Agenda, decisions and minutes
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Contact: Anne Gowing or James Stanton 020 8541 9938 Email: anne.gowing@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE
Additional documents: Minutes: Apologies were received from Mrs Hammond and Mr Martin. |
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MINUTES OF PREVIOUS MEETING: 5 FEBRUARY 2013
Additional documents: Minutes: The minutes of the meeting held on 5 February 2013 were confirmed and signed by the Chairman. |
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DECLARATIONS OF INTEREST
Additional documents: Minutes: There were no declarations of interest. |
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PROCEDURAL MATTERS
Additional documents: |
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Members' Questions
Additional documents: Decision: The questions and responses are attached as Appendix 1. Minutes: Three Member questions were received. The questions and responses were tabled and are attached as Appendix 1 to these minutes.
Mrs Watson asked a supplementary question following the response to her first question. She asked why the County Council had decided not to encourage their contractors to pay the Living Wage. The Leader of the Council responded by stating that it had been discussed in the People, Performance and Development Committee but the Council was not in a position to demand what other companies paid their staff. |
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Public Questions
Additional documents: Decision: The questions and responses are attached as Appendix 2. Minutes: Three questions had been received from members of the public. The questions and responses were tabled and are attached as Appendix 2 to these minutes.
Mrs Pelekani, asked a supplementary question, on behalf of Robin Kinniburgh, following the response to his question. She said the second solution given in the response could work but asked whether the authority would definitely consult on this option, what guarantee would families have that this option would be in place for 2015 and what would happen if the authority received negative responses to this proposal.
The Cabinet Member for Children and Learning responded by saying that Reigate Priory was an excellent school and that there had been extensive consultation on the School Admission proposals for September 2014. However, the specific issues raised here had not formed part of the consultation process and it was important to consider ‘fairness’ as part of the consultation process. She considered that preferences for this schools for September 2014 intake would be monitored closely, with a view to considering permanent expansion and that she was willing to continue to involve parents’ groups. |
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Petitions
Additional documents: Minutes: No petitions had been received. |
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Representations received on reports to be considered in private
Additional documents: Minutes: No representations had been received. |
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Reports from Select Committees - Adult Social Care Select Committee
Additional documents: Minutes: A report from the Adult Social Care Select Committee, concerning Social Care Debt, was tabled and is attached as Appendix 3 to these minutes.
The Cabinet Member for Adult Social Care and Health responded verbally and said that he understood the concerns of the select committee and the need for a response but said that this would be provided after Internal Audit, Finance and the service had completed their investigations and compiled a report on this topic. |
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Additional documents: Decision: RESOLVED TO RECOMMEND TO COUNTY COUNCIL:
Recommendation 1 A feeder link is introduced for Banstead Community Junior School for children from Banstead Infant School for September 2014, as follows:
a) Looked after and previously looked after children b) Exceptional social/medical need c) Children attending Banstead Infant School d) Siblings not admitted under c) above
e)
Any other children Reasons for Recommendation · It would provide continuity and a clearer transition for parents, children and schools and would reduce anxiety for parents · It would be in line with the criteria that exist for most other schools which have a feeder link and reciprocal sibling links · It would enable families to benefit from a sibling link for Reception even if they had a child who was due to leave the infant school before the younger child was admitted · It would maximise the opportunity for families to keep children together or at schools within a close proximity · It is consistent with Surrey’s planning principles set out in the School Organisation Plan · It is supported by the Governing Body of the school · Eligibility to transport is not linked to the admission criteria of a school and as such attendance at Banstead Infant School would not confer an automatic right to transport to Banstead Junior School
Recommendation 2 The introduction of a feeder link for Reigate Priory for children from Holmesdale and Reigate Parish is deferred until alternative options are considered.
