Agenda, decisions and minutes

Cabinet
Tuesday, 28 November 2017 2.00 pm

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Vicky Hibbert or Angela Guest  020 8541 9938 Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

188/17

Apologies for Absence

189/17

Minutes of Previous Meeting:

190/17

Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were no declarations of interest.

191/17

Procedural Matters

191/171

Members' Questions pdf icon PDF 313 KB

    (i)    The deadline for Member’s questions is 12pm four working days before the meeting (22 November 2017).

     

    Additional documents:

    Decision:

    There were four questions received from Members.  The questions and responses are attached as Appendix 1.

    Minutes:

    There were four questions received from Members.  The questions and responses are attached as Appendix 1.

     

    Q4. Mr Essex asked how many full-time equivalent staff had been recruited as a result of the advertising campaign.  The Cabinet Member for Children responded that a significant number of newly qualified social workers were from the academy and that they made up a significant proportion of new recruits.  The figures would be sent to Mr Essex.

192/17

Public Questions pdf icon PDF 255 KB

    The deadline for public questions is seven days before the meeting (21 November 2017).

     

    Additional documents:

    Decision:

    There were three questions received from the public.  The questions and responses are attached as Appendix 2.

    Minutes:

    There were three questions received from the public.  The questions and responses are attached as Appendix 2.

     

    Mr Beaman stated that he had asked the question in his role as Chair of the South West Surrey Disabled Alliance Network and that he would be submitting further questions to the Cabinet Member for Health.

     

    Ms Collings sought clarification on the responses she had received to her questions.  The Cabinet Member for Education explained that the task group would be made up of Members and that Family Voice and others would be invited to give evidence to the task group.  Ms Collings requested that a reference group of service users also be set up.  The Leader responded that he would look into this and write to Ms Collings.

193/17

Petitions pdf icon PDF 120 KB

    The deadline for petitions was 14 days before the meeting, and one petition of 2019 signatures has been received. The petition states:

     

    “We the undersigned value the unique service provided by Surrey’s Performing Arts Library and call upon Surrey County Council to retain the service, with staff, on one site and in its current format for the benefit of all Surrey residents”.

     

    A response will be presented at the meeting.

     

    Additional documents:

    Decision:

    One petition had been received on the following matter:

     

    • ‘Surrey Performing Arts Library’ (2019 signatures received)

     

    The response to the petition can be found at Appendix 3.

     

     

    Minutes:

    One petition had been received on the following matter:

     

    • ‘Surrey Performing Arts Library’ (2019 signatures received)

     

    The response to the petition can be found at Appendix 3.

     

    Mr Ges Ray, Chairman of Leith Hill Music Festival, presented the petition and expressed concern about the dispersal and storage of the library collections.  He requested that the council find a viable commercial model and to ensure a future for the library.  The Cabinet Member for Communities thanked Mr Ray for his passion and explained that the council were united in their fondness for the library and was confident that a constructive and suitable solution could be found.  Any potential solutions would be scrutinised by the Communities Select Committee in 2018.

     

     

194/17

Representations received on reports to be considered in private

195/17

Reports from Scrutiny Boards, Task Groups, Local Committees and other Committees of the Council pdf icon PDF 70 KB

196/17

New Send Travel Assistance Policy for Children and Young People with an Education, Health and Care Plan or Statement of Special Educational Needs, 0-25 years pdf icon PDF 311 KB

    Following extensive consultation with families, Surrey County Council (SCC) is introducing a new Travel Assistance Policy for children and young people with special educational needs and disabilities (SEND), designed to better support them to get to school, college or placement through a broader, more flexible range of assistance options.  The Council’s existing policy provides limited flexibility to work with families to explore alternative arrangements that might better meet children and young people’s needs, contributing to costs rising to almost £27m in 2016/17.

     

    Building on the Council’s decision to commission independent travel training for children and young people with SEND in October 2017, the new Travel Assistance Policy recognises that whilst some children and young people will continue to require door-to-door transport, many others could benefit from other, more sustainable options that enable them to travel successfully with their peers, family members, or independently, where appropriate, increasing their confidence and better preparing them for adulthood and independence.

