Venue: Council Chamber, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Joss Butler 020 8541 9702
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CHAIRMAN
1. To elect a Chairman for the Council Year 2019/20. 2. The Chairman to make the statutory declaration of acceptance of office.
Additional documents: Minutes: Under the motion of Ms Turner-Stewart, seconded by Mr Botten, it was unanimously:
RESOLVED:
That Mr Anthony Samuels be elected Chairman of the Council for the council year 2019/20.
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APOLOGIES FOR ABSENCE
The Chairman to report apologies for absence.
Additional documents: Minutes: Apologies for absence have been received from Mr Beckett, Mrs Bowes, Mr Brett-Warburton, Mr Carasco, Mr Ellwood, Mr Gardner, Mrs Goodwin, Miss Heath, Mrs Moseley, Mr Ramsdale and Mrs Young.
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To confirm the minutes of the meeting of the County Council on 19 March 2019.
(Note: the Minutes, including the appendices, will be laid on the table half an hour before the start of the meeting).
Additional documents: Minutes: The minutes of the meeting of the County Council held on 19 March 2019 were submitted, confirmed and signed. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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CHAIRMAN'S ANNOUNCEMENTS
Recent visits and events
Additional documents: Minutes: The Chairman:
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VICE-CHAIRMAN
1. To elect a Vice-Chairman for the Council Year 2019/20. 2. The Vice-Chairman to make the statutory declaration of acceptance of office.
Additional documents: Minutes: Upon the motion of Mrs Mary Lewis, seconded by Mr Will Forster, it was unanimously
RESOLVED:
That Mrs Helyn Clack be appointed Vice-Chairman of the Council for the council year 2019/20.
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The Leader to make a statement.
There will be an opportunity for Members to ask questions and/or make comments.
Additional documents: Minutes: The Leader made a detailed statement. A copy of the statement is attached as Appendix 1. A copy of the changes to the Cabinet Portfolios was tabled at the meeting and is attached as Appendix 2.
Members raised the following topics:
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ELECTION OF COUNTY COUNCILLOR
The Chief Executive formally to report the election of a new County Councillor: Nikki Barton for the Haslemere division at the by-election held on 2 May 2019.
Additional documents: Minutes: The Chairman adjourned the meeting at 10:50am due to disruption in the public gallery. The meeting was reconvened at 11:00am
The Chief Executive formally reported that Mrs Nikki Barton was duly elected as the new County Councillor for the Haslemere division following the by-election held on 2 May 2019.
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CHANGES TO THE COUNTY COUNCIL'S OVERVIEW AND SCRUTINY FUNCTION
To agree changes to the arrangements for the operation of overview and scrutiny at the County Council.
Additional documents: Minutes: The Leader of the Council introduced the report and highlighted that an opposition Member would hold a Vice-Chairmanship of each select committee and would support the Committee’s working groups. It was further stated that there was a need for a robust scrutiny structure in order to provide sufficient scrutiny of the Council’s services and transformation programmes.
Members made the following comments:
Mr John O’Reilly proposed a motion, seconded by Mr Saj Hussain, to change the title of the Place Select Committee to the Communities, Environment and Highways Select Committee. It was stated that the proposed title better reflected the work of the Committee and would allow for an increased understanding from a resident perspective. Two Members spoke on the amendment and made the following comments:
Mr Hussain, as seconder of the amendment, made the following comment:
The amendment was put to a vote with 51 Members voting for, 2 against and 8 abstentions. Therefore the amendment was carried.
RESOLVED
Subject to an amendment carried at the meeting, the revised structure for overview and scrutiny in the County Council be adopted.
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ANNUAL REVIEW OF POLITICAL PROPORTIONALITY
To formally review the proportional political allocation of places on committees and to adopt a scheme of proportionality for the Council year 2019/20.
Additional documents: Minutes: The annual review of the Scheme of Political Proportionality 2019/20 was introduced by the Leader of the Council.
RESOLVED (with no Member voting Against):
That the committee sizes and scheme of proportionality be adopted for 2019/20.
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AMENDMENTS TO THE COUNCIL'S CONSTITUTION
Surrey County Council has a Constitution which is agreed by Members and sets out how the Council operates, how decisions are made and the procedures to be followed to ensure that they are efficient, transparent and accountable to the residents of Surrey.