Reasons for Recommendation · There were notable concerns regarding the proposals which the Local Authority would wish to explore fully before progressing · It would allow more time to consider alternative proposals · It would allow any proposal to be considered in the light of future school place planning considerations in the area
Recommendation 3 The admission criteria for Southfield Park are changed so that, for September 2014, children who have Southfield Park Primary School as their nearest school would receive a higher priority when allocating places outside the catchment area, as follows:
a) Looked after and previously looked after children b) Exceptional social/medical need c) Siblings d) Children living in the defined catchment of the school with priority being given to children living furthest away from the school e) Other children for whom the school is their nearest school f) Any other children
Reasons for Recommendation · It would ensure that families living outside the catchment who have Southfield Park as their nearest school are given priority ahead of those who do not · It would not displace children living on the Horton Park development, for whom the catchment was originally introduced to serve · A further review of the admission criteria for this school should be carried out once decisions have been made on expansion proposals at other local schools
Recommendation 4 That a feeder link is introduced for St Ann’s Heath Junior School for children from Trumps Green Infant School for September 2014, as follows:
a) Looked after and previously looked after children b) Exceptional social/medical need c) Siblings d) Children attending Trumps Green Infant School Minutes:
Following the statutory consultation of Surrey’s admission arrangements for September 2014, the Cabinet was asked to consider the responses and make recommendations to the County Council on admission arrangements for Community and Voluntary Controlled schools and Surrey’s coordinated schemes for September 2014.
The report covered the following areas in relation to school admissions:
· Banstead Community Junior School - Recommendation 1 · Reigate Priory School – Recommendation 2 · Southfield Park Primary – Recommendation 3 · St Ann’s Heath Junior School – Recommendation 4 · St Ann’s Heath Junior School and Trumps Green Infant School – Recommendation 5 · Tatsfield Primary School – Recommendation 6 · Thames Ditton Junior School – Recommendation 7 · Published Admission Number for Thames Ditton Junior – Recommendation 8 · Published Admission Numbers for other schools – Recommendation 9 · Increase to number of preferences allowed under Surrey’s primary coordinated scheme – Recommendation 10 · Coordinated Admissions Schemes – Recommendation 12 · Surrey’s Relevant Area – Recommendation 11 · Admission arrangements for other schools – Recommendation 13
The Cabinet Member for Children and Learning confirmed that all local Members had been consulted on the proposals in their divisions and that a summary of responses in relation to the outcome of the consultation had been tabulated in Appendix 4. She also drew attention to the Equalities Impact Assessment (Appendix 5).
Cabinet Members were given an opportunity to comment on the proposals.
The Leader of the Council referred to the challenge of providing 16,000 additional places over the next 10 years and the capital investment provided by the council. He also praised the excellent joint working between School Place Planning and Property Services. Finally, he reminded Members that these recommendations will be recommended to full Council who would consider them at their next meeting on 19 March 2012.
RESOLVED TO RECOMMEND TO COUNTY COUNCIL:
Recommendation 1 A feeder link is introduced for Banstead Community Junior School for children from Banstead Infant School for September 2014, as follows:
a) Looked after and previously looked after children b) Exceptional social/medical need c) Children attending Banstead Infant School d) Siblings not admitted under c) above
e)
Any other children Reasons for Recommendation · It would provide continuity and a clearer transition for parents, children and schools and would reduce anxiety for parents · It would be in line with the criteria that exist for most other schools which have a feeder link and reciprocal sibling links · It would enable families to benefit from a sibling link for Reception even if they had a child who was due to leave the infant school before the younger child was admitted · It would maximise the opportunity for families to keep children together or at schools within a close proximity · It is consistent with Surrey’s planning principles set out in the School Organisation Plan · It is supported by the Governing Body of the school · Eligibility to transport is not linked to the admission criteria of a school and as such attendance at Banstead Infant School would not confer an automatic right to transport to Banstead Junior School
Recommendation ... view the full minutes text for item 29/13 |
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Schools Expansion and Maintenance Programme from September 2013
Additional documents: Decision: RESOLVED:
That the expansion and adaptation of the following schools, as detailed in the submitted report, be agreed in principle noting that the approval of the detailed financial information for each school would be considered in Part 2 of the meeting (agenda item 13):
(i) Weydon Academy: Increase pupil admission numbers (PAN) by 56 places to 308 (ii) De Stafford: New Kitchen and Dining Block Facilities
Reasons for Decisions
The schemes deliver a value for money expansion and improvements to the schools and their infrastructures, which supports the Authority’s statutory obligation to provide additional school places and appropriate facilities for local children in Surrey. The individual projects and building works are in accordance with the planned timetables required for delivery of the new accommodation at each school.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and / or Education Select Committee]
Minutes: There is significant demand for new schools places within Surrey and for improvement of existing accommodation, which are largely addressed through the County’s five year 2012-17 Medium Term Financial Plan.
