway University

Key points raised during the discussion:

1.    A member of the Committee stated that no financial information relating to the proposals was included in the report and a number of key officers responsible for the report were not present. It was questioned whether the proposals could be adequately scrutinised on the basis of the information available.

11.45am- The meeting was adjourned to decide whether financial information relating to the proposals was part 2. The Committee decided to proceed to the next Item and return to this Item later on.

12.30pm- The Senior Manager for Scrutiny and Appeals explained that the financial figures relating to the paper were part of a report going to Cabinet and had been seen by the relevant Cabinet Member. It was therefore possible to have an open discussion about the financial information which would have a bearing on the overall discussion about the report.

2.    Members of the Committee noted the international significance of the anniversary of the sealing of the Magna Carta and the potential to create a legacy for Surrey by marking this historical occasion.

3.    A member of the Committee commented on the financial information regarding the highways budget linked to the proposals. It was questioned whether there was capacity for the highways department to cover the proposed costs required for the programme. The Head of Cultural Services stated that there was enough money available from the highways department and these costs were necessary in respect of road crossings and dealing with the impact of increased travel.

4.    A member of the Committee commented on the Runnymede roundabout scheme and whether there would be money available to fund a park and ride in the area. The Head of Cultural Services stated that at the present moment, work relating to car parking and traffic management was being undertaken by the master planners and this was still being developed. The Head of Cultural Services commented that 4 million for the roundabout had been included in the budget arrangements for over two years. The budget for the roundabout was not specifically in place for the Magna Carta programme but was an initiative which had been in the pipeline for some time. It was important to get the work relating to the roundabout done in coordination with the Magna Carta programme so disruption could be limited.  In respect of a park and ride, this would need to be further discussed with transport planners.

5.    A member of the Committee asked the Head of Cultural Services to confirm that £1.2M would be the total contribution to the programme from Surrey CC. The Head of Cultural Services confirmed this was the amount being contributed aside from the highways costs. Clarification was sought with regards to the definition of ‘resourcing costs’. The  ...  view the full minutes text for item 8