Councillors and committees

Agenda, decisions and minutes

Venue: Cordwalles School, Berkshire Road, Old Dean Estate, Camberley GU15 4DR

Contact: Nikkie Enticknap  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Note: Informal public question time from 18:00 

Items
No. Item

55/12

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence.

    Minutes:

    Apologies for absence were received from County Councillor Stuart MacLeod and from Borough Councillor Colin Dougan.  No Borough substitute members attended the meeting.

56/12

MINUTES OF THE LAST MEETING pdf icon PDF 83 KB

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    To agree the Minutes of the last meeting.

    Decision:

    The minutes of the last meeting of the Local Committee (Surrey Heath) held on 18th October 2012 were agreed and signed by the Chair with one amendment on page 10, which should read “Southwell Road”. 

    Minutes:

    The minutes of the last meeting of the Local Committee (Surrey Heath) held on 18th October 2012 were agreed and signed by the Chair with one amendment on page 10, which should read “Southwell Road”. 

57/12

DECLARATIONS OF INTEREST

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    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    There were no declarations of pecuniary interests.

58/12

PETITIONS

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    To receive any petitions in accordance with Standing Order 65.  Notice must be given in writing to the Community Partnership & Committee Officer at least 7 days before the meeting.

    Minutes:

    No petitions were received.

59/12

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from local government electors and businesses within the Surrey Health borough area in accordance with Standing Order 66. Notice must be given in writing to the Community Partnership and Committee Officer at least 7 days before the meeting.

    Minutes:

    One written public question was received from Murray Rowlands:-

     

    "How will the changes in funding for secondary schools announced by Michael Gove devolve to Kings International?"

     

    The Chairman agreed to provide a written reply outside of the meeting.

60/12

WRITTEN MEMBERS QUESTIONS

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    To receive any questions from Members under Standing Order 47.  Notice must be given in writing to the Community Partnership & Committee Officer by 12 noon 4 working days before the meeting.

    Minutes:

    None were received.

61/12

MEMBERS ALLOCATION FUNDING pdf icon PDF 58 KB

    (Michelle Collins – West Team Leader, Community Partnership Team)

     

    To consider requests received for County Councils’ allocations for 2012/13.

    Additional documents:

    Decision:

    The Local Committee agreed the additional tabled item presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out below:-

     

            HEATHERSIDE PARADE – PLANTERS
            (D Ivison)

            Project Cost                   £3200            

            Amount Requested     £3200

            Project Description      Funding for planters at the Heatherside Parade to enhance the local area.           

     

    The Local Committee agreed the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out below:-

     

    OLD DEAN YOUTH OUTREACH THEATRE – HALL HIRE

    (B Chapman)

    Project Cost

     

    £4050

    Amount Requested

    £1999

    Project Description:

    A contribution towards hall hire to deliver outreach theatre sessions

     

              OLD DEAN YOUTH COMMITTEE  - RESIDENTIAL TRIP TO  HIGH ASHURST, LAPTOP, COMPUTER SOFTWARE

    (B Chapman)

    Project Cost

     

    £9350

     

     

    Amount Requested

    £2000

     

     

    Project Description:

    A contribution towards  a residential trip to High Ashurst,

    purchase of laptop and computer software and set-up costs

    of the group

     

    ST VINCENT DE PAUL SOCIETY (SVP) CAMBERLEY – REPLACEMENT VAN

    (B Chapman)

    Project Cost

     

    £23,200

     

     

    Amount Requested

    £3000

     

     

    Project Description:

    A contribution towards a replacement van to deliver furniture

     starter packs for families in need around Surrey Heath

     

    The Local Committee noted the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out below:-

     

              SURREY POLICE – ANTI SOCIAL BEHAVIOUR DVD

              (B Chapman)

    Project Cost

    £200

    Amount Requested

    £105.23

    Project Description:

    Filming of a DVD on Anti Social behaviour to be used in local schools and other organisations

     

     

    CHOBHAM BEE - CHRISTMAS LIGHTS FOR CHOBHAM

              (L Sealy)

