Agenda and decisions
PDF 232 KBVenue: Council Chamber, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey ,RH2 8EF
Contact: Huma Younis or Sarah Quinn Email: huma.younis@surreycc.gov.uk
Media
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Apologies for Absence
Additional documents: Decision: Apologies were received from Paul Deach. |
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Minutes of Previous Meeting: 25 June 2024
To agree the minutes of the last meeting as a correct record of the meeting. Additional documents: Decision: These were agreed as a correct record of the meeting.
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Declarations of Interest
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES:
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: |
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Procedural Matters
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The deadline for Member’s questions is 12pm four working days before the meeting (17 July 2024).
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Public Questions
The deadline for public questions is seven days before the meeting (16 July 2024).
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Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
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Representations received on reports to be considered in private
To consider any representations received in relation why part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public. Additional documents: |
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Reports from Select Committees, Task Groups and other Committees of the Council
To consider any reports from Select Committees, Task Groups and any other Committees of the Council.
Cabinet to consider the following reports:
A. DB&I Task Group Report B. Adults & Health Select Committee and Children, Families, Lifelong Learning And Culture Select Committee Report- Mindworks and the Neurodevelopmental Pathway.
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Decisions Taken Since the Last Cabinet Meeting
To note any delegated decisions taken by the Leader, Deputy Leader, Cabinet Members, Strategic Investment Board and Committees in Common Sub-Committee since the last meeting of the Cabinet. Additional documents: Decision: RESOLVED:
That the decisions taken since the last Cabinet meeting be noted.
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Cabinet Member of the Month
To receive an update from Mark Nuti, Cabinet Member for Health and Wellbeing, and Public Health. Additional documents: Decision: RESOLVED:
That the Cabinet Member of the Month report is noted.
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CUSTOMER TRANSFORMATION
This report sets out the ambition and business case for the transformation of customer experiences and outcomes, to support the Council’s guiding mission principle of ‘No one left behind’ and customer service goals. Contributing to reducing health inequalities, the programme will enable the needs of Surrey County Council’s residents and wider customers to be better met, with a focus on understanding and supporting those with the greatest need. (The decisions in this item can be called-in by the Resources and Performance Select Committee) Additional documents: Decision: RESOLVED:
1. That Cabinet approves the customer transformation ambition and approach, and the in principle £11.3m investment requirement over four years.
2. That Cabinet approves the use of financial revenue reserves of £3.5m (included in the £11.3m request) to support the 2024/25 activity. Further draw down of funding will be released in phases from 2025/26 onwards, following appropriate evidence of benefit realisation in the updated business case and approval of the Executive Director, Customer, Digital and Change in consultation with the Lead Cabinet Member.
3. That Cabinet approves the Dynamic Customer Operating model (D-COM) and its delivery as an essential countywide priority to ensure customer outcomes and experiences are improved.
4. That Cabinet notes the inter-relationships of the transformation programme with cultural and digital change, the data strategy, service specific improvements, Core Function Redesign and the Towns and Villages/Team Around the Community programmes.
5. That Cabinet delegates authority to the Executive Director, Customer, Digital and Change, in consultation with the Lead Cabinet Member to refine the Dynamic Operating Model as it evolves over time, responding to changing needs.
Reasons for Decisions:
The Council is determined to improve the customer experience in line with our mission and organisational priorities. This will be achieved through the design and implementation of a new Customer Service Operating Model, supported by systems, processes and ways of working that will provide a seamless customer journey, build customer trust, confidence, and satisfaction; reduce cost and maximise efficiency and effectiveness.
(The decisions on this item can be called in by the Resources and Performance Select Committee)
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A NEW DRAFT VISION ZERO ROAD SAFETY STRATEGY AND 20 MPH SPEED LIMIT POLICY
This report presents an updated version of the Surrey RoadSafe Vision Zero Road Safety Strategy and 20 mph speed limit policy for Cabinet approval.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee) Additional documents: Decision: RESOLVED:
1. That Cabinet approves the Vision Zero Road Safety Strategy that has been amended following feedback from public consultation, and with reference to updated guidance from central government as part of their “Plan for Drivers”.
