Agenda and minutes

Planning and Regulatory Committee
Wednesday, 8 June 2016 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Angela Guest tel: 020 8541 9075  Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

94/16

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

95/16

DECLARATIONS OF INTERESTS

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    Additional documents:

    Minutes:

    There were none.

96/16

MINUTES OF THE LAST MEETING pdf icon PDF 330 KB

    To confirm the minutes of the meeting held on 20 April 2016.

    Additional documents:

    Minutes:

    The Minutes were APPROVED as an accurate record of the previous meeting.

     

    Further to Minute 88/16, Question from Earnest Mallett the Planning Development Control Team Manager informed the Committee that there was continuing progress in terms of correspondence. The Planning Manager explained thatsince the previous Committee meeting, Thames Water and Surrey Wildlife Trust had met on 5 May and were finalising arrangements in respect of the transfer. A report would go to the Surrey Wildlife Trustee Board in July for a decision. Ernest Mallett agreed that he was happy to receive the report in July.

     

97/16

PETITIONS

98/16

PUBLIC QUESTION TIME

99/16

MEMBERS' QUESTION TIME

100/16

RE16/00484/CON - Land at Reigate Parish Church School, Blackborough Road, Reigate, Surrey RH2 7DB pdf icon PDF 149 KB

101/16

APPLICATION TO UPGRADE TO BRIDLEWAY THE PUBLIC FOOTPATHS NUMBERED 129 BYFLEET, 3 WISLEY (PART) AND 566 WISLEY pdf icon PDF 294 KB

    This case involves the claim for a change in status of an existing public right of way which crosses the Borough Council border of Guildford and Woking. It would be usual to take Rights of Way cases to the Local Area Committee however, because it would involve two Committees we have been advised to bring it to Planning and Regulatory Committee instead. This is in accordance with section 9.2 of the Surrey Code of Best Practice in Rights of Way Procedures.

    Additional documents:

    Minutes:

    The Committee agreed to a change of agenda order in order to deal with items of public interest first.

     

    Officers:

    -          Alan Stones, Planning Development Control Team manager

    -          Nancy El-Shatoury, Principal Solicitor

    -          Catherine Valiant, Countryside Access Officer

     

    Speakers:

    Mr. Garland, a local resident, made representations in objection to the application. The following points were made:

    -          The committee were requested to refuse the application or adjourn it for further enquiry

    -          Mr. Garland questioned the dates around the 20 year period relating to the Highways Act 1980 submitted in the report and explained that the current date details 2006 when the correct date should be 1 June 2013

    -          Informed the Committee that a case had previously been brought to the High Court regarding the public footpath in which the County Council had lost and had to pay the Court fees.

    -          Informed the Committee that any use of cycles on the footpath was illegal as signs clearly label it as a footpath. 

     

    Mr. Salaman, a local resident, made representations in objection to the application. The following points were made:

    -          That there were gates and a trench put in place to discourage access which showed there was no intention to dedicate.

    -          Informed the Committee that the Council accepted that the signs were put in place so there must be a record of this.

    -          That the evidence that stated cyclists did not see signs is not credible as it was impossible to go down Muddy Lane and not see them.

    -          A previous case regarding Muddy Lane in 2012 had concluded with Mr. Justice Collins stating that he was satisfied that it was only a footpath. 

    -          Concern was expressed that much of the material had only reached him in the last two days and that was not a satisfactory amount of time to prepare.

     

    Key Points made during the discussion:

     

    1.      The Countryside Access Officer introduced the report and the update sheet tabled at the meeting and appended to these minutes. She responded to the local resident’s points by informing the committee that the case that previously went to the High Court, although it concerned the path, was a completely different matter and was not relevant to the current issue. The Principal Solicitor agreed this and reminded Members that they must make a decision on relevant evidence.

    2      A Member questioned who else was able to use the path as all evidence had been gained from cyclists.  The Countryside Access Officer responded to this by informing the Committee that although horse riders may use the path, the majority of users were cyclists.

