Venue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Jess Edmundson, Partnership Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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The questions and responses from the open forum session are included as Annex A to these minutes. |
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CHAIRMAN'S ANNOUNCEMENTS [AGENDA ITEM ONLY]
The Chairman to give any announcements. Minutes: The Chairman gave the following announcements:
· Coronavirus – There is lots of information and also misinformation being distributed. Surrey County Council (SCC) have been sending out regular information bulletins. I would urge you all to look at these and use this as the basis for informing your residents. As it stands there are two confirmed cases in Surrey who are either family members or known to each other. By following the advice given to us by SCC and Public Health we can minimise the risk and help stop the spread of the virus.
·
Members Community Allocation
– The fund has now closed for 2019/20. In
Reigate & Banstead 97% of the funds were committed and
allocated to local projects across the borough. Several members
helped to support the Junior Citizens Scheme. The events took place
in February 2020 and involved 1000 young people across the
borough. ·
Members Highways Fund – All money for 2019/20 has been committed and spent with
just a few outstanding jobs to be done. This had been due to the
weather. This is a pledge to members and residents to report any
problems such as potholes or missing signs via the online
‘report it’ button. This is the easiest way to get jobs
logged. ·
Rural Gigabit voucher scheme
– Members should all recently have received an
email from Katie Brennan in relation to the Rural Gigabit Voucher
Scheme. These vouchers can be applied for by residents in rural
designated postcodes. Groups of two or more residential properties
or small/medium businesses (SMEs) in Defra designated rural
postcodes could be entitled to vouchers to upgrade their broadband
to full fibre. It is estimated that approximately 2000 residents
and businesses could be eligible for these vouchers in Reigate
& Banstead. Can I urge members to spread the word to residents
and businesses who this may be suitable for and encourage them to
apply? Katie Brennan, SCC is also very happy to speak to anyone who
would like to know more. ·
A217 works – The
road safety work south of Reigate are due to start shortly. More
information should be sent out to members on this shortly.
·
Sustainable Travel Task Group
– the task group is making progress in the set
up and we are still looking for innovators who would like to be
involved. Details of the first meeting will be sent out shortly and
is scheduled for 25 March. Members have been provided with two
handouts today. One looks at the topics the task group would like
to cover, although this is not an exhaustive list and is open to
suggestions. The second handout looks at the project management
tools that the task group will use to assess each of the topics on
the list. This will also be distributed electronically after the
meeting. · Thanks to services – The recent bad weather has caused much disruption and I wanted to take this opportunity to thank all the people; emergency services, highways officers and Keir that worked around the clock to ... view the full minutes text for item 1/20 |
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Cllr Michael Blacker. |
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MINUTES OF PREVIOUS MEETING PDF 143 KB
To approve the minutes of the previous meeting as a correct record.
Minutes: The minutes of the previous meeting held on 2 December 2019 were agreed as a true record and signed by the Chairman. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. · As well as an interest of the Member, this includes any interest, of which the Members is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial Minutes: There were no declarations of interest. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: There was one petition received before the deadline. The full wording of the petition and officer response was available to view within the supplementary agenda. |
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The full wording of the petition and officer response will be provided within the supplementary agenda. Minutes:
Declarations of Interest: None
Petitions, Public Questions and Statements: None
The lead petitioner, Mrs Diane Brown attended the meeting and addressed the committee with her concerns. She noted the road was narrow and suggested trialling a one way single track along the road to help with this. She noted also there was currently a 20mph zone in place outside the school but at present this didn’t work well and the zone needed to be extended in order to be more effective.