2. That Cabinet approves the County Council’s more flexible approach to implementing new 20 mph Speed Limits. Reasons for Decisions:
A new Surrey RoadSafe Partnership Vision Zero Road Safety Strategy, incorporating a new 20mph policy, based on best practice is crucial to reducing road death and injury throughout Surrey. (The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
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THE WINSTON CHURCHILL SCHOOL- REPLACEMENT CURTAIN WALLING & FIRE STOPPING WORKS
Cabinet is asked to approve capital expenditure to undertake the replacement of the existing non-fire rated infill panels with a fire rated curtain walling system and provide fire stopping to the 4-storey block and 2-storey main building to provide a safe building environment at The Winston Churchill School, Hermitage Road, Woking, Surrey, GU21 8TL.
(The decisions in this item can be called-in by the Resources and Performance Select Committee)
N.B There is a Part 2 report at Item 15. Additional documents: Decision: RESOLVED:
1. That Cabinet approves capital funding allocated within the School Capital Maintenance Budget for the Capital Maintenance Programme 2024/25 to provide a safe building which currently has no fire breaks between the floors and which the Fire Officer has requested to ensure no enforcement notice is issued deeming the buildings to be unsafe for occupation at The Winston Churchill School. The capital funding required to develop the new facilities is commercially sensitive at this time and is set out in the Part 2 report.
2. That Cabinet approves procurement of appropriate supply chain partners to deliver the design, build and installation of the new structures in accordance with the Council’s Procurement and Contract Standing Orders.
3. That Cabinet agrees to delegate to the Executive Director for Environment, Infrastructure and Growth in consultation with the Director of Land and Property to award such contracts, up to +/-10% of the budgetary tolerance level and any other legal documentation required to facilitate the approvals within this report.
4. That Cabinet authorises Legal Services to seal any awarded contracts where required.
Reasons for Decisions:
The recommendations in this report:
(The decisions on this item can be called in by the Resources and Performance Select Committee)
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CONSORT HOUSE, REDHILL
Consort House, Redhill is a former administrative office of Surrey County Council which was vacated on the relocation of services to Woodhatch Place, Reigate. Following an extended period of marketing since September 2022, no acceptable commercial proposals for a freehold sale have been received. Cabinet is asked to approve a letting of the whole building that will support its retention as an investment holding, pending future decisions on the asset by Strategic Investment Board. (The decisions in this item can be called-in by the Resources and Performance Select Committee)
N.B There is a Part 2 report at Item 16.
Additional documents: Decision: RESOLVED:
1. That Cabinet approves the details of the letting of Consort House as outlined in the Part 2 report. 2. That Cabinet delegates authority to the S151 Officer in consultation with the Director of Land and Property to conclude best value terms and complete all associated legal documentation. 3. That Cabinet notes the Financial and Value for Money implications recorded in this Part 2 report. 4. That Cabinet formally declares the asset surplus to operational service requirements, and upon completion of the letting, to hold the asset for Investment purposes pending any future Cabinet or Strategic Investment Board decisions on its future. Reasons for Decisions:
A letting of the entire building now provides an opportunity for the Council to not only mitigate its void holding costs, but to secure a long-term rental income stream enabling the asset to be held as an investment property, pending any future decisions of the Council. The proposed tenant is a significant provider of services supporting Surrey communities. Consort House has remained largely vacant since late 2022, other than the current temporary occupation by library services for storage and a short term click and collect service. The Council has incurred void holding costs on the building and has a rental liability for some related car parking. Marketing of the building, on either a freehold or leasehold basis, has been pursued against the background of a very depressed office market over the past 2 years. There have been no recent commercial proposals received for the freehold interest that would be recommended to Cabinet. (The decisions in this item can be called- in by the Resources and Performance Select Committee)
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CHILDREN'S COMMUNITY HEALTH SERVICES RECOMMISSIONING PROGRAMME
This report provides detail on the procurement phase of the Children’s Community Health Services Recommissioning Programme. The procurement phase has now been completed and a decision needs to be made on contract award. If approval is given for contract award (subject to successful contract negotiations), then the Programme will move into the mobilisation phase so that the new service model for children’s community health services can be delivered from 1st April 2025. (The decisions on this item can be called-in by the Children, Families, Lifelong Learning & Culture Select Committee)
N.B There is a Part 2 report at Item 17.
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2024/25 MONTH 2 (MAY) FINANCIAL REPORT
This report provides details of the Council’s 2024/25 financial position, for revenue and capital budgets, as at 31st May 2024 (M2) and the expected outlook for the remainder of the financial year. (The decisions in this item can be called-in by the Resources and Performance Select Committee) Additional documents: Decision: RESOLVED:
1. That Cabinet notes the Council’s forecast revenue budget and capital budget positions for the year.
2. That Cabinet notes the additional grant funding secured by Public Health and Communities & Prevention services in the Adults, Wellbeing & Health Partnerships Directorate as set out in paragraphs 6, which will be allocated to the AWHP Directorate to spend in line with the grant conditions.