    Project Cost

    £1889

    Amount Requested

    £999

    Project Description:

    A contribution towards the purchase and installation of Christmas lights in Chobham High Street

     

              SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Projects Cost

    £1000

    Amount Requested

    £1000

    Project Description:

    Replace broken salt/grit bin and four year refill at Upper Verran Road, Junction with Russett Gardens, Camberley Asset No 5300

    SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill at Woodway, Camberley, Junction of Heatherley Hills Asset No 5307

     

    SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill at Well Close, Camberley, Junction of Forest Hills Asset No 5304

     

              SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Ivison)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill  at Badgers Copse Frimley

     

              CHRISTMAS CRACKER – CHRISTMAS DINNER FOR CHILDREN

              (B Chapman)

    Project Cost

    £903

    Amount Requested

    £903  (Revenue)

    Project Description:

    To provide a Christmas dinner for deprived children aged between 4 and 9, on the Old Dean Estate, Camberley

     

     

    Minutes:

    Michelle Collins, West Team Leader, introduced the report which set out bids for member allocations.  In addition to the report, an additional bid for member allocations was tabled at the meeting as it was received too late to include within the agenda report but exceeded the authorised level of delegated powers.

     

    RESOLVED:

    The Local Committee (Surrey Heath) agreed the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out in the report and the tabled addition.

     

             HEATHERSIDE PARADE – PLANTERS

            (D Ivison)

            Project cost                    £3200

            Amount Requested       £3200

            Project Description       Funding for planters at Heatherside shopping parade to enhance the local area.

     

             OLD DEAN YOUTH OUTREACH THEATRE – HALL HIRE

    (B Chapman)

    Project Cost

     

    £4050

    Amount Requested

    £1999

    Project Description:

    A contribution towards hall hire to deliver outreach theatre sessions

     

              OLD DEAN YOUTH COMMITTEE    - RESIDENTIAL TRIP TO  HIGH ASHURST, LAPTOP, COMPUTER SOFTWARE

    (B Chapman)

    Project Cost

     

    £9350

     

     

    Amount Requested

    £2000

     

     

    Project Description:

    A contribution towards  a residential trip to High Ashurst,

    purchase of laptop and computer software and set-up costs

    of the group

    ST VINCENT DE PAUL SOCIETY (SVP) CAMBERLEY – REPLACEMENT VAN

    (B Chapman)

    Project Cost

     

    £23,200

     

     

    Amount Requested

    £3000

     

     

    Project Description:

    A contribution towards a replacement van to deliver furniture

     starter packs for families in need around Surrey Heath

     

    The Local Committee (Surrey Heath) noted the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out below:-

     

               SURREY POLICE – ANTI SOCIAL BEHAVIOUR DVD

              (B Chapman)

    Project Cost

    £200

    Amount Requested

    £105.23

    Project Description:

    Filming of a DVD on Anti Social behaviour to be used in local schools and other organisations

     

     CHOBHAM BEE - CHRISTMAS LIGHTS FOR CHOBHAM

              (L Sealy)

    Project Cost

    £1889

    Amount Requested

    £999

    Project Description:

    A contribution towards the purchase and installation of Christmas lights in Chobham High Street

     

              SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Projects Cost

    £1000

    Amount Requested

    £1000

    Project Description:

    Replace broken salt/grit bin and four year refill at Upper Verran Road, Junction with Russett Gardens, Camberley Asset No 5300

     

    SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill at Woodway, Camberley, Junction of Heatherley Hills Asset No 5307


    SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Fuller)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill at Well Close, Camberley, Junction of Forest Hills Asset No 5304

     

              SURREY COUNTY COUNCIL – HIGHWAYS REPLACEMENT GRIT BIN

              (D Ivison)

    Project Cost

    £1000

    Amount Requested

    £1000 (Revenue)

    Project Description:

    Replace broken salt/grit bin and four year refill  at Badgers Copse Frimley

     

              CHRISTMAS CRACKER – CHRISTMAS DINNER FOR CHILDREN

              (B Chapman)

    Project Cost

    £903

    Amount Requested

    £903  (Revenue)

    Project Description:

    To provide a Christmas dinner for deprived children aged between 4 and 9, on the Old Dean Estate, Camberley

     

    It  ...  view the full minutes text for item 61/12

62/12

HIGHWAYS UPDATE pdf icon PDF 74 KB

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    (Andrew Milne - Area Team (NW) Manager)

     

    To update committee on progress with the delivery of highway schemes and to provide an update on the latest budgetary position for highway schemes, revenue maintenance and Community Pride expenditure.