Weydon Academy, Farnham and De Stafford School, Caterham have been identified within the programme as requiring expansion through the provision of permanent adaptations and additions to their existing facilities.
The Cabinet considered the individual business cases for expansion and creation of additional places at these schools to meet the above demand at an estimated cost of approximately £15m and noted that the financial aspects would be discussed during Part 2 (item 13A and 13B) of the meeting.
The Leader of the Council noted that if there was a requirement to expand a school which had become an Academy, the statutory duty for the expansion was the responsibility of the Local Authority.
The Cabinet Member for Assets and Regeneration Programmes commended the joint working between the School Commissioning Team and Property Services on these projects.
It was also confirmed that there was strong support from both schools for their respective projects.
RESOLVED:
That the expansion and adaptation of the following schools, as detailed in the submitted report, be agreed in principle noting that the approval of the detailed financial information for each school would be considered in Part 2 of the meeting (agenda item 13):
(i) Weydon Academy: Increase pupil admission numbers (PAN) by 56 places to 308 (ii) De Stafford: New Kitchen and Dining Block Facilities.
Reasons for Decisions
The schemes deliver a value for money expansion and improvements to the schools and their infrastructures, which supports the Authority’s statutory obligation to provide additional school places and appropriate facilities for local children in Surrey. The individual projects and building works are in accordance with the planned timetables required for delivery of the new accommodation at each school.
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Additional documents: Decision:
RECOMMENDATION 1: That Members’ Allocations be moved from the remit of local committees to individual Members, enabling Members to agree the spend within their own division or to pool their allocation with other Members for specific projects. Decisions on approval of the funds are delegated to Officers in consultation with the relevant individual Members or the relevant local committee Chairman where it is not possible to obtain the individual Member’s views.
RECOMMENDATION 2: That Local Committee Capital Allocations are pooled at Committee level and decisions on approval of funds are delegated to officers in consultation with all County Members on the relevant Local Committee.
AND THE FOLLOWING RECOMMENDATIONS RESOLVED TO RECOMMEND TO COUNTY COUNCIL:
RECOMMENDATION 3: That the guidance for the allocation of Members Allocations and Local Committee Capital Allocations should be strengthened and the language simplified with the introduction of an updated Financial Framework for these allocations as attached in Annex A.
RECOMMENDATION 4: That Local Chairmen should be given greater discretion in relation to public participation at formal Local Committee meetings to make these meetings more engaging for residents. The relevant amendments to Standing Orders are included at Annex B.
RECOMMENDATION 5: That Local Committee Vice-Chairmen be given a greater role in Committee business and that consideration be given to Vice-Chairmen taking on a specific role as Highways Spokesperson for their Local Committee.
RECOMMENDATION 6: That one consistent set of protocols governing public participation in Local Committees is introduced to make processes clearer for residents and more efficient to administer. The relevant amendments to Standing Orders are included at Annex B.
RECOMMENDATION 7: That Local Committees allow equal voting rights for District and Borough Members unless restricted by law. The relevant amendments are included at Annex B.
RECOMMENDATION 8: That each Local Committees decides on whether it wishes to employ the rule of District or Borough Member substitutes or not. The relevant amendments are included at Annex B.
Reasons for Decisions
1. The Community Partnership PVR presented to Cabinet in November 2012 reviewed the role of Surrey County Council’s Local Committees and the Community Partnership Team “to improve outcomes for residents by strengthening local democracy and placing much greater emphasis on partnership working.” (David Hodge, Leader of SCC).
2. The recommendations are designed to embrace the spirit of Localism and empower local councillors to make a real difference in their local community. This report outlines the decisions that are required to implement the recommendations of the PVR in relation to:
· Supporting Members in their role as community leaders and champions · Preparing Local Committees for a greater scrutiny and accountability role · Simplifying the financial and administrative processes for Members’ Allocations to increase efficiency and to speed up decision making · Making formal Local Committee Meetings more engaging for residents · Changing the participation rules of Local Committees to aid partnership working
3. These require a number of changes to the current Constitution of the County Council, for which Full Council approval is required, specifically, standing orders, financial ... view the full decision text for item 31/13 Minutes:
In November 2012 the Cabinet considered the Public Value Review (PVR) of Community Partnership which reviewed the role of Surrey County Council’s Local Committees and the Community Partnership Team with the aim of delivering improved outcomes and value for money for the residents of Surrey.