Key points from the discussion:
·
The local divisional member noted that St John’s was a
conservation area that was a little oasis of history located in
Redhill. This meant these historical and narrowly constructed roads
were not suitable for nowadays. It was noted that many of the
problems were associated with the large Britaniacrest HGVs that were using this route. She
added that she had been looking at this for some time along with
officers and work was underway to implement a weight restriction on
the road to help alleviate the problem. ·
It was noted that many commuters were aware of the narrow nature of
the road and often parked with 2 wheels on the pavement to leave
more space in the road. This caused a pavement obstruction and made
it harder for pedestrians to use the pavement safely. ·
The divisional member concluded that she had been busy working with
the Greenspaces team at Reigate & Banstead Borough Council
(RBBC) to look at installing a cinder path across the common to
provide a safe walking route to the school. Community
Infrastructure Levy (CIL) funding would be sought to fund
this. ·
The committee acknowledged this was a big problem and one that had
been so for some time. With the AHM adding that everything that
could be looked at or done to improve the situation would be
explored as part of the upcoming feasibility study at the
location. ·
It was noted the officer response didn’t appear to have the
level of detail or commitment of support that was given verbally by
the divisional member. The AHM confirmed this was because the
suggestion of the cinder path was associated with the borough
council and not something that was on the highway and therefore not
a SCC responsibility. · The Chairman noted there were comments made about the part time signage not working as it should. He advised members of the committee and the public that if this was the case then this should be reported via the online reporting process as mentioned in his chairman’s announcements.
Resolution:
The local committee noted the response and the planned works that had already been approved and those that were to be carried out in the coming financial year. |
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FORMAL PUBLIC QUESTIONS PDF 157 KB
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: Declarations of Interest: None
Petitions, Public Questions and Statements: There were three questions received before the deadline from two different questioners. The details of the questions and officer responses were provided within the supplementary agenda.
Neither questioner attended the meeting to ask a supplementary question.
Key points from the discussion:
· Members raised questions about the table provided within the response to question 3. Clarification was sought on the support that was available from SCC to local schools in relation to road safety and sustainable travel services. The Chairman stated he would seek clarity from the officers about this.
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FORMAL MEMBER QUESTIONS PDF 316 KB
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: Declarations of Interest: None
Petitions, Public Questions and Statements: There was one question received before the deadline. The details of the question and officer response were provided within the supplementary agenda.
Ms Thomson did not ask a supplementary question; stating the question had come from a resident and she had submitted it on their behalf.
Key points from the discussion:
·
A question was asked about the process of road adoption and what
residents would need to do for SCC to consider adopting it. The AHM
confirmed that details of the process are included
on the SCC website. She then explained that when the development
was past the point of construction, the residents would need to
agree that this was something they’d want to do. An
assessment would be paid for by residents but this would need to be
done through SCC’s Transport Development and Planning (TDP)
team or a consultant to then find out the costs. · The AHM suggested a question could be formally submitted to the Partnership Committee Officer (PCO) for a full and proper answer. |
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ACTIVE NEIGHBOURHOODS PRESENTATION [AGENDA ITEM ONLY] PDF 4 MB
To receive a presentation from representatives of Cycle Redhill and Reigate discuss their work and involvement in the recent Active Neighbourhoods project. Minutes: Declarations of Interest: None
Petitions, Public Questions and Statements: None
Mr Bill Jessup from Cycle Redhill & Reigate attended the meeting to give a presentation on the Active Neighbourhoods project and the involvement the group had had in this.
The presentation given by Mr Jessup is included as Annex B to these minutes.
Key points from the discussion:
·
The Local Committee thanked Mr Jessup for his insightful and
interesting presentation. ·
Members noted that the presentation focussed a lot on cycling in
the Netherlands and noted the topography of such was very different
to Reigate; flat. Mr Jessup confirmed this was a coincidence and
had no bearing on cycling in the Netherlands as cycling was even
prevalent in the mountainous areas. He added the increase in
availability and affordability of electric bikes was making it
easier to cycle in hilly areas such as Reigate. ·
Members acknowledged that the presentation was a good first step
and introduction to the Sustainable Travel Task Group and the
complex issues they would be faced with. They agreed that all
travel would need to be looked at holistically as to not adversely
impact on any other when looking for solutions. · The Chairman added in relation to the Task Group that it was important to keep groups such as Cycle Redhill & Reigate with the interest and expertise involved in the work.
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CABINET MEMBER FOR HIGHWAYS UPDATE TO COUNCIL [FOR INFORMATION] PDF 96 KB
SCC Cabinet Members provide a briefing on their portfolios to council meetings. The Cabinet Member for Highways and Transport briefings will be provided for the local and joint committees for consideration and comment. As this is the first report, the last three briefings have been attached as Annex A.
Minutes: Declarations of Interest: None
Petitions, Public Questions and Statements: None
Resolution:
The Local Committee noted the contents of the briefing.