     

    [The decisions on this item may be called in by the Children & Education Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    1. That the new ‘Travel Assistance Policy for Children and Young People with an Education Health and Care Plan (EHCP) or Statement of Special Educational Needs (SSEN), 0-25 years’ be approved.
    2. That authority be delegated to the Cabinet Member for Education, in consultation with the Assistant Director Schools and Learning, to approve future changes to this policy as required.

     

    3.    That the set-up of a Task Group made up of the relevant Members and officers to monitor the progress and outcomes of this policy be approved.

     

    Reason for Decisions

     

    This policy is required for the Council to meet its statutory duties for travel assistance to support eligible children and young people with an EHCP/SSEN to access education and training.  It also responds to the need for a more flexible and sustainable approach to SEND transport in Surrey, for the reasons outlined in this report.

     

    [The decisions on this item may be called in by the Children and Education Select Committee]

    Minutes:

    The Cabinet Member for Education introduced this report which explained how following extensive consultation with families, Surrey County Council (SCC) was introducing a new Travel Assistance Policy for children and young people with special educational needs and disabilities (SEND).  The new Policy was designed to improve support to get them to school, college or placement through a broader, more flexible range of assistance options.  The Council’s existing policy provided limited flexibility to work with families to explore alternative arrangements that might better meet children and young people’s needs, contributing to costs rising to almost £27m in 2016/17.  Families were supportive of the new proposals.

     

    Building on the Council’s decision to commission independent travel training for children and young people with SEND in October 2017, the new Travel Assistance Policy recognised that whilst some children and young people would continue to require door-to-door transport, many others could benefit from other, more sustainable options that enabled them to travel successfully with their peers, family members, or independently, where appropriate, increasing their confidence and better preparing them for adulthood and independence.  A task group was to be set up to monitor the progress.

     

    Mr Chris Botten stated that he was proud that Cabinet had chosen not to do the statutory minimum.  He was also supportive of the proposals in that it was in the child’s best interest to gain independence into adulthood.  However, he stressed that children with complex needs needed to be supported in preparing for implementation of the new policy.  He requested that a pilot be arranged to model a case where the child had complex needs.  He also raised concern about the £50 charge to clean a vehicle if the child was sick.  Also, when expanding schools Cabinet should consider provision of specialist placements and capacity building in order to provide SEND placements closer to home.  Mr Botten offered to be part of the task group.

     

    The Leader responded that he agreed with Mr Botten’s comments and that the new Chief Executive would be looking at provision closer to home.  He also accepted Mr Botten’s offer to be part of the task group.

     

    Other Members made the following comments:

    ·         That this new policy would bring a change in culture and leadership.

    ·         The current model was inflexible and the new policy would help children grow up with more independence into adulthood.

    ·         That the Equality Impact Assessment needed more detail on how the changes were to be communicated.

    ·         School providing services were not praised enough for their work and dedication.

     

    RESOLVED:

     

    1. That the new ‘Travel Assistance Policy for Children and Young People with an Education Health and Care Plan (EHCP) or Statement of Special Educational Needs (SSEN), 0-25 years’ be approved.
    2. That authority be delegated to the Cabinet Member for Education, in consultation with the Assistant Director Schools and Learning, to approve future changes to this policy as required.

     

    3.    That the set-up of a Task Group made up of the relevant Members and officers to monitor the progress and outcomes of  ...  view the full minutes text for item 196/17

197/17

Farnham Heath End Secondary School, Farnham pdf icon PDF 498 KB

    There has been a significant increase in the demand for school places in the Farnham area reflecting increases in birth rates in the area and the consequent increase in the Primary age population. The Council has supported increases in primary schools in the area, and this increase is now being experienced in the Secondary Sector.

     

    As a result the Cabinet is asked to approve the business case for the expansion of Farnham Heath End School from 190 places per year / 7 Forms of Entry (950 places) to 220 places per year / 8 Forms of Entry (1,100 places) to help meet the demand for additional secondary places in Farnham from September 2018.

     

    N.B. an annex containing exempt information is contained in Part 2 of the agenda – item 14

     

    [The decisions on this item may be called in by the Children & Education Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    That, subject to the agreement of the detailed financial information for the expansion set out in item 14 in Part 2 of this agenda, the Business Case is approved for the expansion of Farnham Heath End School, providing an additional 30 places per year (150 places in total).  