    3.    Members discussed the security of the pathway as it was important to maintain and prevent illegal use such as illegal dumping of waste and the use of quad bikes on the pathway.

    4.    The Chairman reminded the Committee that their role was to make a decision based on the evidence presented and currently evidence suggested that cyclists were the  ...  view the full minutes text for item 101/16

102/16

SP16/00616/SCC - Charlton Lane Waste Management Facility, Charlton Lane, Shepperton, Surrey TW17 8QA pdf icon PDF 328 KB

    Application for the access, loading and exit of vehicles with waste for export from the existing Recyclables Bulking Facility between the hours of 6pm and 8pm Monday to Saturday until 31 December 2017.

     

    Additional documents:

    Minutes:

    Officers:

    Alan Stones, Planning Development Control Team Manager

    Stephen Jenkins, Deputy Planning Development Manager

     

    No one had registered to speak.

     

    Key points raised during the discussion:

     

    1.    The Deputy Planning Development Manager introduced the report and the update sheet tabled at the meeting and informed the Committee that this was a proposal for the use of the Recycling Bulking Facility, which formed part of the Eco Park development, for an extra two hours each evening to enable bulking up of waste. He informed the committee that Spelthorne Borough Council raised no objections subject to conditions and there were no technical objections and that procedural issues raised in paragraph 11 of the report had been addressed in the update sheet tabled at the meeting.

    2.    Members raising concerns about why the application had been brought to this Committee and why the conditions of the development were changing if it was only temporary. Members also enquired into other alternatives for the application and if they had been considered.

    3.    The Deputy Planning Development Manager informed the Committee that the temporary permission was not amending the Eco Park permission but was a temporary separate permission, which would fall when the temporary period had ended. He also explained that the need for this application was to maintain continued efficiency in the project and flexibility was needed for this. Furthermore this facility of allowing heavy goods vehicles (HGVs) movements during this extended opening time may not always be used, but would provide operational flexibility.

     

    Resolved:

     

    That application SP16/00616/SCC be PERMITTED subject to conditions and reasons set out in the report.

     

    Actions/further information to be provided:

     

    None.

     

103/16

SP16/00481/SCC - Land at Saxon County Primary School, Briar Road, Shepperton, Surrey TW17 0JB pdf icon PDF 238 KB

    Application for the erection of a double classroom modular unit, internal refurbishment and external works providing new car parking, play area and cycle storage. Permanent planning approval for the existing modular classroom block installed in 2014 (planning permission ref: SP14/00872/SCC.

     

    Additional documents:

    Minutes:

    Officers:

    Sean Kelly, Senior Planning Officer

     

    No one had registered to speak.

     

    Key Points raised during the Discussion:

     

    1.    The Senior Planning Officer introduced the report and informed the Committee that it included a new double demountable classroom unit, the permanent retention of a previously temporary unit, a new car parking and scooter parking area and a new hard play area. He went on to highlight the details and risks included in the application.

    2.    Committee Members enquired into the archaeological aspects of the site and asked the Planning Officer for confirmation on the depth of the service trench running across the site.  The Senior Planning Officer was unable to confirm the depth of the service trench but could confirm that there would be a watchman brief implemented on site during the construction to oversee if any archaeological findings were encountered. He would inform Members outside of this meeting on the depth of the trenches and any findings.

    3.    A Member queried the conditions in the report referring to possible death of the trees within five years and if they would be replaced. The Senior Planning Officer responded that a condition to replace all proposed and replacement trees if they were to die within 5 years would be added. Committee Members questioned the travel plan included in the application and enquired into how this was communicated to the community. The Senior Planning Officer responded that there were robust measures included in the travel plan which include staggered start and finish times, car sharing and creating a walk distance map.

     

    The resolution of the Committee was unanimous.

