Agenda

Council - Tuesday, 13 October 2020 10.00 am

Venue: REMOTE

Contact: Amelia Christopher  020 8213 2838

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE

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    The Chairman to report apologies for absence.

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2.

MINUTES pdf icon PDF 364 KB

3.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

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4.

CHAIRMAN'S ANNOUNCEMENTS pdf icon PDF 94 KB

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    Welcome everyone to today’s Council Meeting – I hope you and your loved ones are all safe and well. 

     

    John Pincham

     

    It is with great sadness that, since we last met, we said goodbye to former County Councillor John Pincham, who passed away in his home in August, aged 88.

     

    John was a County Councillor from 1993-2005 and I had the pleasure of running against him for election in Cobham & Oxshott in 1993. He was a lovely man, a real character, and his passing is a great loss to many.

     

    I am sure that Members will join me in expressing our sadness at this news and passing on our sincere condolences to John’s family.

     

    Black History Month

     

    October is Black History Month and I had the honour of launching Surrey County Council’s celebrations, as we recognise and celebrate the culture and contributions the people of African and Caribbean descent have made to our county and country.

     

    Across October and beyond, we aim to promote knowledge of Black culture, history and heritage, through numerous activities and events, which have been kindly organised and led by our new staff network – Surrey MEGA (Minority Ethnic Group and Allies). We hope in doing this, we will all come to a renewed knowledge of the invaluable contributions individuals from this community and culture have made to British society.

     

    Events and activities are announced on and available through the MEGA Network page on Jive. Please do visit the page and join in as many activities and events that you can.

     

    Thank You

     

    Once again, I would like to offer my heartfelt thanks to the fantastic people of this Council as they continue to do their utmost to serve and protect the residents of our county.

     

    It has been a tough few months – and the difficulties look set to continue at least into the winter, which always brings its own set of challenges. Nevertheless, our staff continue to put our residents at the heart and soul of all that they do.

     

    A huge and sincere ‘thank you’ to all our staff for the immeasurable difference you are making to so many lives. Please keep up the tremendous work.

     

     

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5.

LEADER'S STATEMENT

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    The Leader to make a statement.

     

    There will be an opportunity for Members to ask questions and/or make comments.

     

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6.

MEMBERS' QUESTION TIME pdf icon PDF 484 KB

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    1.    The Leader of the Council or the appropriate Member of the Cabinet or the Chairman of a Committee to answer any questions on any matter relating to the powers and duties of the County Council, or which affects the county.

     

    (Note:  Notice of questions in respect of the above item on the agenda must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on 7 October 2020).

     

    2.    Cabinet Member Briefings on their portfolios

     

    These will be circulated by email to all Members prior to the County Council meeting, together with the Members’ questions and responses.

     

    There will be an opportunity for Members to ask questions.

     

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7.

STATEMENTS BY MEMBERS

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    Any Member may make a statement at the meeting on a local issue of current or future concern.

     

    (Note:  Notice of statements must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on 12 October 2020).

     

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8.

ORIGINAL MOTIONS

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    Item 8 (i)

    Mr Nick Darby (The Dittons) to move under standing order 11 asfollows:

     

    This council notes:

     

    The unsuccessful attempt by the Leader of the Council and Cabinet to submit a case to the Ministry of Housing, Communities and Local Government (MHCLG) to create a Surrey Single Unitary Council.

    That the potential bid has caused reputational damage to Surrey County Council.

     

    Therefore resolves that:

     

    In order to understand the reasons behind the bid, the decision not to consult from the start with Borough and District Councils, and the cost to the council taxpayer, this Council calls upon the Leader and Cabinet to provide a full public written Report on this unsuccessful bid, to include the following:

                          I.        The process used to launch the bid and authorise expenditure on the bid.

     

                        II.        The rationale for developing a bid before the Government’s White Paper has been published.

     

                       III.        The full costs of the bid including the costs of the initial research and financial analysis, preparation of a comprehensive business case, consultants fees, Public Affairs support, the Telephone and Focus Group Survey, any Surrey-wide leaflets which included material in support of a bid for a Single Surrey Unitary, and officer time.

     

                      IV.        Other relevant information.

     

    Item 8 (ii)

    Mr Chris Botten (Caterham Hill) to move under standing order 11 asfollows:

     

    This council notes:

     

    This council recognises that the future of Surrey's local government may well be with appropriately sized and proportioned unitary authorities.

     

    Therefore resolves that:

     

    1. In future to ensure it works inclusively with Boroughs and Districts and their communities to establish a consensus on the way forward, including ensuring that funding can be devolved to elected bodies as close to communities as possible.

     

    1. It minimises the use of public funds and resources in exploring and developing future models to put to Surrey residents, mindful of the fact that ALL councils in Surrey have very limited resources and that any move to Unitary bodies would be predicated on the need for greater efficiency and stewardship of public funds.

     

    Item 8 (iii)

    Mr Will Forster (Woking South) to move under standing order 11 asfollows:

     

    This council notes:

     

    • As people are being instructed to return to school, the national Government is encouraging everyone to walk or cycle where possible instead of taking public transport or returning to their cars.
    • The Government has announced a £250 million “Emergency Active Travel Fund” for temporary infrastructure to enable safe cycling and walking – of which, Surrey County Council received £848,000 (and provided match funding) as part of phase 1. It has subsequently submitted a £7.8m bid for phase 2.
    • The Transport Secretary issued new Statutory Guidance on 9 May to all Highways Authorities, requiring them to deliver “transformative change” within an urgent timeframe.
    • Measures listed under the Statutory Guidance include (but are not limited to) ‘pop-up’ cycle facilities, widening footways, “school streets” schemes, and reducing speed limits.
    • The guidance further states that “measures should  ...  view the full agenda text for item 8.

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9.

SURREY COUNTY COUNCIL - CIVIC HEART MOVE TO WOODHATCH pdf icon PDF 183 KB

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    For Council to consider the move of the Civic Heart from County Hall to the Canon site, Woodhatch, Reigate, Surrey from 1 January 2021.

     

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10.

REVIEW OF COVID RELATED CONSTITUTIONAL CHANGES pdf icon PDF 190 KB

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    Council is asked to review the recommendations made and to remove the previous delegations agreed at its meeting on 17 March 2020, due to the Remote Meeting Regulations legislation.

     

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11.

MEMBERS ALLOWANCES - FOLLOW UP FROM INDEPENDENT REMUNERATION PANEL REPORT pdf icon PDF 282 KB

12.

CHANGES TO CABINET PORTFOLIOS AND APPOINTMENT OF COMMITTEES pdf icon PDF 271 KB

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    Recommendations:

     

    1.    Council to note Mr Edward Hawkins’ appointment by the Leader as a Deputy Cabinet Member supporting the property portfolio area on 29 September 2020.

     

    2.    As a result of the above, appointments are to be made to the Planning and Regulatory (including the vice-chairmanship) and Audit and Governance Committees for the remainder of the 2020/21 Council Year:

    Report to follow.

     

     

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13.

REPORT OF THE CABINET pdf icon PDF 372 KB

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    To receive the report of the meetings of the Cabinet held on 21 July 2020 and 29 September 2020.

     

    Report to follow.

     

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14.

MINUTES OF CABINET MEETINGS pdf icon PDF 324 KB

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    Any matters within the minutes of the Cabinet meetings, and not otherwise brought to the Council’s attention in the Cabinet’s report, may be the subject of questions and statements by Members upon notice being given to Democratic Services by 12 noon on Monday 12 October 2020.

     

    Report to follow - minutes of the Cabinet meeting held on 29 September 2020.

     

     

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