     

    Reason for Decision:

     

    The proposal supports the Authority’s statutory obligation to provide sufficient school places relative to demand.

     

    [The decisions on this item may be called in by the Children and Education Select Committee]

     

    Minutes:

    The Cabinet Member for Education explained the significant increase in the demand for school places in the Farnham area reflecting increases in birth rates in the area and the consequent increase in the Primary age population. The Council had supported increases in primary schools in the area, and this increase was now being experienced in the Secondary Sector.  She was confident that the expansion and the new Executive Head would give impetus to improvements for the future. 

     

    This report sought the approval of the business case for the expansion of Farnham Heath End School from 190 places per year / 7 Forms of Entry (950 places) to 220 places per year / 8 Forms of Entry (1,100 places) to help meet the demand for additional secondary places in Farnham from September 2018.

     

    RESOLVED:

     

    That, subject to the agreement of the detailed financial information for the expansion set out in item 14 in Part 2 of the agenda, the Business Case for the expansion of Farnham Heath End School, providing an additional 30 places per year (150 places in total) was approved.  

     

    Reason for Decision:

     

    The proposal supports the Authority’s statutory obligation to provide sufficient school places relative to demand.

     

    [The decisions on this item may be called in by the Children and Education Select Committee]

     

198/17

Chertsey High School, Runnymede pdf icon PDF 139 KB

    Chertsey High School is a new 4 form of entry (120 places per year 600 places in total) Secondary School opened as part of the Free School Programme. The Council has provided the site of the former Runnymede Centre for the new school, with the Department of Education (DFE) providing the capital build costs. The school has the potential to rise to 900 places over time in line with demographic need. The School opened in September 2017 for 120 year 7 pupils and is supporting the basic need school places programme in Runnymede through the provision of these additional school places.

     

    In order to establish the school the Council has undertaken detailed conversations with the current occupier of the sports ground at the site. To achieve joint use of the area for the new school and the existing community sports club the Council has proposed to joint fund with the DFE the installation of, and maintenance fund for an all-weather sports pitch. This paper provides the Business Case for the relevant contribution towards that facility for Community and School use.

     

    The provision and potential future expansion of the School is enabling Surrey County Council to meet the existing and forecast demand for secondary school places in Runnymede borough.

     

    N.B. an annex containing exempt information is contained in Part 2 of the agenda – item 15

     

    [The decisions on this item may be called in by the Children & Education Select Committee]

     

    Additional documents:

    Minutes:

    RESOLVED:

     

    That this report be deferred until 2018.

     

    Reason for Decision:

     

    To allow for further investigation of potential issues.

     

199/17

Finance and Budget Monitoring Report to 31 October 2017 pdf icon PDF 134 KB

    Surrey County Council takes a multiyear approach to its budget planning and monitoring, recognising the two are inextricably linked. This report presents the Council’s financial position as at 31 October 2017 (month seven).

     

    The annexes to this report give details of the council’s financial position.

     

    Additional documents:

    Decision:

    RESOLVED:

     

    That the following be noted

     

    1.    Forecast revenue budget outturn for 2017/18 is £18m overspend (Annex 1, paragraphs 1 and 8 to 41 of the submitted report). This includes:  £9m savings to be identified, £16m savings considered unachievable in 2017/18, £13m service demand pressures less £20m underspends, additional savings and income.

     

    2.    Significant risks to the revenue budget (Annex 1, paragraphs 42 to 47) could add £13m to the forecast overspend, including: £9m in Children, Schools & Families and £3m in Adult Social Care.

     

    3.    Forecast planned savings for 2017/18 total £79m against £95m agreed savings and £104m target (Annex 1, paragraph 50 of the submitted report).

     

    4.    All services continue to take all reasonable action to keep costs down and optimise income (e.g. minimising spending, managing vacancies wherever possible etc.).

     

    5.    The Section 151 Officer’s commentary and the Monitoring Officer’s Legal Implications commentary in paragraphs 16 to 19 of the report state that the council has a duty to ensure its expenditure does not exceed resources available and move towards a sustainable budget for future years.

