Agenda and minutes
PDF 64 KBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Sarah Quinn, Community Partnership and Committee Officer
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Apologies for Absence
To receive any apologies for absence and substitutions under Standing Order 40. Minutes: Apologies for absence were received from Mrs Frances King, Mr Peter Lambell, Cllr Mark Brunt, Cllr Mrs Rita Renton and Cllr Sam Walsh. Apologies for lateness were received from Mr Michael Gosling (arrived 14:35) and Cllr Graham Knight (arrived 14:15). |
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Minutes - 18 June 2012
The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The following amendments were made to the minutes:
Page 1: Heading – the meeting took place at 14:00 rather than 10:00
Page 4: 33/12, first bullet point to read “Members noted...”
Page 5: 33/12, second bullet point, fourth line to read “...enforcement, as it is necessary...”
Page 8: 36/12, second bullet point, sixth line – “inappropriate” rather than “in appropriate”
Subject to the above amendments, the minutes were agreed as an accurate record of the meeting.
[It was also noted that the appendices had been omitted from the copy of the minutes distributed to Members. The Community Partnership and Committee Officer agreed to circulate the appendices separately to Members. They are also available online.] |
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Declarations of Interest
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes:
· Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which they Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it is arises, or do anything to influence other Members in regard to that item. Minutes: There were no declarations of interest. |
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Petitions
To receive any petitions in accordance with Standing Order 65 and the local protocol. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 7 days before the meeting. Minutes: None received. |
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Formal Public Questions
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 66. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 7 days before the meeting. Minutes: None received. |
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Formal Member Questions
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12.00pm four working days before the meeting. Minutes: None received. |
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Member Allocations Funding
To set out the funding available to the Local Committee for County Councillors’ allocations in 2012/13 and to give consideration to the funding requests received.
(Report and Appendix 1 attached) Additional documents: Minutes: The Community Partnerships Team Leader (East) presented the report.
The Committee:
(i) AGREED the items presented for funding from the Local Committee’s 2012/13 revenue funding, as set out in section 2 of the report submitted and summarised below:
· Parish of Kingswood – St Andrew’s Room Appeal - £3,000 · Whitebushes Village Hall – Activities for Children - £2,000 · Redhill Redstone Rotary Club/Reigate and Banstead Borough Council – Redhill Twenty7 Fun Day - £2,500
(ii) NOTED that there were no items for approval from the Local Committee’s 2012/13 capital budget.
(iii) NOTED the expenditure previously approved by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated authority, as set out below:
· Chairs for Wi-Fi at Horley Library - £972
(iv) NOTED any returned funding and/or adjustments, as set out within the report submitted and also in the financial position statement at Appendix 1 of the report submitted.
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Local Prevention Commissioning (Youth) - 2012/13
Due to the lead in time required for re-commissioning Local Prevention Contracts, a decision is required in September whether to extend or re-commission for April 2013. The local needs assessment for at risk young people has not changed and there are no significant performance concerns with the current provider operating in Reigate and Banstead. Feedback from Members indicates that it is too soon to make long term strategic commissioning decisions therefore this paper outlines the case for extending the contracts by 5 months to 31 August 2013.
(Report and Annexes A and B attached) Additional documents: Minutes: The Contract Performance Officer presented the report.
During discussion by the Committee the following key points were raised:
· Members wished to know how many young people had been worked with under the contract to date. The Contract Performance Officer informed Members that data was only available until the beginning of August, and in this time the provider had worked with 11 young people, but that it was anticipated that more contacts would be made during the summer holidays.
· Discussion took place around the benefits and drawbacks of extending the contract. Although it was acknowledged that the contract was operating from a “standing start”, and that the target cohort of young people was difficult to contact, Members generally felt that the performance so far was not satisfactory, and concerns were raised regarding value for money. As a result, Members expressed reluctance to extend the contract for a further five months.
· Members requested an update at the next meeting of the Local Committee on 3 December 2012, with a view to making a decision regarding the future of the contract at the 4 March 2013 meeting (thus enabling a decision prior to the end of the current contract on 31 March 2013).
· Concerns were raised regarding the delegation of Task Group appointments to the Assistant Director for Young People. As a result, the Chairman proposed the following amendment to recommendation (iii):
ØAdd the word “interim” between “appoint” and “Members”. ØAdd the words “or in their absence, the Members” between “Vice-Chairman” and “of”.
This was seconded by Mrs Kay Hammond and carried.
The Committee:
(i) REFUSED to extend the Local Prevention contract for five months to 31 August 2013 on the grounds that the performance of the contract to date was not deemed to be satisfactory.
(ii) AGREED to extend the remit of the Youth Task Group to constitute up until the first Local Committee of the municipal year.
(iii) AGREED to delegate the ability to appoint interim Members to the Task Group to the Assistant Director for Young People in consultation with the Chairman and Vice-Chairman, or in their absence, the Members of the Local Committee to replace any Members who are no longer Councillors as a result of the elections. |
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Travel SMART Local Sustainable Transport Fund (Large Bid) Programme 2012-13
In June 2012, the County Council was successful in securing an award of £14.304 million in grant funding from the Department of Transport’s Local Sustainable Transport Fund (LSTF). This is in addition to the award of £3.93 million LSTF Key Component secured in July 2011. Both grants are for the period up to 31 March 2015 and jointly form the Surrey Travel SMART programme. As part of the Surrey Travel SMART programme, a total of £4,854 million has been allocated for sustainable travel improvements in Redhill / Reigate. This paper outlines the funding allocation and the indicative 2012/13 programme.
(Report and Annexes A – D attached) Additional documents: Minutes: The Travel and Transport Group Manager and the Travel SMART Engagement Manager presented the report.