Council is asked to consider changes to the Constitution in relation to:
1. Updates to the Officer Scheme of Delegation
2. Amendments to the Executive Functions within the Scheme of Delegation
3. Amendment to Article 7
Additional documents: Minutes: The Leader of the Council introduced the report and provided a brief summary.
Members made the following comments:
· Members asked whether the Committee in Common Sub-Committee meetings would be held in public. The Leader of the Council confirmed that decisions made by the Sub-Committee would be held in public. · Members asked whether the Strategic Investment Board would be subject to scrutiny at a select committee. The Leader of the Council confirmed that the Board fell within the remit of the Performance and Resources Select Committee.
RESOLVED:
The County Council approved the changes to the Scheme of Delegation and the Articles as set out in the Annexes, and authorised the Director of Law and Governance to make the necessary amendments to the Council’s Constitution.
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APPOINTMENT OF COMMITTEES
To appoint Members of the various Committees of the Council for the Council Year 2019/20.
(Note: Proposals will be laid on the table at the meeting.) Additional documents: Minutes: The Leader of the Council introduced the report. Members noted that the title of the Resources and Performance Select Commtitee was incorrect in the report.
RESOLVED (with no Members voting against):
(1) To appoint Members to serve on the Committees of the Council for the Council year 2019/20 in accordance with the wishes of political groups.
(2) To authorise the Chief Executive to make changes to the membership of any of the Council’s Committees as necessary during the Council year in accordance with the wishes of political groups.
(3) To appoint the County Councillors representing divisions in the Woking borough area to serve on the Woking Joint Committee for the Council year 2019/20.
(4) To appoint the County Councillors representing divisions in the Spelthorne borough area to serve on the Spelthorne Joint Committee for the Council year 2019/20.
(5) To appoint the County Councillors representing divisions in the Runnymede borough area to serve on the Runnymede Joint Committee for the Council year 2019/20.
(6) To appoint the County Councillors representing divisions in the Guildford borough area to serve on the Guildford Joint Committee for the Council year 2019/20.
(7) To appoint the remaining County Councillors for each district/borough area to serve on the appropriate Local Committee for the Council year 2019/20, and to authorise the Chief Executive to appoint an equal number of district/borough councillors to the Local Committees following nominations by the district and borough councils, which they should be requested to make politically proportional to their Membership.
(8) To appoint the Council’s representative to the Surrey Police and Crime Panel for the Council year 2019/20.
(9) To appoint four Members (one of whom must be a Cabinet Member and the others County Councillors representing divisions that include the Basingstoke Canal) to the Basingstoke Canal Joint Management Committee.
(10) To appoint up to two Members to the Buckinghamshire County Council and Surrey County Council Joint Trading Standards ServiceCommittee, one of whom must be a Cabinet Member; the other in an advisory non-voting role.
(11) To note the Leader’s appointments to the Council’s Executive Committees as outlined above.
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ELECTION OF COMMITTEE CHAIRMAN AND VICE-CHAIRMAN
To elect Chairmen and Vice-Chairmen of Committees for the Council year 2019/20.
(Note: Proposals will be laid on the table at the meeting.)
Additional documents: Minutes: The proposals for the appointment of Committee Chairman and Vice-Chairmen were emailed to Members and tabled at the meeting. It is attached as Appendix 3 to these minutes.
The appointment to the role of Chairmanship of the Epsom and Ewell Local Committee was subject to a contested election, with 48 Members voting for Tina Mountain and 14 for John Becket.
RESOLVED:
That the Members listed below are duly elected as Chairmen and Vice-Chairmen respectively of the Committees as shown for 2019/20.
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MEMBERS' QUESTION TIME
The Leader of the Council or the appropriate Member of the Cabinet or the Chairman of a Committee to answer any questions on any matter relating to the powers and duties of the County Council, or which affects the county.
(Note: Notice of questions in respect of the above item on the agenda must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Wednesday 15 May 2019).
There will be an opportunity for Members to ask questions.
Additional documents: Minutes: Notice of four questions had been received. The questions and replies were published in a supplementary agenda on 20 May 2019.