The recommendations built on the Localism agenda and the aim to provide a greater role for local Members as Community Leaders. The Leader has expressed his belief that, over the next cycle, there was a strong case to increase accountability and scrutiny at Local Committees and that further responsibilities should be passed to Local Committees.
The Cabinet Member for Community Services and the 2012 Games said that, following engagement with Local Committee Members and Chairmen, the Leader and the Portfolio Holder; and on completion of a Rapid Improvement Event to review financial processes, the report set out the constitutional changes that were required to implement the PVR recommendations in relation to Member Allocations and the conduct of Local Committee meetings.
She commended the recommendations to Cabinet, and brought to their attention recommendations (3) – (8) which would need the agreement of full Council at their next meeting on 19 March 2013.
Cabinet Members recognised the work undertaken so far, thanked officers for the timely report and considered that the proposals would make local councils more accountable and it was the way forward.
RESOLVED:
(1) That Members’ Allocations be moved from the remit of local committees to individual Members, enabling Members to agree the spend within their own division or to pool their allocation with other Members for specific projects. Decisions on approval of the funds are delegated to Officers in consultation with the relevant individual Members or the relevant local committee Chairman where it is not possible to obtain the individual Member’s views.
(2) That Local Committee Capital Allocations be pooled at Committee level and decisions on approval of funds be delegated to officers in consultation with all County Members on the relevant Local Committee.
AND THE FOLLOWING RECOMMENDATIONS RESOLVED TO RECOMMEND TO COUNTY COUNCIL:
(3) That the guidance for the allocation of Members Allocations and Local Committee Capital Allocations be strengthened and the language simplified with the introduction of an updated Financial Framework for these allocations as attached in Annex A of the submitted report.
(4) That Local Chairmen be given greater discretion in relation to public participation at formal Local Committee meetings to make these meetings more engaging for residents. (The relevant amendments to Standing Orders are included in Annex B of the submitted report).
(5) That Local Committee Vice-Chairmen be given a greater role in Committee business and that consideration be given to Vice-Chairmen taking on a specific role as Highways Spokesperson for their Local Committee.
(6) That one consistent set of protocols governing public participation in Local Committees be introduced to make processes clearer for residents and more efficient to administer. (The relevant amendments to Standing Orders are included in Annex B of the submitted report).
(7) That Local Committees ... view the full minutes text for item 31/13 |
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Budget Monitoring Forecast 2012/13 (Period ending January 2013)
Additional documents: Decision:
RESOLVED:
1. That the projected revenue budget underspend; (Annex 1 – Section A of the report submitted) and the Capital programme direction (Section B of the report submitted) be noted.
2. That government grant changes be reflected in directorate budgets (Section C of the report submitted).
Reason for Decisions
To comply with the agreed strategy of providing a monthly budget monitoring report to cabinet for approval and action as necessary.
[The decision in this item can be called in by the Council Overview and Scrutiny Committee]
Minutes:
The Cabinet received an update on the year-end revenue and capital budget monitoring projections as at the end of January 2013.
The Leader of the Council highlighted the following points:
Revenue – a multi-year approach had been taken to managing the council’s finances and in setting the budget for next year where £11m of this year’s budget would be used to support 2013/14. In keeping with this approach, he did not want officers to be spending budget just to ensure that it was spent by the artificial deadline of 31 March. He also said that Managers had identified £5.5m of projects and schemes that would not complete before the year-end cut off and these would be reviewed as a part of the final accounts report to Cabinet.
He considered that the success of the Olympic cycle races staged in Surrey last summer was due to the detailed planning that went into this event, but even with all that planning, the event may have not all gone to plan which was why £1m had been set aside to cover any additional expenditure. As this was not used, it was proposed to use this over the next few months as a response to the damage this severe winter has caused to Surrey’s roads.