During discussion by the Committee the following key points were raised:
· Members wished to know whether the proposals would address the issue of traffic congestion in Redhill. The Travel SMART Engagement Manager explained that the proposals were aimed at increasing walking and cycling to work via the routes highlighted on the map (Annex B to the report submitted), as well as improvements to bus corridors. This would contribute towards the reduction of traffic congestion.
· Concerns were raised regarding the fact that any unspent funds had to be returned to the Department for Transport (DfT) at the end of the financial year. Members wished to know how confident officers were that the funds would be spent. The Travel and Transport Group Manager acknowledged that there was no ability to transfer money into future years, and highlighted the need to continue momentum to ensure that the funds were spent.
· Discussion took place regarding the reprofiling of the spend to future years. The Travel and Transport Group Manager informed Members that this was still subject to Treasury approval, but if permitted, would enable as much of the spend as possible to take place later within the three-year period.
· Members suggested that education for cyclists and drivers was required to improve safety. The Travel SMART Engagement Manager informed the Committee that 55% of the funding was revenue, and that education and social marketing were key elements of the project. This included proposals to offer discounted cycle training to householders along the routes identified, and for holding promotional events such as the recent Guildford Cycle Festival. Officers noted that until now, most cycling education had focused on children, but there was now a need to increase education and training for adults following an increase in adults taking up or returning to cycling following the Olympics. Work was taking place with British Cycling and local cycling clubs to improve information and road training for adults.
· Clarification was sought as to how Route 2A from Water Colour to the National Cycle Network was being funded. It was thought that there was a commitment in the Section 106 agreement to fund this route; however, the programme stated that this was being funded from the Large Bid. Officers agreed to provide clarification on this.
· Members noted the importance of co-ordinating this activity with the Drive SMART initiative. However, it was acknowledged that the Drive SMART budget was likely to change with the transition to the Police and Crime Commissioner.
· Discussion took place regarding community engagement and the area it would cover, particularly around the Holmethorpe Industrial Estate and areas of deprivation. The Travel SMART Engagement Manager acknowledged the need to use common sense when engaging with the community. He informed Members that he was confident that funding could be spent in Merstham having learned from the experience of projects in similar areas such as Maybury and Sheerwater in Woking. There was also ... view the full minutes text for item 50/12 |
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Highways Schemes Progress Report
To update the Local Committee on the progress of Integrated Transport and maintenance schemes on the highways in Reigate and Banstead.
(Report attached) Minutes: The Area Highways Manager presented the report.
During discussion by the Committee the following key points were raised:
· Members wished to know when lining work in relation to parking restrictions in Merstham would commence. The Area Highways Manager informed the Committee that this was imminent, as well as similar works in Woodmansterne.
· Concerns were raised regarding a number of sites, including the A242 Croydon Road, Reigate, and Court Lodge Road, Horley, that were listed as not suitable for micro-asphalt. The Area Highways Manager explained that sustained rainfall earlier in the year meant that these works could not go ahead. Alternative materials were being sought.
· Concerns were raised regarding flooding on the A23 at its junction with Salbrook Road, Salfords, and its junction with Victoria Road, Horley. Concerns were also raised regarding flooding at Station Approach, Chipstead. The Area Highways Manager confirmed that the A23 locations were both on the list of priorities for gulley cleaning, and he would look into the concerns around Station Approach. He agreed to speak to colleagues in Reigate and Banstead Borough Council with regards to co-ordination of street sweeping with gulley cleaning.
· A number of locations in the Banstead East division were discussed. The Area Highways Manager agreed to look into these issues and pass on concerns to officers where relevant.
· Discussion took place regarding streetworks and the rescheduling of works on diversionary routes. The Area Highways Manager informed Members that works would not be programmed if notice was given of utility works.
· Members requested a structure chart for the Streetworks team. The Area Highways Manager agreed to circulate this.
The Committee NOTED the report for information. |
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Community Safety in Reigate and Banstead
Surrey County Council is a statutory partner on the Reigate and Banstead Community Safety Partnership (CSP). The Local Committee is entitled to nominate a County Councillor as a representative on the CSP, and did so at its previous meeting. Since then, this post has become vacant. It is therefore necessary to nominate a new representative.
(Report attached) Minutes: The Community Partnership and Committee Officer presented the report.
Mrs Kay Hammond explained that she had recently been appointed as Chairman of the Local Government Association’s Fire Services Management Committee, meaning she was unable to continue as the Local Committee’s representative on the Community Safety Partnership.
The Committee:
(i) NOMINATED Mrs Dorothy Ross-Tomlin to the Reigate and Banstead Community Safety Partnership for the remainder of 2012/13.
(ii) NOMINATED Dr Zully Grant-Duff as a substitute for the remainder of 2012/13.
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Cabinet Forward Plan
To consider the Cabinet Forward Plan of Key Decisions.
(Report attached) Minutes: The Committee NOTED the report.
[Members noted that Cabinet were due to receive a report on the Major Schemes Review at the 23 October meeting of the Cabinet, and wished to know whether it was possible for Members to see the proposed list and make comments. The Area Highways Manager informed the Committee that public consultation was due to take place via a roadshow. He agreed to find out whether Members were invited to these events and would circulate dates via the Community Partnership and Committee Officer, as well as feeding back concerns raised regarding the process.] |
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Local Committee Forward Plan
To note the forward programme for reports to Local Committee in 2012/13 as set out in Annex A.
(Report and Annex A attached) Minutes: The Committee NOTED the report.
[Members requested an update on Section 106 funding at a future informal meeting.] |