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HIGHWAYS SCHEMES 2019/20 – END OF YEAR UPDATE [EXECUTIVE FUNCTION - FOR DECISION] PDF 129 KB
To inform the Local Committee on the outcome of the 2019/20 Integrated Transport Scheme (ITS) and highway maintenance programmes in Reigate and Banstead and the amendments to the 2020/21 Local Committee capital budget.
This report also sets out the progress of highway works carried out by Surrey County Council which were not funded by the Local Committee and were not progressed by the Local Area Team, but other teams within the council.
Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed:
i)
To note the contents of this report. ii)
To note the increased capital budget for 2020/21, following the
full council meeting held in December 2019, from £211,111
which was reported at the December Local Committee to
£334,000. iii)
That the capital improvement schemes allocation for Reigate and
Banstead in 2020/21 be used to progress the Integrated Transport
Schemes programme as set out in Annex 4. iv) To note the increased capital maintenance budget for 2020/21 from £174,000 to £295,000, following the full council meeting held in December 2019. Which will be used to fund capital maintenance schemes, divided equitably between divisional members. Schemes to be progressed using this funding will be agreed by the Reigate & Banstead Maintenance Engineer in consultation with the Local Committee Chairman, Vice-Chairman and divisional members.
Reason for decisions:
The above decisions were made to update the Local Committee on the outcome of the 2019/20 highway works programme in Reigate and Banstead, and amendments to the 2020/21 Local Committee capital budget. Minutes: Declarations of Interest: None
Petitions, Public Questions and Statements: None
The AHM introduced the report thanking members for the co-operation to help get schemes progressed and work done. She added the details of all the work done and scheduled was detailed in the annexes to the report.
She also highlighted the good news about additional funding that was detailed within the report. She thanked those members who had agreed to pool £6000 of their £7500 Member Highways Fund to help fund a Revenue Maintenance Gang as they had done in the previous financial year.
Key points from the discussion:
·
Members questioned the information relating to drainage a gully
cleaning. The report stated the information in relation to Mole
Valley. The AHM apologised for the typo and confirmed that it
should in fact read Reigate & Banstead. ·
There was confusion over the various budgets and the changes that
had been detailed. There was concern the figures in the report
didn’t add up. The AHM advised she would email members
separately to explain the various budgets as it would be the most
straight forward approach. ·
A specific query was raised by the divisional member about
Parkhurst Road, Horley and the dreadful
state that it was currently in. The forward programme seemed to
suggest that more patching work would be taking place when it was
felt that a full resurface was needed. The AHM said she would seek
clarification on exactly what work was being done and report back.
She added that version 1 of 2020-21 Horizons programme was
available to view online and members could nominate roads to have
work done through this programme. ·
A question was asked about Masons Bridge Road and the work that was
being done to improve safety here. It was suggested that the single
post with a flashing Vehicle Activated Sign (VAS) would be
insufficient at managing speeds and stopping accidents. The AHM
confirmed there were limited options available on this road due to
space and accessibility and this was deemed as the best
option. ·
A concern was raised over the proposed location of a build out in
Banstead village. The divisional member raised concerns that the
location would lead to confusion and further congestion. The AHM
confirmed she would pass this to the Road Safety Team who were
responsible for the scheme and ask them to contact the member
directly. ·
A question was asked about the replacement of old and unusable
street furniture and the plans that were in place to replace these.
The AHM confirmed the good news that there was additional capital
funding for both illuminated and non-illuminated signs to be
installed along the A217. She added she would be in contact with
the divisional member outside the meeting to discuss. · It was requested that the statutory 20mph sign on the entrance to Earlswood be replaced as a matter of urgency as there currently was no warning to motorists they were entering the zone. The AHM ... view the full minutes text for item 9/20 |
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RECOMMENDATIONS AND DECISIONS TRACKER [FOR INFORMATION] PDF 249 KB
The tracker monitors the progress of the decisions and recommendations that the Local Committee has agreed.
The Local Committee is asked to note the progress made and agree to remove from the tracker any items marked ‘complete’. Minutes:
The Local Committee noted the decision tracker. |
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FORWARD PLAN [FOR INFORMATION] PDF 51 KB
The Local Committee (Reigate and Banstead) will note the contents of the forward plan. Minutes: The Local Committee noted the forward plan and asked for a standing item of Task Group Updates to be included as well as a future report to be received on the Universal Youth Offer, following the closure of the consultation in April 2020. |