A number of supplementary questions were asked and a summary of the main points is set out below:
(Q1) Mr Eber Kington asked the Cabinet Member for Highways to confirm whether highways funding was based on road used and whether he would agree to introduce it as criteria for local highways funding in the future. The Cabinet Member stated that it would not be appropriate to monitor and assess until after a full year had passed. It was further stated that each local council had received core funding for highways.
(Q2) Mr Robert Evans asked the Cabinet Member for Highways whether he would visit his electoral division to see the state of local pavements in order to better understand the challenges residents face when using them.
Mr Essex asked if the Cabinet Member would agree that the review should not only assess the process but also the funding allocation.
The Cabinet Member confirmed that he was happy to visit any Member’s division to better understand local issues. The Cabinet Member further confirmed that there were currently 13 reconstruction schemes on pavements which equalled 6.5 kilometres. In response to the second question, the Cabinet Member highlighted that Members were able to use their Members’ Allocation to address issues with pavements up to 10 to 15 metres.
(Q3) Mr Chris Botten asked the Cabinet Member for Adults and Public Health whether they would consider publishing a delegated action list to outline details of decisions taken by offices and information on how the decisions could be challenged.
The Cabinet Member confirmed that a document which outlined key decisions delegated to officers was currently published. The Cabinet Member stated that she would arrange for Democratic Services to circulate an email notification to Members upon the publication of key delegated decisions..
(Q4) Mr Robert Evans highlighted to the Cabinet Member for Environment and Waste that children were particularly affected by fine matter and asked whether the Cabinet Member would continue to have the highest possible standards for air quality.
The Cabinet Member confirmed that funding had been secured to educate children in Surrey schools on air quality. The Cabinet Member further confirmed that an anti-idling campaign would be held in five schools on 20 July 2019. Members further noted that the Schools Air Quality Programme would be presented to the Health and Wellbeing Board in September 2019 rather than December 2019.
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STATEMENTS BY MEMBERS
Any Member may make a statement at the meeting on a local issue of current or future concern.
(Note: Notice of statements must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Monday 20 May 2019).
Additional documents: Minutes: Mrs Tina Mountain made a statement concerning a recent house fire in Stoneleigh where she commended the work of the Fire Service. |
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DELIVERING THE COMMUNITY VISION FOR SURREY IN 2030: WORKING WITH PARTNERS AND RESIDENTS
To consider the report on Delivering the Community Vision for Surrey in 2030: Working with Partners and Residents.
Additional documents: Minutes: The Leader of the Council introduced the report and provided a brief summary.
Members made the following comments:
RESOLVED:
Council endorsed and approved the Partnership Commitment and supported its promotion across the county.
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APPOINTMENT OF SECTION 151 OFFICER
To approve the appointment of the Section 151 Officer. Additional documents: Minutes: The Leader of the Council introduced the report.
RESOLVED:
The County Council agreed to appoint Leigh Whitehouse as Executive Director of Resources and Section 151 Officer of Surrey County Council.
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REPORT OF THE CABINET
To receive the report of the meetings of the Cabinet held on 26 March 2019 and 30 April 2019; to agree one recommendation in respect of:
a. Revised Procurement & Contract Standing Orders
and to note items for information / discussion:
b. Asset and Place Strategy
c. Moving Closer to Residents
d. Local Government Ombudsman Report Additional documents: Minutes: The Leader presented the report of the Cabinet meetings held on 26 March 2019 and 30 April 2019.
RECOMMENDATIONS ON POLICY FRAMEWORK DOCUMENTS
A. Revision Of Procurement and Contract Standing Orders
REPORT FOR INFORMATION / DISCUSSION
B. Asset And Place Strategy
C. Moving Closer To Resident
D. Local Government Ombudsman
E. Quarterly Report On Decisions Taken Under Special Urgency Arrangements: 1 February – 7 May 2019
RESOLVED:
That the report of the meetings of the Cabinet held on 26 March 2019 and 30 April 2019 be adopted. |
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MINUTES OF CABINET MEETINGS
Any matters within the minutes of the Cabinet’s meetings, and not otherwise brought to the Council’s attention in the Cabinet’s report, may be the subject of questions and statements by Members upon notice being given to Democratic Services by 12 noon on 20 May 2019.
Additional documents: Minutes: No notification had been received by the deadline from Members wishing to raise a question or make a statement on any matters in the minutes. |