     

    That the following be approved:

     

    6.    Transfer £0.9m revenue from the New Homes Bonus budget to the Strategic Transport group to enable major transport scheme development to continue (Annex 1, paragraph 48 of the submitted report).

     

    7.    Increase the SEND reform staffing budget by £0.6m and to increase the corresponding grant income budget by £0.6m (Annex 1, paragraph 49 of the submitted report).

     

    8.    Reprofile £0.9m of Surrey Fire & Rescue Service’s vehicle and equipment replacement programme capital budget from 2017/18 to 2018/19 (Annex 1, paragraph 66 of the submitted report).

     

    9.    Draw down £83,000 from amounts carried forward from 2016/17 by Schools & SEND for planned spend on school kitchen schemes in 2017/18 (Annex 1, paragraph 67 of the submitted report).

     

     

    Reason for Decisions:

     

    To comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.

     

    [The decisions on this item can be called in by the Overview and Budget Scrutiny Committee]

    Minutes:

    The Leader of the Council presented the budget monitoring report for the eighth month of the 2017/18 financial year, covering the period up to 31 October 2017.

     

    He explained that in February this council set its budget for 2017/18 in the face of significant rising demand pressures (particularly in social care); falling Government funding and continuing restraint on the ability to raise funds locally.  To balance 2017/18 budget the council had to make plans to deliver an unprecedented £104m of savings.  This significant challenge for the council came on top of already making over £450m savings since 2010.

     

    He also explained that within the £104m savings target, the council had agreed plans for £95m savings, with £9m savings to be identified.   After seven months of the financial year, services had already achieved £55m of savings with another £19m on track for delivery, and £5m facing potential barriers. At this stage, £16m savings were now thought to be unachievable in this year.

     

    The council’s 2017/18 budget included significant demand and cost pressures, mostly in social care. In the first seven months of the year, demand had increased above that forecast even a short time ago.   For example, in Children’s Services, demand continued to increase and was expected to add a £9m pressure by the end of the financial year.  Partially offsetting these pressures, there were forecast underspends elsewhere, including in Children Schools & Families, Adult Social Care, Orbis, Highways & Transport, Waste and Central Income & Expenditure.

     

    The combined impact of delivering lower savings than planned and demand rising faster than anticipated is a forecast year end overspend of £18m for 2017/18.   This is a £1m increase on last month’s forecast position.  Additional volatility-related risks that are outside the council’s control remain in some key budgets and the forecast year end position could potentially worsen. 

     

    He concluded that services had already taken action as part of the recovery plan to reduce costs by £4m.  However, he also stressed the need to continue to take all reasonable action to manage spending within available resources by keeping costs down, managing vacancies, optimising income and being aware of the current financial position before committing additional future expenditure.

     

    Cabinet Members spoke of the financial and demand pressures as well as work being undertaken in their portfolio areas.

     

    RESOLVED:

     

    That the following be noted

     

    1.    The forecast revenue budget outturn for 2017/18 is £18m overspend (Annex 1, paragraphs 1 and 8 to 41 of the submitted report). This included:  £9m savings to be identified, £16m savings considered unachievable in 2017/18, £13m service demand pressures less £20m underspends, additional savings and income.

     

    2.    That significant risks to the revenue budget (Annex 1, paragraphs 42 to 47) could add £13m to the forecast overspend, including: £9m in Children, Schools & Families and £3m in Adult Social Care.

     

    3.    The forecast planned savings for 2017/18 total £79m against £95m agreed savings and £104m target (Annex 1, paragraph 50 of the submitted report).

     

    4.    That all services continue to take all reasonable  ...  view the full minutes text for item 199/17

200/17

SAP Enterprise Resource Platform Maintenance and Support 2018-2020 pdf icon PDF 166 KB

    SAP Enterprise Resource Platform (ERP) is a critical software application that enables a number of essential management, payment and resource related tasks for Surrey County Council. 

     

    Two years ago, Surrey County Council (SCC) authorised a change to the Support and Maintenance services on its ERP that resulted in Surrey County Council buying from an independent supplier who provided a cost-effective delivery model that did not require access to SAP released product enhancements; this has meant that the software version in use has not been updated since that time.