     

    Decision:

    The Local Committee noted the progress with the ITS highways and developer funded schemes;

     

    The Local Committee noted that a further Highways update report is to be brought back to the next meeting of this Committee.

     

    Minutes:

    Andrew Milne, Area Highways Manager, introduced the report which updated the committee on the status of highways schemes within the Borough. 

     

    It was noted that two schemes were on hold as the budget was deliberately oversubscribed to ensure all funds were spent.  The ward member was disappointed to note that the Chertsey Road scheme would not therefore be implemented (cost £15,000), however, this could be progressed at the beginning of the next financial year using community pride funds or could be funded via members allocations (potentially 50/50 with the neighbouring Runneymede ward member).   This will be discussed at the private members meeting in January, as pooled revenue funds could also be considered. 

     

    RESOLVED:

    The Local Committee (Surrey Heath) noted the progress with the ITS highways and developer funded schemes;

     

    The Local Committee (Surrey Heath) noted that a further Highways update report was to be brought back to the next meeting.

     

63/12

MCDONALD ROAD, LIGHTWATER - SPEED LIMIT ALTERATION pdf icon PDF 41 KB

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    (Andrew Milne – Area Team (NW) Manager)

     

    To seek authorisation to implement a reduction in speed limit to 30mph.

     

    Additional documents:

    Decision:

    The Local Committee approved the advertising of a Traffic Regulation Order, the effect of which will be to introduce a 30mph speed limit on MacDonald Road, between the start of the existing 30mph limit and its junction with Red Road, a distance of approximately 90 metres

     

    The Local Committee approved that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Divisional Member and Chairman and that this issue only be returned to Committee if any objections prove insurmountable.

     

    The Local Committee approved that, once any objections have been considered and resolved, the Order be made.

     

    Minutes:

    Andrew Milne, Area Highways Manager, introduced the report which outlined the reasons for changing the speed limit.  The report was discussed at length as this item linked with the public questions raised over the Red Road. 

     

    It was confirmed that the Red Road area had been looked at in detail, including the installation of pedestrian crossings and pedestrian islands, but the width of the road and the slope on the MOD side made construction difficult.  Potential junction improvements at Macdonald Road had also been investigated, however, there might be contributions from the Deepcut development towards this in the future.  Members discussed raising awareness with local residents of the new speed limits and the safety schemes being undertaken on the Red Road.  It was agreed that a briefing update on the road would be provided to parish councils and the two ward members involved would oversee this.

     

    RESOLVED:

    The Local Committee (Surrey Heath) approved the advertising of a Traffic Regulation Order, the effect of which will be to introduce a 30mph speed limit on MacDonald Road, between the start of the existing 30mph limit and its junction with Red Road, a distance of approximately 90 metres

     

    The Local Committee (Surrey Heath) approved that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Divisional Member and Chairman and that this issue only be returned to Committee if any objections proved insurmountable.

     

    The Local Committee (Surrey Heath) approved that, once any objections had been considered and resolved, the Order be made.

     

64/12

HIGH STREET, BAGSHOT - REMOVAL OF PARKING BAYS pdf icon PDF 51 KB

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    (Andrew Milne - Area Team (NW) Manager)

     

    To consider the removal of a number on-street parking bays from either side of Half Moon Street.

     

    Additional documents:

    Decision:

    The Local Committee approved the proposal for the removal of the four parking places outside Anchor House, High Street, Bagshot and their replacement with double yellow lines.

     

    The Local Committee agreed that the County Council make an Order under the relevant parts of the Road Traffic Regulation Act 1984 for this amendment, that it is advertised and that if no objections are maintained, the Order is made.