     

    Resolved:

     

    1.    That: Pursuant to Regulation 3 of the Town and Country Planning General Regulations 1992, the application SP16/00481/SCC be PERMITTED subject to conditions and reasons set out in the report.

     

    Actions/further information to be provided:

     

    4.    To add a condition to replace all proposed and replacement trees that die within five years.

     

104/16

EP15/01831/Land at Danetree Primary School, Danetree Road, West Ewell, Surrey KT19 9SE pdf icon PDF 235 KB

    Application for the erection of two single storey demountable buildings comprising of a two classroom and a four classroom building both with ancillary accommodation for a temporary period together with a new permanent footpath along the northern boundary of the school site.

     

    Additional documents:

    Minutes:

    Carol Coleman left the meeting at 12:08pm.

     

    Officers:

    Dawn Horton-Baker, Senior Planning Officer 

    Caroline Smith, Transport Development Planning Team Manager

     

    Jan Mason, the Local Member, made the following points:

     

    3.    That local residents were unaware of the plans for Danetree and that she had to send letters to residents to inform them of the plans that would be considered at this meeting.

    4.    It was noted that local residents were concerned about the public highways around Danetree as there would be an increase in traffic.

    5.    It was requested that plans for highways and landscaping be sent to the local committee for their information.

    6.    Raised concern that there would be no shelter between buildings as there would be young children making their way across without cover from inclement weather. 

     

    Key points raised during the discussion:

     

    1.    The Senior Planning Officer introduced the first Danetree item, two demountable temporary buildings. It was reported that there had been two letters of objections and a transport officer had suggested conditions following an assessment of the application. The Senior Planning Officer went on to introduce the second Danetree item, an application for the expansion from a 4FE Junior School to a 4FE Primary School and a 52 place Nursery. It was noted that ‘Sport England’ had objected the application as the proposed extension used some playing field; Officers acknowledged this and informed the Committee that there was no impact on sports provisions. An Update sheet was tabled at the meeting. 

    2.    The Senior Planning Officer confirmed that 332 residents had been consulted and re-consulted once plans had changed.

    3.    The Committee raised suggestions that more consultation should be had with the Local Committee as they would have greater knowledge of any surrounding highway problems.

    4.    The Committee discussed transport arrangements and were informed that a new housing estate would be built within walking distance of the school.

    5.    A Member expressed concern around the lack of shelter for young children between the two buildings.

    6.    It was suggested that trees to be replaced during the development should be at a mature age, as younger trees would be less likely to survive on a school play area. 

    7.    A discussion around the catchment area of the school was had as well as alternative parking in the local area. 

     

    The resolution of the Committee was unanimous.

     

    Resolved:

     

    That pursuant to Regulation 3 of the Town and Country Planning General Regulations 1992, application EP15/01831/CMA be PERMITTED subject to conditions and reasons set out in the report..

     

    Actions/further information to be provided:

     

    None.

     

105/16

EP15/01567/CMA Danetree County Junior School, Danetree Road, West Ewell, Surrey KT19 9SE pdf icon PDF 374 KB

    Application for the expansion of existing 4FE Junior School to a 4FE Primary School and a 52 place Nursery to include the demolition of existing storage buildings and change of use on land currently occupied by Gym Maintenance and the erection of a new two storey classroom building along with associated external play spaces and new staff car parking together with a MUGA to the north of the school site.

     

    Additional documents:

    Minutes:

    Item 12 was discussed with item 11.

     

    The resolution of the Committee was unanimous.

     

    Resolved:

     

    That pursuant to the provisions of the Town and Country Planning (Consultation) (England) Direction 2009, application EP15/01567/CMA be forwarded to the Secretary of State and in the absence of any direction by him and pursuant to Regulation 3 of the Town and Country Planning General Regulations 1992, the application be PERMITTED subject to conditions and reasons set out in the report.

     

    Actions/further information to be provided:

     

    1.    To forward the decision to the Secretary of State.

     

106/16

DATE OF NEXT MEETING