     

    The consequence of working on older software has resulted in an increasing burden and growing risk on the Service teams who use the system, the Operational teams who manage it and on some other systems with which the ERP interacts.

     

    N.B. an annex containing exempt information is contained in Part 2 of the agenda – item 16.

     

    [The decisions on this item may be called in by the Corporate Services Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    That modifications to the original Supply and Maintenance contract with SAP for 3 years of Support and Maintenance from 1 January 2018 to 31 December 2020 and an immediate SAP refresh / re-instatement to update the software version in use be approved.

     

    Reasons for Decisions:

     

    It is now in the best interests of efficiency for Surrey County Council to update the software.  The Council is targeting higher levels of automation, productivity and wants to take greater advantage of its investment in ERP through its Orbis partnership by offering more services to other public bodies to generate revenue.

     

    There are many benefits available to Surrey Council from moving on to the latest software level as set out in section 5.

     

    [The decisions on this item may be called in by the Corporate Services Select Committee]

     

    Minutes:

    The Cabinet Member for Property and Business Services introduced the report and explained that SAP Enterprise Resource Platform (ERP) was a critical software application that enabled a number of essential management, payment and resource related tasks for Surrey County Council. 

     

    Two years ago, Surrey County Council (SCC) authorised a change to the Support and Maintenance services on its ERP that resulted in Surrey County Council buying from an independent supplier who provided a cost-effective delivery model that did not require access to SAP released product enhancements; this meant that the software version in use had not been updated since that time.

     

    The consequence of working on older software had resulted in an increasing burden and growing risk on the Service teams who use the system, the Operational teams who manage it and on some other systems with which the ERP interacts.

     

    RESOLVED:

     

    That modifications to the original Supply and Maintenance contract with SAP for 3 years of Support and Maintenance from 1 January 2018 to 31 December 2020 and an immediate SAP refresh / re-instatement to update the software version in use be approved.

     

    Reasons for Decisions:

     

    It is now in the best interests of efficiency for Surrey County Council to update the software.  The Council is targeting higher levels of automation, productivity and wants to take greater advantage of its investment in ERP through its Orbis partnership by offering more services to other public bodies to generate revenue.

     

    There are many benefits available to Surrey Council from moving on to the latest software level as set out in section 5.

     

    [The decisions on this item may be called in by the Corporate Services Select Committee]

     

201/17

Changes to Payments to District and Borough Councils for the Recycled Waste they collect pdf icon PDF 305 KB

    All authorities in Surrey are continuing to explore options for how further improvements can be made through joint working. Part of this is replacing the arrangement whereby each district and borough is individually responsible for procuring the disposal of its kerbside collected recyclable material with a new arrangement that benefits from economies of scale and can deal with market volatility better.

     

    In parallel to this, the current system of financial transfers for recycling from SCC to district and borough councils has become complex and unaffordable and no longer provides the incentive for better performance that it used to. For this reason it is proposed that a new system of financial transfers to district and borough councils for recycled waste is introduced from 2018/19 onwards.

     

    [The decisions on this item may be called in by the Environment & Infrastructure Select Committee]

     

     

    Additional documents:

    Decision:

    RESOLVED:

     

    That the proposals for changed financial arrangements for recycled waste with district and borough councils for 2018/19 to 2020/21, as outlined in the submitted report, be approved.

     

    Reasons for Decisions:

     

    The current system of financial transfers from SCC to district and borough councils has become unaffordable and no longer provides an incentive for further performance improvement.

     

    The principles of the new mechanism have been developed in consultation with district and borough councils. They have been designed to give a reasonable degree of budgetary certainty whilst incentivising waste reduction and improved recycling performance.

     

    The new financial mechanisms are projected to deliver a saving of £2 million for SCC in 2018/19, with a further £2 million split across the following two years.

     

    [The decisions on this item may be called in by the Environment and Infrastructure Select Committee]

     

    Minutes:

    The Cabinet Member presented the report the explained changes to the mechanisms for waste-related financial transfers from Surrey County Council (SCC) to Surrey district and borough councils, and changes to the levels of funding over the next three years. There were no proposed changes to the kerbside waste collection services provided to Surrey residents resulting from these plans.