This managed approach to our finances had led to a forecast where all but £2.3m of this year’s revenue budget would be used, which was 99.9% and was a tremendous achievement when there were so many pressures on services.
Capital – The council’s capital programme not only improved and maintained the Council’s service delivery, but provided a welcome boost to the local economy in these times. It is therefore important that the aims of the capital budget were achieved, and where some schemes are delayed, others were brought forward. This had happened and to the end of January, the Council had spent £140m and were well on track to spend the remaining £10m in the final two months of the year. The Woking town centre project was cited as an example of supporting the local economy and working with our partners.
Other Cabinet Members made the following points:
· The huge savings made in the previous two years, particularly in Adult Social Care and Children’s Services. · Some concern that future savings targets may not be achieved as demand continues to increase, thereby putting pressures on service budgets. · Investment was critical to look at new ways of working. · School Improvement Plans needed to be in place for those schools not ‘good’ or ‘outstanding’. · The excellent partnership working last summer during the Olympics. · All members were urged to spend their Member Allocations before the end of the financial year and before the commencement of purdah. This deadline also applied to the Community Pride Fund. · Endorsement of the Environment and Infrastructure Directorate – in particular investment in the roads for the Olympic Cycle race and managing the bus contracts and the concessionary bus pass scheme. · The carbon reduction targets had been achieved. · Management ... view the full minutes text for item 32/13 |
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Support for Economic Growth
Additional documents: Decision:
RESOLVED:
1. That the approach to support economic growth, including further exploration of the specific delivery mechanisms detailed, as outlined in paragraphs 12 and 13 of the submitted report be endorsed. 2. That it be agreed to work towards the development of potential deals with Government, in partnership with district and borough councils that wish to take part, with a view to securing greater financial and other powers and freedoms and investment in the county to support growth.
Reason for Decisions
The approach will assist the council in achieving the One County, One Team Corporate Strategy 2012-17 (as endorsed by Cabinet on 31 January 2012 and by full Council on 7 February 2012), which includes a specific priority to make Surrey’s economy strong and competitive. It would support the council in its efforts to secure investment in Surrey, which would, in turn, help maintain the quality of life in the county.
Delivery of the proposed mechanisms will bring benefits to Surrey residents and businesses in terms of improved employment opportunities and funding both for economic infrastructure and public services. It should also enhance the county council’s reputation with the business community.
[The decisions on this item can be called in by the Environment and Transport Select Committee]
Minutes: In the absence of the Deputy Leader, the Cabinet Member for Change and Efficiency introduced the report. She said that the report identified economic growth as a key priority for the county council, both to secure an increase in the size and value of the economy and to generate employment.
The report was not a list of all the activity for the support of economic growth within the county and did not seek to provide an answer for every economically related issue. This report should be seen as a statement of intent rather than as an economic strategy or action plan. Applying the One Team ethos, it recognised the key leadership role of the county council working with district and borough councils, businesses and other public sector partners across Surrey to push forward economic growth.
She highlighted the specific initiatives that the council had already undertaken: (i) targeting 60% of council spend with local SMEs, (ii) support for apprenticeships, (iii) high speed Broadband, (iv) major programme of road schemes, (iv) more meaningful engagement with businesses, (iv) support for Surrey Connects, (v) working with Enterprise M3 and Coast to Capital LEPs.
The Cabinet Member for Transport and Environment said that this report provided examples of the kind of activity that the Council supported and would give residents and businesses a clear sense of its ambitions for further growth. The Council hoped to work with Government Agencies to share premises and make better use of public sector land and property.
Cabinet considered that the report demonstrated the leadership role of the County Council and hoped that both by securing a collective agreement with partners in Surrey about the way forward and through discussions with Government about additional investment, the effectiveness of the Council’s activities could be greatly increased.
Members thanked the Economy Team Manager, Environment and Infrastructure and the Senior Policy Manager, Chief Executives for an excellent report.
RESOLVED:
1. That the approach to support economic growth, including further exploration of the specific delivery mechanisms detailed, as outlined in paragraphs 12 and 13 of the submitted report be endorsed. 2. That it be agreed to work towards the development of potential deals with Government, in partnership with district and borough councils that wish to take part, with a view to securing greater financial and other powers and freedoms and investment in the county to support growth.