     

    The Local Committee agreed that the Parking Strategy and Implementation Team Manager will consider and resolve objections and that should any objections not be readily resolvable, that these objections will be determined by the ParkingStrategy and Implementation Team Manager in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

    Minutes:

    Andrew Milne, Area Highways Manager, introduced the report which outlined the reasons for the removal of parking bays in the High Street, Bagshot, as part of a package of measures to ensure safety.

     

    RESOLVED:

    The Local Committee (Surrey Heath) approved the proposal for the removal of the four parking places outside Anchor House, High Street, Bagshot and their replacement with double yellow lines.

     

    The Local Committee (Surrey Heath) agreed that the County Council make an Order under the relevant parts of the Road Traffic Regulation Act 1984 for this amendment, that it is advertised and that if no objections are maintained, the Order be made.

     

    The Local Committee (Surrey Heath) agreed that the Parking Strategy and Implementation Team Manager would consider and resolve objections and that should any objections not be readily resolvable, that these objections be determined by the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

65/12

BAGSHOT ROAD, CHOBHAM - ALTERATION TO PARKING RESTRICTION pdf icon PDF 50 KB

    (Andrew Milne - Area Team (NW) Manager)

     

    To consider the alteration of on street parking restrictions which, following recent development, finish half way across the entrance to the development.

     

    Additional documents:

    Decision:

    The Local Committee approved the proposal for the reduction of the single yellow line outside 2 Bagshot Road, Chobham, where the entrance of the new development starts.

     

    The Local Committee agreed the intention of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 and for this amendment to be advertised and that, if no objections are maintained, the Order is made;

     

    The Local Committee agreed that the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager, in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

    Minutes:

    Andrew Milne, Area Highways Manager, introduced the report which outlined alterations required as a result of the new Co-operative development.

     

    RESOLVED:

    The Local Committee (Surrey Heath) approved the proposal for the reduction of the single yellow line outside 2 Bagshot Road, Chobham, where the entrance of the new development starts.

     

    The Local Committee (Surrey Heath) agreed the intention of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 and for this amendment to be advertised and that, if no objections are maintained, the Order be made;

     

    The Local Committee (Surrey Heath) agreed that the Parking Strategy and Implementation Team Manager would consider and try to resolve any objections and that a decision on any remaining unresolved objections would be made by the Parking Strategy and Implementation Team Manager, in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

66/12

STATION ROAD, CHOBHAM - PROPOSED PARKING RESTRICTIONS FOR TESCOS EXPRESS STORE pdf icon PDF 39 KB

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    (Jack Roberts, Parking Engineer)

    To approve arrangements for progressing Traffic Regulation Orders for proposed amendments to on-street parking restrictions in Station Road, Chobham.

     

    Additional documents:

    Decision:

    The Local Committee agreed the proposed amendments to on-street parking restrictions in Station Road, Chobham as described in this report and shown in detail at Annex A.

     

    The Local Committee noted that the cost of advertising and implementing the restrictions will be funded by Surrey County Council’s Parking Team.

     

    The Local Committee agreed the intentions of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and loading restrictions in Station Road, Chobham as shown on the drawing in annex A, that these be advertised and that if no objections are maintained, the Order is made.

     

    The Local Committee agreed that the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

     

    Minutes:

    Andrew Milne, Area Highways Manager, introduced the report on behalf of the Parking team.  The parking team were thanked for their work on this item, as this reflected the local debate and helped address residents concerns.  The proposed amendments also supported the Borough Councils stand on this matter.

     

    RESOLVED:

    The Local Committee (Surrey Heath) agreed the proposed amendments to on-street parking restrictions in Station Road, Chobham as described in this report and shown in detail at Annex A.

     

    The Local Committee (Surrey Heath) noted that the cost of advertising and implementing the restrictions will be funded by Surrey County Council’s Parking Team.

     

    The Local Committee (Surrey Heath) agreed the intentions of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and loading restrictions in Station Road, Chobham as shown on the drawing in annex A, that these be advertised and that if no objections are maintained, the Order be made.