     

    He explained that over the last few years, Surrey authorities had made significant progress in improving the delivery and performance of waste collection and disposal services. Surrey was now one of the best performers for waste management in the country, and all authorities in Surrey continued to explore options for how further improvements could be made through joint working. Part of this was to replace the arrangement whereby each district and borough was individually responsible for procurement of the disposal of its kerbside collected recyclable material with a new arrangement that benefitted from economies of scale and would deal with market volatility better.

     

    In parallel to this, the current system of financial transfers for recycling from SCC to district and borough councils had become complex and unaffordable and no longer provided the incentive for better performance that it used to. For this reason it was proposed that a new system of financial transfers to district and borough councils for recycled waste be introduced from 2018/19 onwards.

     

    The new system, which would replace all existing waste payments, aimed to allocate funding on a fair and equitable basis, whilst encouraging waste reduction, increasing recycling and reducing the cost of waste management to the taxpayer. Proposals for the new mechanism have been developed in close consultation with district and borough councils, and the Surrey Waste Partnership, and SCC was grateful to partners who had been involved in this work.

     

    The new financial arrangements should be viewed as an interim solution, which would be reviewed as the plans for delivering greater joint working progress towards a single co-owned waste management approach, as previously considered by Cabinet in May 2016 and December 2016. A step towards this approach had already been made by four Surrey waste collection authorities who had created a new organisation called Joint Waste Solutions to manage their waste services. Some SCC waste disposal authority functions had also recently been transferred to Joint Waste Solutions.

     

    The Cabinet Member concluded that there was significant scope for making further savings for the Surrey taxpayer by improving performance and changing the way in which waste was managed in Surrey. SCC remained committed to working with district and borough councils, via the Surrey Waste Partnership, to develop these new ways of working.

     

    Mr Jonathan Essex spoke to this item and asked what if the expected results given in the report were not fulfilled and what would be the negative impacts?  He also made the following comments:

    ·         The increase in the council’s share of the waste cost was not as a result of recycling credits but the increased landfill tax,

    ·         Credits could be used to reduce costs by increasing  ...  view the full minutes text for item 201/17

202/17

Leader / Deputy Leader / Cabinet Member Decisions/ Investment Board Taken Since the Last Cabinet Meeting pdf icon PDF 83 KB

    To note any delegated decisions taken by the Leader, Deputy Leader, Cabinet Members and Investment Board since the last meeting of the Cabinet.

    Additional documents:

    Decision:

    RESOLVED:

     

    To note the decisions taken by the Leader / Cabinet Members under delegated authority.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader / Cabinet Members under delegated authority.

    Minutes:

    RESOLVED:

     

    That the decisions taken by the Leader / Cabinet Members under delegated authority be noted.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader / Cabinet Members under delegated authority.

203/17

Vote of thanks

204/17

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

    Additional documents:

    Decision:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

205/17

Farnham Heath End Secondary School, Farnham

Decision:

RESOLVED:

 

1.    That the business case for the project to expand Farnham Heath End School by 150 additional places, at a total cost, as set out in the Part 2 report be approved.

 

2.    That the arrangements by which a variation of up to 10% of the total value may be agreed by the Deputy Chief Executive and Strategic Director for Children, Schools and Families in consultation with the Cabinet Member for Education, the Cabinet Member for Property and Business Services and the Leader of the Council.

 

3.    That the authority to approve the award of contracts for works be delegated to the Chief Property Officer in consultation with the Leader of the Council, Cabinet Member for Education, Head of Procurement and Section 151 Officer when a competitive tender is procured through the new Orbis Construction Framework. 

 

Reason for Decisions:

 

The proposal delivers and supports the Authority’s statutory obligation to provide necessary school places to meet the needs of the population in Waverley Borough. 

 

[The decisions on this item can be called by the Children and Education Select Committee]

Minutes:

The Cabinet Member for Education said that this report contained the confidential financial and value for money information relating to item 7.

 

RESOLVED:

 

1.    That the business case for the project to expand Farnham Heath End School by 150 additional places, at a total cost, as set out in the Part 2 report be approved.

 

2.    That the arrangements by which a variation of up to 10% of the total value may be agreed by the Deputy Chief Executive and Strategic Director for Children, Schools and Families in consultation with the Cabinet Member for Education, the Cabinet Member for Property and Business Services and the Leader of the Council.