Reason for Decisions
The approach will assist the council in achieving the One County, One Team Corporate Strategy 2012-17 (as endorsed by Cabinet on 31 January 2012 and by full Council on 7 February 2012), which includes a specific priority to make Surrey’s economy strong and competitive. It would support the council in its efforts to secure investment in Surrey, which would, in turn, help maintain the quality of life in the county.
Delivery of the proposed mechanisms will bring benefits to Surrey residents and businesses in terms of improved employment opportunities and funding both for economic infrastructure and public services. It should also ... view the full minutes text for item 33/13 |
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Provision of the Selection and Supply of Library Stock
Additional documents: Decision:
RESOLVED:
1. That the background information set out in the submitted report be noted.
2. That the award of contracts be agreed following consideration of the procurement process set out in the Part 2 Annex (agenda item 12).
Reasons for Decisions
The existing contracts will expire on 31 March 2013. A full tender process, in compliance with the requirement of EU Procurement Regulations and Procurement Standing Orders has been completed, and the recommendations arising out of the above process provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and /or the Communities Select Committee]
Minutes:
The Cabinet Member for Community Services and the 2012 Games introduced the report and informed Members that the Library Service had worked closely with Procurement colleagues to secure the contracts for the provision and selection of library stock. She highlighted the consultation process that had taken place and also referred to the Equalities Impact Assessment (EIA) which had been attached to the report together with an update on the actions taken since the EIA had been completed. Finally, she said that the County Council had not closed any libraries and had in addition, also opened a micro-library, with plans for more micro-libraries.
The Cabinet Member for Change and Efficiency explained the reasons for going out to tender and said that the details of the contract were set out in the item 12, the confidential annex to this report. She also confirmed that the performance of the contract would be monitored by performance indicators but that the management of the contract would be with the Library Service.
RESOLVED:
1. That the background information set out in the submitted report be noted.
2. That the award of contracts be agreed following consideration of the procurement process set out in the Part 2 Annex (agenda item 12).
Reasons for Decisions
The existing contracts will expire on 31 March 2013. A full tender process, in compliance with the requirement of EU Procurement Regulations and Procurement Standing Orders has been completed, and the recommendations arising out of the above process provide best value for money for the Council following a thorough evaluation process.
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Member and Officer Director Indemnities
Additional documents: Minutes: The Leader of the Council introduced this report, which was considered under Special Urgency Arrangements with the reason for urgency being stated as the need for clarity in current discussions regarding the joint venture with Woking Borough Council, and to assist consideration of other potential innovative arrangements. He said that it was about new ways of working, with the details in relation to indemnities for Members and officers set out in the Appendix to the report.
The Chairman of the Council Overview and Scrutiny Committee had agreed that this report could be taken as an urgent item.
RESOLVED:
That indemnities be provided to Members and officers, as set out in the Appendix to the submitted report and that the Chief Finance Officer be authorised to place any additional insurance cover needed to protect the Council from any claims made under the indemnities.
Reasons for Decisions
It is essential for effective governance that Members and officers have protection from personal liability in the course of their duties and are not deterred from participating in new business and service delivery vehicles.
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EXCLUSION OF THE PUBLIC
Additional documents: Minutes: RESOLVED:
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO - IN PRIVATE THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
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Provision of the selection and supply of Library stock
Decision: RESOLVED:
1. That a Contract be awarded to the supplier as set out in the recommendation of the submitted report, for the provision of adult stock, DVD, Blu ray and music on CD to commence on 1 April 2013.
2. That a Contract be awarded to the supplier as set out in the recommendation of the submitted report, for the provision of children’s stock to commence on 1 April 2013.
Reason for Decisions
The existing contracts will expire on 31 March 2013. A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and /or Communities Select Committee] Minutes: Attention was drawn to the suppliers and the evaluation of their tenders.
RESOLVED:
1. That a Contract be awarded to the supplier as set out in the recommendation of the submitted report, for the provision of adult stock, DVD, Blu ray and music on CD to commence on 1 April 2013.
2. That a Contract be awarded to the supplier as set out in the recommendation of the submitted report, for the provision of children’s stock to commence on 1 April 2013.
