Councillors and committees

Agenda and minutes

Venue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Contact: Joss Butler  Email: joss.butler@surreycc.gov.uk

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21/22

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions under Standing Order 41.

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    Minutes:

    Apologies for absence were received from Scott Lewis. David Harmer substituted for Scott Lewis.

22/22

MINUTES OF THE LAST MEETING pdf icon PDF 334 KB

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    To confirm the minutes of the meeting held on (23 February 2022).

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    Minutes:

    The Minutes were APPROVED as an accurate record of the previous meeting.

23/22

PETITIONS

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    To receive any petitions from members of the public in accordance with Standing Order 84 (please see note 7 below).

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    Minutes:

    There were none.

24/22

PUBLIC QUESTION TIME

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    To answer any questions received from local government electors within Surrey in accordance with Standing Order 85 (please see note 8 below).

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    Minutes:

    There were none.

25/22

MEMBERS' QUESTION TIME

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    To answer any questions received from Members of the Council in accordance with Standing Order 68.

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    Minutes:

    There were none.

26/22

DECLARATIONS OF INTERESTS

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    There were none.

27/22

MINERALS/WASTE WA/2017/1466 MO/2017/1432 - Land at Ewhurst Brickworks, Horsham Road, Walliswood, Surrey RH5 5QH pdf icon PDF 1 MB

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    Extraction of clay from an area of 43.2 hectares (ha) with restoration to agricultural grassland, lakes, woodland and grassland; together with the construction of a tile factory with a chimney, and the permanent diversion of footpath 89; and on a site of 113ha.

     

    Report and Annexes included in agenda:

     

    1.    Final Report

    2.    The Draft Heads of Terms

    3.    Routing plan

    4.    Plan EWH006 Rev C which shows the application area and currently permitted phases

    5.    Tile factory plan

    6.    Extraction Phases plan

    7.    Plan showing the sacrificial area for ancient woodland

    8.    Photos and Plans

     

    Additional documents:

    Minutes:

    Officers:

    Caroline Smith (Planning Group Manager)

    Stephen Jenkins (Planning Development Manager)

    Nancy El-Shatoury (Principal Highways and Planning Solicitor)

    Joss Butler (Committee Manager)

    Samantha Murphy (Development Management Team Leader)

     

    Speakers:

     

    The Local Member, Liz Townsend, made the following comments:

     

    1.    That the development would have a permanent change to the environment and biodiversity.

    2.    Urged Members to ensure that there was a response from the Surrey Wildlife Trust before determination.

    3.    That there was a lack of detail on the impact to the environment within the report.

    4.    Urged Members to seek further information on the impact on water quality, diversion of the water course and impact on the wider Wey catchment and Thames river basin management plan.

    5.    Surrey had declared a climate emergency however there were no detail on how the substantial energy demands of the site would be managed.

    6.    That a minimum requirement of an energy statement and a firm commitment from the applicant for the use of renewable energy should be requested.

    7.    That the surrounding rural road network would be impacted.

    8.    The surrounding roads were not suitable for Heavy Goods Vehicles (HGVs) and that the report lacked defined detail on vehicle movements.

    9.    Urged Members to defer the application until further details were provided.

     

    Key points raised during the discussion:

     

    1.    A Member of the Committee stated that the update sheet was published at 2:15pm the day before the meeting and that it was not enough time in advance of the meeting to properly consider the new information. The Chairman asked officers to provide an overview of the update sheet and agreed to review the update sheet process.

    2.    Officers informed Members that the main content of the update sheet included changes to pre-existing condition wording, a missing condition, references to relevant legislation, consultee comments and comments from the County Historical Officer. 

    3.    Officers introduced the report and provided Members with an overview of the application while referencing photographs and plans which were presented to the Committee. The application was for the extraction of clay from an area of 43.2 hectares (ha) with restoration to agricultural grassland, lakes, woodland and grassland; together with the construction of a tile factory with a chimney, and the permanent diversion of footpath 89; and on a site of 113ha. Members further noted details on the conditions included in the report and that there had been 84 letters of representation.

    4.    The Chairman highlighted that the committee had undertaken a visit to the site.

    5.    In regard to Condition 27, a Member asked whether issues related to the traffic routes would need to be resolved prior to any work being undertaken on the new tile factory, or at any time. Officers explained that the condition stated ‘within three months’ as it would capture any existing HGVs traveling on the road network. Members further noted that this application was an opportunity to agree a formal route for HGVs, communication around the route, and further improvements.

    6.    A Member asked  ...  view the full minutes text for item 27/22

28/22

Minerals and Waste Application WA/2021/0286 - Land at Chiddingfold Storage Depot, Chiddingfold Road, Dunsfold, Surrey GU8 4PB pdf icon PDF 549 KB

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    Change of use of north-western end of Building A from document storage (Class B8) to storage of automotive parts, processing of catalytic converters and clutches and the creation of extended hardstanding area and erection of retaining wall (part retrospective).

    Additional documents:

    Minutes:

    David Harmer left the meeting at 11:52am

     

    The Committee adjourned between 11:52am – 12:00pm for a comfort break

     

     

    Officers:

    Caroline Smith (Planning Group Manager)

    Stephen Jenkins (Planning Development Manager)

    Nancy El-Shatoury (Principal Highways and Planning Solicitor)

    Joss Butler (Committee Manager)

    David Maxwell (Senior Planning Officer)

     

    Speakers:

     

    None.

     

    Key points raised during the discussion:

     

    1.    Officers introduced the report and informed Members that the application was for the change of use of north-western end of Building A from document storage (Class B8) to storage of automotive parts, processing of catalytic converters and clutches and the creation of extended hardstanding area and erection of retaining wall (part retrospective). Members noted details provided during a presentation of the photos and plans f the site, as noted within the report. Officers corrected an error within paragraph 3 which stated that the site was 207 square meters but it should state 835 square meters. Further to this, paragraph 36 should reference building A rather than building B.

    2.    A Member raised a concern that the applicant was part-retrospective.

    3.    In regard to drainage under the hardstanding, Members noted that there were two conditions proposed by officers which stated that a drainage system should be properly implemented and maintained throughout its lifetime. Furthermore, officers stated that the waste operations on site could not commence until the drainage system was approved in writing.

    4.    In regard to the interceptor tank held under the hard standing, a Member asked how it would be accessed for maintenance. Following discussion, another Member highlighted that the interceptor had been inspected in 2020 and so the site did have access for maintenance.

    5.    A Member raised a concern around the lack of reference to the actual site operation within the water environment conditions. Officers proposed to include wording such as ‘the plan or scheme shall be implemented and maintained in accordance with the approve details’ which was agreed by Members.

    6.    Members noted that there was a condition included which restricted where metallic waste could be transferred into skips.

     

    Resolved: 

     

    The Committee agreed to PERMIT planning application WA/2021/0286 subject to the conditions from page 116 of the agenda and amendments / additions agreed during discussion at the meeting.

     

29/22

DATE OF NEXT MEETING

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    The next meeting of the Planning & Regulatory Committee will be on 27 April 2022.

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    Minutes:

    The date of the next meeting was noted.