 

3.    That the authority to approve the award of contracts for works be delegated to the Chief Property Officer in consultation with the Leader of the Council, Cabinet Member for Education, Head of Procurement and Section 151 Officer when a competitive tender is procured through the new Orbis Construction Framework. 

 

Reason for Decisions:

 

The proposal delivers and supports the Authority’s statutory obligation to provide necessary school places to meet the needs of the population in Waverley Borough. 

 

[The decisions on this item can be called by the Children and Education Select Committee]

206/17

Chertsey High School, Runnymede

Decision:

See Minute 198/17.

Minutes:

See Minute 198/17.

207/17

SAP Enterprise Resource Platform Maintenance and Support 2018-2020

    This is the Part 2 annex relating to item 10.

     

    Exempt: Not for publication under Paragraph 3

     

    Information relating to the financial or business affairs of any particular person (including the authority holding that information).

     

    [The decisions on this item may be called in by the Corporate Services Select Committee]

     

    Decision:

    RESOLVED:

     

    See Part 1 decision above.

     

    Reason for Decision:

     

    See Part 1 reasons above.

    Minutes:

    The Cabinet Member for Property and Business Services said that this report contained the confidential financial and value for money information relating to item 10.

     

    RESOLVED:

     

    See Minute 200/17 above.

     

    Reason for Decision:

     

    See Minute 200/17 above.

     

208/17

Special Urgency item - Town Centre Regeneration - November 2017 Update

Decision:

RESOLVED:

 

It was agreed that the Cabinet:

 

  1. Cabinet’s approval for Surrey County Council’s acquisition of a long leasehold interest as highlighted in the submitted report in accordance with the details outlined in that report be reaffirmed;

 

2.     Reaffirms its approval that Surrey County Council facilitates the regeneration by payments, as set out in the submitted report;

3.     Delegates approval to agree appropriate contractual and financial arrangements to the Chief Property Officer, in consultation with the Leader, Director of Finance and the Director of Legal & Democratic Services, following the completion of all necessary due diligence and upon exchange of agreements to lease with the key pre-committed tenants and the rental guarantee.

Reasons for decisions

 

The proposed acquisition of the leasehold supports economic prosperity, one of Surrey County Council’s corporate priorities.

 

[In accordance with Standing Order 56.1 (Special Urgency), the Chairman of the Overview and Budget Scrutiny Committee has agreed that the decisions on this item cannot be reasonably deferred so this item is not subject to call in]

 

Minutes:

In accordance with Standing Order 56.1 (Special Urgency), the Chairman of the Overview and Budget Scrutiny Committee had agreed that the decisions on this item could not reasonably be deferred and therefore was not subject to call in.

 

The report was exempt as it contained information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Following the October Cabinet approval to proceed with a long leasehold interest, the DCLG issued a consultation on its proposed changes to Investment & Minimum Revenue Provision guidance. Having considered advice from officers, Members debated whether the uncertainty introduced by this consultation impacted so unfavourably on the outcome they intended to achieve that they wished to revisit their previous decisions and agreed that it did not.

 

RESOLVED:

 

It was agreed that:

 

  1. Cabinet’s approval for Surrey County Council’s acquisition of a long leasehold interest as highlighted in the submitted report in accordance with the details outlined in that report be reaffirmed;

 

2.    Cabinet’s approval that Surrey County Council facilitates the regeneration by payments, as set out in the submitted report, was reaffirmed;

3.    That approval to agree appropriate contractual and financial arrangements be delegated to the Chief Property Officer, in consultation with the Leader, Director of Finance and the Director of Legal & Democratic Services, following the completion of all necessary due diligence and upon exchange of agreements to lease with the key pre-committed tenants and the rental guarantee.

Reasons for decisions

 

The proposed acquisition of the leasehold supports economic prosperity, one of Surrey County Council’s corporate priorities.

 

[In accordance with Standing Order 56.1 (Special Urgency), the Chairman of the Overview and Budget Scrutiny Committee has agreed that the decisions on this item cannot be reasonably deferred so this item is not subject to call in]

 

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PUBLICITY FOR PART 2 ITEMS