3. That Cabinet approves the re-phased capital budget of £313.4m for 2024/25.
Reasons for Decisions: This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for information and for approval of any necessary actions.
(The decisions on this item can be called in by the Resources and Performance Select Committee)
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EXCLUSION OF THE PUBLIC
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: |
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THE WINSTON CHURCHILL SCHOOL- REPLACEMENT CURTAIN WALLING & FIRE STOPPING WORKS
Cabinet is asked to approve capital expenditure to undertake the replacement of the existing non-fire rated infill panels with a fire rated curtain walling system and provide fire stopping to the 4-storey block and 2-storey main building to provide a safe building environment at The Winston Churchill School, Hermitage Road, Woking, Surrey, GU21 8TL.
(The decisions in this item can be called-in by the Resources and Performance Select Committee) Additional documents: Decision: RESOLVED:
1. That Cabinet approves capital funding of [E-11-24]allocated within the School Capital Maintenance Budget for the Capital Maintenance Programme 2024/25 to provide a safe building which currently has no fire breaks between the floors and which the Fire Officer has requested to ensure no enforcement notice is issued deeming the buildings to be unsafe for occupation at The Winston Churchill School.
Reasons for Decisions:
The recommendations in this report:
(The decisions on this item can be called in by the Resources and Performance Select Committee)
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CONSORT HOUSE, REDHILL
Consort House, Redhill is a former administrative office of Surrey County Council which was vacated on the relocation of services to Woodhatch Place, Reigate. Following an extended period of marketing since September 2022, no acceptable commercial proposals for a freehold sale have been received. Cabinet is asked to approve a letting of the whole building that will support its retention as an investment holding, pending future decisions on the asset by Strategic Investment Board. (The decisions in this item can be called-in by the Resources and Performance Select Committee)
Additional documents: Decision: RESOLVED:
1. Approves the details of the letting of the building to [E-12-24] as outlined in this Part 2 report. 2. Delegates authority to the S151 Officer in consultation with the Director of Land and Property to conclude best value terms and complete all associated legal documentation. 3. Notes the Financial implications recorded in this report. 4. Formally declares the asset surplus to operational service requirements, and upon completion of the letting, to hold the asset for Investment purposes pending any future Cabinet or Strategic Investment Board decisions on its future. Reasons for Decisions:
A letting of the entire building now provides an opportunity for the Council to not only mitigate its void holding costs, but to secure a long-term rental income stream enabling the asset to be held as an investment property, pending any future decisions of the Council. The proposed tenant is a significant provider of services supporting Surrey communities. Consort House has remained largely vacant since late 2022, other than the current temporary occupation by library services for storage and a short term click and collect service. The Council has incurred void holding costs on the building and has a rental liability for some related car parking. Marketing of the building, on either a freehold or leasehold basis, has been pursued against the background of a very depressed office market over the past 2 years. There have been no recent commercial proposals received for the freehold interest that would be recommended to Cabinet. (The decisions on this item can be called in by the Resources and Performance Select Committee)
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CHILDREN'S COMMUNITY HEALTH SERVICES RECOMMISSIONING PROGRAMME
This report provides detail on the procurement phase of the Children’s Community Health Services Recommissioning Programme. The procurement phase has now been completed and a decision needs to be made on contract award. If approval is given for contract award (subject to successful contract negotiations), then the Programme will move into the mobilisation phase so that the new service model for children’s community health services can be delivered from 1st April 2025. (The decisions on this item can be called-in by the Children, Families, Lifelong Learning & Culture Select Committee)
Additional documents: Decision: RESOLVED:
1. That Cabinet ratify the completion and outcome of the procurement process (Procurement Report attached as Appendix 1). 2. See Exempt Minute E-13-24 3. See Exempt Minute E-13-24 4. See Exempt Minute E-13-24 5. That Cabinet delegate authority to the Executive Director of Children, Families & Lifelong Learning in consultation with the Leader and the Lead Member for Children, Families and Lifelong Learning to enter into the contract following the detailed contract discussions. Reasons for Decisions:
See Exempt Minute E-13-24 (The decisions on this item can be called-in by the Children, Families, Lifelong Learning & Culture Select Committee)
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PUBLICITY FOR PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: |