Agenda and draft minutes

Planning and Regulatory Committee - Thursday, 3 September 2020 10.30 am

Venue: Remote

Contact: Joss Butler  Email: joss.butler@surreycc.gov.uk

Media

Items
No. Item

12/20

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions under Standing Order 41.

    Additional documents:

    Minutes:

    Apologies were received from Stephen Cooksey. Jonathan Essex acted as substitute.

     

13/20

MINUTES OF THE LAST MEETING pdf icon PDF 117 KB

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    To confirm the minutes of the meeting held on 29 June 2020.

    Additional documents:

    Minutes:

    In regards to Minute 7/20, the Committee noted an amendment. Cllr Taylor was recorded in the minutes to have left the meeting at 15:07pm however this should be recoded as 14:58pm.

     

    Subject to the above amendment, the Minutes were approved as an accurate record of the previous meeting.

14/20

PETITIONS

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    To receive any petitions from members of the public in accordance with Standing Order 84 (please see note 7 below).

    Additional documents:

    Minutes:

    There were none.

15/20

PUBLIC QUESTION TIME

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    To answer any questions received from local government electors within Surrey in accordance with Standing Order 85 (please see note 8 below).

    Additional documents:

    Minutes:

    There were none.

16/20

MEMBERS' QUESTION TIME

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    To answer any questions received from Members of the Council in accordance with Standing Order 68.

    Additional documents:

    Minutes:

    There were none.

17/20

DECLARATIONS OF INTERESTS

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    Andrew Povey stated that he was a trustee of the Surrey Hills society

     

    Bernie Muir stated that she was a former non-executive member of Surrey Choices

     

    Jonathan Essex stated that the was a Member of the Transport Action Group for the A25. It was noted that Cllr Essex had not been involved in any discussions related to the items on the meeting’s agenda.

     

18/20

MINERALS/WASTE TA/2019/2147 - Mercers South Quarry, Bletchingley Road, Nutfield, Surrey RH1 4EU pdf icon PDF 273 KB

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    The extraction and screening of sand from Mercers South with progressive restoration to agriculture using inert waste materials, together with associated infrastructure, on a site of 52.2ha and the temporary diversion of public footpath 173 for the duration of the operations without compliance with Condition 8 of planning permission ref: TA/2019/34 dated 6 June 2019 so as to allow revision to the numbers of HGV movements.

     

    Additional documents:

    Minutes:

    Officers:

    Duncan Evans, Senior Planning Officer

    Caroline Smith, Interim Planning Group Manager

    Stephen Jenkins, Interim Planning Development Manager

     

    Speakers:

    None.

     

    Key points raised during the discussion:

     

    1. The Chairman stated that items 7 and 8 of the agenda would be considered together.
    2. The Senior Planning Officer introduced item 7 and provided a brief summary. Members noted that the application was for the the extraction and screening of sand from Mercers South with progressive restoration to agriculture using inert waste materials, together with associated infrastructure, on a site of 52.2ha and the temporary diversion of public footpath 173 for the duration of the operations without compliance with Condition 8 of planning permission ref: TA/2019/34 dated 6 June 2019 so as to allow revision to the numbers of Heavy Goods Vehicle (HGV) movements. Officers clarified the number of HGV movements was requested to be increased to allow for more flexibility to respond to seasonal fluctuations and market demands, changes in inert infill restoration material which was likely to be denser and as a result would require increased tonnage of fill material per annum over that originally predicted for the Quarry, and that HGVs accessing the site would now have a smaller payload capacity. Members noted that details of any impacts on noise could be found on pages 123 – 134, details on any impacts on air quality could be found on pages 135 – 141 and that there had been no objections from any technical consultees. In regards to item 8, Members noted that the application was for the extraction and screening of approximately 250,000 tonnes of sand from an area of 1.67ha, as an extension to the phasing within the existing Mercers South Quarry, with progressive restoration to agriculture using inert waste materials without compliance with Condition 8 of planning permission ref: TA/2017/2346 dated 23 April 2018 so as to allow revision to the numbers of HGV movements.
    3. Members asked whether relevant aspects of the Tandridge new Local Plan or the new Surrey Waste Plan had bee considered when considering the application in the report. Officers stated that existing plans needed to be considered however there was acknowledgement of plans being developed and that officers would apply relevant policies were appropriate.
    4. In regards to climate change, Members noted that relevant details of the quarry were assessed when originally granted planning permission. It was noted that no objections had been raised by technical consultees.
    5. Officers noted that they were satisfied with the substantial increase of HGV movements proposed by the application.
    6. Members of the Committee sought clarification on the proposed increase to HGV movements. Officers stated that the proposal was for an increase to the limit so that there shall be no more than an average of 300 HGV movements per day associated with the extraction of sand and the import of inert waste materials at the Mercers South site, with HGV movements on any single day not exceeding 350 movements.
    7. The Committee sought further information on the material used to restore the  ...  view the full minutes text for item 18/20

19/20

MINERALS/WASTE TA/2019/2149 - Mercers South Quarry, Bletchingley Road, Nutfield, Surrey RH1 4EU pdf icon PDF 293 KB

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    The extraction and screening of approximately 250,000 tonnes of sand from an area of 1.67ha, as an extension to the phasing within the existing Mercers South Quarry, with progressive restoration to agriculture using inert waste materials without compliance with Condition 8 of planning permission ref: TA/2017/2346 dated 23 April 2018 so as to allow revision to the numbers of HGV movements.