     

    The Local Committee (Surrey Heath) agreed that the Parking Strategy and Implementation Team Manager would consider and try to resolve any objections and that a decision on any remaining unresolved objections would  be made by the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice Chairman and the relevant County Councillor.

     

     

67/12

LOCAL PREVENTION FRAMEWORK pdf icon PDF 53 KB

    (Leigh Middleton – Contract Performance Officer, Services for Youth People, Children, Schools and Families)

     

    Due to the lead in time required for re-commissioning Local Prevention Contracts, a decision is required whether to extend or re-commission for April 2013.  Feedback from Members indicates that it is too soon to make long term strategic commissioning decisions therefore the report outlines the case for extending the contracts by 5 months to 31 August 2013.

     

    Additional documents:

    Decision:

     

    The Local Committee agreed to extend the Local Prevention contract for five months to 31 August 2013

     

    The Local Committee agreed to extend the remit of the Youth Task Group to constitute up until the first Local Committee of the municipal year

     

    The Local Committee agreed to delegate the ability to appoint Members to the Task Group to the Assistant Director for Young People in consultation with the Chair and Vice-Chair of the Local Committee to replace any members who are no longer Councillors as a result of the elections up until the first Local Committee of the municipal year (4 July 2013).

     

    Minutes:

    Leigh Middleton, Contract Performance Officer, introduced the item and explained that the local prevention framework was a pot of money delegated to the local committee to provide preventative activities for young people across the Borough.  The Committee’s task group had met with the current providers and had scrutinised their activity to date in detail.  Members were glad to see that their recommendations had fed into the process and were being taken on board.  It was noted that future contracts would be for a period of 2 years and that the tender process had been streamlined.

     

    RESOLVED:

    The Local Committee (Surrey Heath) agreed to extend the Local Prevention contract for five months to 31 August 2013

     

    The Local Committee (Surrey Heath) agreed to extend the remit of the Youth Task Group to constitute up until the first Local Committee of the municipal year

     

    The Local Committee (Surrey Heath) agreed to delegate the ability to appoint Members to the Task Group to the Assistant Director for Young People in consultation with the Chair and Vice-Chair of the Local Committee to replace any members who are no longer Councillors as a result of the elections up until the first Local Committee of the municipal year (4 July 2013).

     

68/12

YOUTH SMALL GRANTS pdf icon PDF 33 KB

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    (Leigh Middleton – Contract Performance Officer, Services for Youth People, Children, Schools and Families)

     

    To consider the applications received for the Small Grants Allocation.

     

    Additional documents:

    Decision:

    The Local Committee approved the Officer recommendations on the award of funding as follows:-

     

    Surrey Young Farmers - core supportive activities                    £   400

    1st Bagshot Scout Group – outdoor activities                              £1,200

    Turners Boxing Activity                                                                   £2,771

    Minutes:

    Leigh Middleton, Contract Performance Officer, introduced the report on small grants bids received.  Members were pleased to note the applications received.  There were funds left after allocation and members were encouraged to recommend applicants in order to ensure all funds were spent before the end of the financial year.  Members noted that small grants would be less restricted next year.

     

    RESOLVED:

    The Local Committee (Surrey Heath) approved the Officer recommendations on the award of funding as follows:-

     

    Surrey Young Farmers - core supportive activities                    £   400

    1st Bagshot Scout Group – outdoor activities                              £1,200

    Turners Boxing Activity                                                                   £2,771

69/12

FORWARD PLAN pdf icon PDF 32 KB

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    To review the forward plan and to receive suggestions for additional future items.

    Decision:

    The Local Committee noted the forward plan and suggested two further items for inclusion on the next agenda:-

     

    Red Road Update

    Basingstoke Canal Update.

    Minutes:

    Cllr Ivison introduced this report for information.

     

    The following additional items were suggested for future meetings:-

    ·         Update on the Red Road

    ·         Update on the Basingstoke Canal

     

    RESOLVED:

    The Local Committee (Surrey Heath) noted the forward plan.