Agenda and minutes

Planning and Regulatory Committee
Wednesday, 13 July 2016 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Angela Guest tel: 020 8541 9075  Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

107/16

MINUTES OF THE LAST MEETING pdf icon PDF 521 KB

    To confirm the minutes of the meeting held on 8 June 2016.

    Additional documents:

    Minutes:

    The Minutes of the meeting held on were approved as an accurate record subject to the amendment given below:

     

    That Minute 101/16, key point 5 should read: The Principal Solicitor informed the Committee that the Wildlife and Countryside Act made it a duty that mapping should be under continuous review and that should there be new evidence of use then it was the Council’s statutory obligation to review the Definitive Map.

     

    Further to minute 88/16, question from Earnest Mallet, the Planning Development Control Team Manager informed the Committee that the report would be going to the Wildlife Trust Board although work was still ongoing and the Committee would be kept informed of progress.

     

108/16

DECLARATIONS OF INTERESTS

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    Additional documents:

    Minutes:

    Michael Sydney declared a personal interest for item 7, Albury Wellsite, in that he was previously Chairman of Surrey Hills Board.

109/16

PETITIONS

110/16

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

111/16

PUBLIC QUESTION TIME

112/16

MEMBERS' QUESTION TIME

113/16

GU15/P/02110 - Albury Wellsite, Albury Park, New Road, Albury, Surrey pdf icon PDF 624 KB

    Retention of the Albury wellsite and access track for the production of Compressed Natural Gas (CNG) and electricity including: temporary flaring to re-establish gas flow, the installation of CNG production plant and equipment within the wellsite compound and also a tanker loading area, site office, lighting, security cameras, gas powered generator, coolers, generator control room, knock out pot and WC; and retention of a transformer unit, switch room, water tank, temporary parking area and perimeter fencing all on some 1.51 hectares for a temporary period of 15 years with restoration to commercial forestry.

     

    Additional documents:

    Minutes:

    Officers:

    Samantha Murphy, Principal Planning Officer

    Alan Stones, Planning Development Control Team Manager

    Nancy El-Shatoury, Principal Solicitor 

     

    Speakers:

    No one registered to speak

     

    Key points raised during the discussion:

     

    1.    The Principal Planning Officer introduced the report and the update sheet tabled at the meeting. The Chairman allowed the Members of the Committee 10 minutes to read the provided update sheet. Members were informed of what equipment would be placed on the site and where, geographically, the site was based. It was noted that a flare would be used on site for seven days, construction would complete within three to four months and the production phase would last approximately 15 years. Tankers would visit the site daily to collect the natural gas. The Principal Planning Officer highlighted that the application was not for fracking and that they had not received any technical objections.  

    2.    It was noted that this was a good example of the benefit of a site visit as it gave Members a greater understanding of the application and would allow them to make a more accurate decision.

    3.    The Officers were questioned if there was still a condition on the application for the submission of a Construction and Environmental Management Plan to which the Principal Planning Officer confirmed that Condition 1 was proposed to deal with the requirement.

    4.    A Member of the Committee raised concerns with the widening of the road to allow parking and the impact it would have on surrounding woodlands. It was asked if any alternatives had been considered and if the passing area on the road leading to the site was absolutely necessary. The Principal Planning Officer confirmed that the road had already previously been widened and plans were not to make any more physical changes. In regards to the passing area it was explained that it was necessary to allow vehicles to pass each other. The Principal Planning Officer noted a suggestion to add website links to reports so readers could find referenced material with more ease.

    5.    A Member asked if any gas transport alternatives had been considered in regards to the energy efficiency of the site in which the Principal Planning Officer confirmed that a pipeline was considered, to transport the natural gas, but the laying of the pipeline would cause more ecological damage.

    6.    A discussion was had around the necessity of extracting the natural gas from the ground in which the Planning Development Control Team Manager confirmed to the Committee that it was a government policy to extract natural gas where possible.

    7.    A Member pointed out that the roads around the site were currently used by a large number of road users and the additional heavy goods vehicles (HGVs) would be insignificant.

    8.    A Member raised a concern that the local forestry Commission in using petrol fuelled plant or machinery could be dangerous if within the vicinity of the site. It was asked that officers take this into consideration.

    9.    It was queried whether the Surrey  ...  view the full minutes text for item 113/16

114/16

APPLICATION WITHDRAWN - EL/2015/0235- Weylands Treatment Works, Lyon Road, Walton on Thames, Surrey, KT12 3PU pdf icon PDF 65 KB

    PLEASE NOTE THAT THE APPLICANT HAS WITHDRAWN THIS APPLICATION AND WILL THEREFORE NOT BE DISCUSSED AT THIS MEETING. (6 JULY 2016)

     

    Additional documents:

    Minutes:

    The Applicant withdrew this Application before the meeting.

     

    The Planning Case Officer tabled an update sheet attached as Annex 2 to these Minutes.  The Committee discussed the issues raised in that update sheet especially regarding the amount of wasted time that officers has spent trying to work with the Applicant.

     

    Resolved:

    To note that this Application had been withdrawn by the Applicant.

115/16

Enforcement & monitoring Update report pdf icon PDF 123 KB

    This report covers the period from 1 January to 14 June 2016.

     

    Additional documents:

    Minutes:

    Officers:

    Ian Gray, Planning Enforcement Team Leader

    Alan Stones, Planning Development Team Manager

     

    Key points raised during the discussion:

     

    1.    The Planning Enforcement Team Leader introduced the item and gave the Committee a brief update on the Enforcement and Monitoring Report.

    2.    It was noted that Members do not see a person’s age as a relevant detail to the reports and it was asked that it is removed.

    3.    A discussion was had around the Alton Road Sandpit item in which it was noted that the Planning Enforcement Team would continue to monitor it closely.

    4.    Members discussed various individual items and were overall pleased with the updates that were provided.

     

    Resolved:

     

    1.    Members were asked for the report to be noted.

     

     

116/16

DATE OF NEXT MEETING