     

    Additional documents:

    Minutes:

    The discussion for this item took place within item 7.

     

    Resolved:

     

    The Committee agreed to permit application MINERALS/WASTE TA/2019/2149 subject to conditions from page 83 of the report and the update sheet.

     

20/20

SURREY COUNTY COUNCIL PROPOSAL RE20/01205/CON - Longmead Adult Education Centre, Holland Close, Redhill, Surrey RH1 1HT pdf icon PDF 131 KB

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    Temporary erection of a prefabricated Modular Unit, polytunnel and cabin (D1 use), and the provision of car parking.

     

    Additional documents:

    Minutes:

    Officers:

    James Nolan, Planning Officer

    Caroline Smith, Interim Planning Group Manager

    Stephen Jenkins, Interim Planning Development Manager

     

    Speakers:

    The Local Member, Natalie Bramhall, spoke for three minutes and made the following comments:

     

    • That the demolition of the site was granted last year and the demolishment would be completed in around a week.
    • A petition was considered and rejected by the Cabinet to prevent the demolition. A further application to list the building was considered and rejected by the Victorian Society. 
    • That Surrey Choices operated from the facility and would relocate there following completion of works. 
    • That Members should support the application.

     

    Key points raised during the discussion:

     

    1.     The Planning Officer introduced the report and provided a brief summary. Members noted that the application was for the temporary erection of a prefabricated Modular Unit, polytunnel and cabin (D1 use), and the provision of car parking. The relocation of Surrey Choices was for a maximum of give years while the redevelopment took place. A summary of the publicity of the application could be found on pages 16 – 24. Members noted that officers found the application acceptable subject to conditions outlined in the report. Members noted a change to the reasons for condition 5 and 6 which is because they were pre-commencement conditions and wording is added to comply with regulations related to  provision of pre-commencement conditions. 

    2.     Members noted that demolition was granted in 2019 and stated that therefore any discussion related to the demolition was not relevant.

    3.     A Member of the Committee stated that they had requested information on the latest community hub plans and hoped that an update would be shared with the public soon.

    4.     The Committee asked whether external lighting would use LED bulbs. Officer confirmed that LED lighting would be used externally.

    5.     Members supported the application and said it as an excellent use of the site and ensured continuation of services for residents.

                                                                                      

    Resolved: 

     

    The Committee granted the application RE20/01205/CON subject to conditions.  

     

     

21/20

BROOKLANDS BUSINESS PARK ACCESSIBILITY PROJECT - CYCLE TRACK ORDER pdf icon PDF 83 KB

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    An opportunity has been identified to make a Cycle Track Order to create a section of cycle track along a formal pedestrian/cyclist route being established between Weybridge Railway Station (Heath South car park) and the Brooklands Community Park. The specific section of the route that this applies to is shown in Annex 1. This change in status would best guarantee that both cyclists and pedestrians have the right to use the full route being established into the future. This pedestrian/cyclist route forms part of the Brooklands Business Park Accessibility Project, a major transport scheme currently being delivered by Surrey County Council.

     

    Additional documents:

    Minutes:

    Officers:

    Tim Vickers, Transport Planner

     

    Speakers:

    The Local Member, Rose Thorn, decided to speak as the local Member and therefore would not take part in the item’s discussion or vote. Rose Thorn spoke for three minutes and made the following comments:

     

    • That she supported the application as it was excellent for health and recreation.
    • That it was part of a major transport scheme currently in development by the council.
    • That, If approved, the cycle track would ensure cyclists can use the route in future.

     

    Key points raised during the discussion:

     

    1. The Transport Planner introduced the report and provided a brief summary. It was noted that Members were recommended to authorise a Cycle Track Order to create a section of cycle track along a formal pedestrian/cyclist route being established between Weybridge Railway Station (Heath South car park) and the Brooklands Community Park. The specific section of the route that this applies to was shown in Annex 1 of the report.  
    2. Officers confirmed that, if authorised, the legal status of the track would be for the use of pedestrians and cyclists and that electric scooters should not be using the route.

     

    Resolved:  

     

    The Committee agreed to authorise the making of the Cycle Track Order. Also to authorise the Project Sponsor, in consultation with the Chairman, Vice Chairman and Divisional Members to resolve any objections to the Cycle Track Order if possible, and if necessary to authorise the Project Sponsor to submit any unresolved objections to the Secretary of State for determining whether the Order can be confirmed or a Local Inquiry is required.

     

     

     

22/20

DATE OF NEXT MEETING

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    The next meeting of the Planning & Regulatory Committee will be on 17 September 2020.

    Additional documents:

    Minutes:

    The date of the next meeting was noted as 22 October 2020.