Reason for Decisions
The existing contracts will expire on 31 March 2013. A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process. |
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Schools Expansion and Maintenance Programme from September 2013
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Weydon Academy School, Farnham - two form entry expansion to meet Basic Need
Decision: RESOLVED:
1. That the business case for the project to expand Weydon Academy, up to a maximum cost as set out in the submitted report, be approved.
2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Change and Efficiency and the Cabinet Member for Assets and Regeneration Programmes, in consultation with the Leader of the Council be approved.
Reason for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Farnham area.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and / or the Education Select Committee]
Minutes: This report set out the detailed business case for the project discussed under item 6. The Cabinet considered the provision of a permanent two form entry increase at Weydon Academy (Secondary) to meet basic need requirements in the Farnham area, which would be a major development in Farnham. Local Members had been informed and very delighted with the project.
RESOLVED:
1. That the business case for the project to expand Weydon Academy, up to a maximum cost as set out in the submitted report, be approved.
2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Change and Efficiency and the Cabinet Member for Assets and Regeneration Programmes, in consultation with the Leader of the Council be approved.
Reason for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Farnham area.
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De Stafford Secondary School, Caterham - New Dining Hall and Kitchen Block
Decision:
RESOLVED:
1. That the business case for the project to replace the current kitchen and dining facilities with a new block, together with associated external works at De Stafford School Caterham at a maximum cost as set out in the submitted report, be approved.
2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Change and Efficiency and the Cabinet Member for Assets and Regeneration Programmes, in consultation with the Leader of the Council be approved.
Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide safe and fit for purpose accommodation and facilities for its pupils and to meet the needs of the population in the Caterham area.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and / or the Education Select Committee]
Minutes:
The Cabinet Member for Assets and Regeneration Programmes introduced the business case for approval of a new dining hall and kitchen block at De Stafford School, Caterham and confirmed that it should be completed by the end of the year.
The Leader of the Council confirmed his strong support for this investment.
RESOLVED:
1. That the business case for the project to replace the current kitchen and dining facilities with a new block, together with associated external works at De Stafford School Caterham at a maximum cost as set out in the submitted report, be approved.
2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Change and Efficiency and the Cabinet Member for Assets and Regeneration Programmes, in consultation with the Leader of the Council be approved.
Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide safe and fit for purpose accommodation and facilities for its pupils and to meet the needs of the population in the Caterham area.
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Property Transactions
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Surrey Arts Relocation
Decision: RESOLVED:
That the relocation of Surrey Arts to business space in Guildford, including acquiring the long leasehold interest(999 years) in the premises (which is equivalent to a Freehold purchase) and a contract to fit out the space to meet the service requirements at a total cost, as set out in the submitted report, be approved.
Reasons for Decision
To allow Surrey County Council (SCC) to fulfil its statutory duty to provide school places and to mitigate the risks to SCC from serious loss of business continuity which will impact on reputation, income and service delivery for Surrey Arts.
[The decision on this item can be called in by the Council Overview and Scrutiny Committee] Minutes:
The Cabinet Member for Assets and Regeneration Programmes commended the co-operation between services which had enabled this initiative of locating all Surrey Arts Support Services and the public facing wardrobe and instrument store/shop in one location, proposed as part of the Public Value Review of Cultural Services, to come to fruition.
Westfield School has a requirement to expand by one form of entry (7 classrooms) as part of the Basic Needs Programme due to growing population numbers and the relocation of Surrey Arts would allow this to happen.
RESOLVED:
That the relocation of Surrey Arts to business space in Guildford, including acquiring the long leasehold interest(999 years) in the premises (which is equivalent to a Freehold purchase) and a contract to fit out the space to meet the service requirements at a total cost, as set out in the submitted report, be approved.
Reasons for Decision
To allow Surrey County Council (SCC) to fulfil its statutory duty to provide school places and to mitigate the risks to SCC from serious loss of business continuity which will impact on reputation, income and service delivery for Surrey Arts.
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PUBLICITY FOR PART 2 ITEMS
Additional documents: Minutes: RESOLVED:
That non-exempt information relating to items considered in part 2 of the meeting may be made available to the press and the public, as appropriate. |