Councillors and committees

Agenda, decisions and minutes

Contact: Michelle Collins, Partnerships Lead  Surrey County Council, Community Partnerships & Engagement Team, Woodhatch Place, 11 Cockshot Hill, Woodhatch, Reigate, RH2 8EF

Media

Items
No. Item

1/21

APOLOGIES FOR ABSENCE

    • Share this item

    To receive any apologies for absence.

    Additional documents:

    Minutes:

    Apologies for absence were received from Councillors Frank Kelly and Andy Lynch. Councillors J Baker, J King and C Whinney were not in attendance.

2/21

MINUTES OF PREVIOUS MEETING pdf icon PDF 217 KB

    • Share this item

    To approve the minutes of the previous meeting as a correct record.

     

    Additional documents:

    Minutes:

    The minutes of the previous meeting on 1st November 2021 were approved as an acurate record of the meeting with the amendment that Cllr Nick Harrison was not present at the meeting.

3/21

DECLARATIONS OF INTEREST

    • Share this item

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

     

        (i)        Any disclosable pecuniary interests and / or

       (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    ·         As well as an interest of the Member, this includes any interest, of which the Members is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Additional documents:

    Minutes:

    There were no declarations of interest made during this item.

4/21

PETITIONS

    • Share this item

    This is a standard item on the agenda for the committee to receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting, or the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    No petitions are due to be considered by the committee at this meeting.

     

    Additional documents:

    Minutes:

    There were no petitions presented for consideration at this committee.

5/21

FORMAL PUBLIC QUESTIONS

    • Share this item

    This is a standard item on the agenda to answer any questions from residents or businesses within the Reigate and Banstead borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting.

    Additional documents:

    Minutes:

    There were no formal public questions for consideration at this meeting.

6/21

FORMAL MEMBER QUESTIONS

    • Share this item

    This is a standard item on the agenda to consider any questions from members of the committee (under Standing Order 47). Notice should be given in writing to the Committee Manager identified on this agenda before 12 noon 4 working days before the meeting.

    Additional documents:

    Minutes:

    There were no formal member questions for consideration at this meeting.

7/21

HIGHWAYS FORWARD PROGRAMME (2022-2023) pdf icon PDF 255 KB

    This report seeks approval of a programme of highway works for Reigate & Banstead funded from the Local Committee’s delegated capital and revenue budgets.

     

    Additional documents:

    Decision:

    The Local Committee (Reigate & Banstead) agreed that:

     

    General

    (i)      The Local Committee’s devolved highways budget for capital works in 2022/23 was £828,390.

    (ii)      The devolved capital budget for  highway works be used to progress both capital improvement schemes and  member capital allocation as detailed in Section 1 of the committee report.

    (iii)     The Highway Engagement & Commissioning Manager be authorised, in consultation with county members to be able to reallocate budget to reserve  schemes should there be a need to change the programme.

    (iv)     The Highways Engagement and Commissioning Manager be authorised, in  consultation with county members, be able to allocate any additional funding  for schemes, in accordance with any guidance issued surrounding that funding.

     

    Capital Improvement Schemes

    (v)     The capital improvement schemes allocation for Reigate & Banstead be used to progress the Major Integrated Transport Schemes programme set out in Annex 1 of the committee report.

    (vi)     The Highways Engagement and Commissioning Manager be able to vire money between the schemes agreed in Annex 1 of the committee report, if required.

    (vii)    The Highways Engagement and Commissioning Manager, in line with the Scheme of Delegation, be able to progress any scheme from the Major  Integrated Transport Schemes programme, including consultation and  statutory advertisement that may be required under the Road Traffic  Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this would be reported back to the appropriate county member.

     

    Member Capital Allocation

    (viii)   To note that, £50,000 is allocated to each divisional member. Up to £15,000 of this could be allocated to minor ITS, or all £50,000 could be used on capital maintenance (recommended option). The schemes would to be proposed by county members in consultation with the Stakeholder Engagement Officer.

     

    Revenue Maintenance

    (ix)     To note that there will continue to be a Member Local Highways Fund (revenue) allocation of £7,500 per county member to address highway issues in their division; and

    (x)     That each county member allocated £6,000 of their Member Local Highways Fund allocation to be pooled to commission a revenue maintenance gang.

    (xi)     That revenue works would be managed by the Highway Maintenance team on behalf of and in consultation with county members.

     

    REASONS FOR RECOMMENDATIONS:

    To agree, a programme of highways works in Reigate & Banstead for 2022/23, funded from budgets available to enable schemes and works to progress these schemes.

    Minutes:

    Officer in attendance: Zena Curry, Highways Engagement and Commissioning Manager

     

    The Committee considered a report seeking approval of a programme of highway works for Reigate & Banstead funded from the Local Committee’s delegated capital and revenue budgets.

     

    There were questions regarding how schemes had been prioritised on the new Integrated Transport Schemes (ITS)  list and the difference between the figures for scheme development in comparison to the report received last year. The Highways Engagement and Commissioning Manager described how schemes were prioritised through the CASEE scoring system. It was agreed that the Highways Engagement and Commissioning Manager would re-circulate the complete ITS list and information about the different funding streams available to members in the 2022/23 financial year.

     

    There was a specific question asked around the possibility of being able to bring schemes forward if they could be funded through the Community Infrastructure Levy (CIL). It was noted that this could be included as evidence of local support for a scheme through the prioritisation process, however this would need to be weighed against the available engineering resource and opportunity to carry out feasibility studies. The Highways Engagement and Commissioning Manager stated that she would be happy to meet with particular members to discuss specific schemes if that was useful.

     

    Some members asked about specific schemes and when they would be implemented. In particular the latest position on the Chetwode Road discussions. It was noted that discussions were in place, and that the latest position would be emailed to the divisional member. It was also noted that if members or residents had any road markings that needed refreshing, they should log it onto the Council’s website which would then be assessed alongside other requests in the borough.

     

    The Local Committee (Reigate & Banstead) AGREED that:

     

    General

    (i)      The Local Committee’s devolved highways budget for capital works in 2022/23 was £828,390.

    (ii)      The devolved capital budget for  highway works be used to progress both capital improvement schemes and  member capital allocation as detailed in Section 1 of the committee report.

    (iii)     The Highway Engagement & Commissioning Manager be authorised, in consultation with county members to be able to reallocate budget to reserve  schemes should there be a need to change the programme.

    (iv)     The Highways Engagement and Commissioning Manager be authorised, in  consultation with county members, be able to allocate any additional funding  for schemes, in accordance with any guidance issued surrounding that funding.

     

    Capital Improvement Schemes

    (v)     The capital improvement schemes allocation for Reigate & Banstead be used to progress the Major Integrated Transport Schemes programme set out in Annex 1 of the committee report.

    (vi)     The Highways Engagement and Commissioning Manager be able to vire money between the schemes agreed in Annex 1 of the committee report, if required.

    (vii)    The Highways Engagement and Commissioning Manager, in line with the Scheme of Delegation, be able to progress any scheme from the Major  Integrated Transport Schemes programme, including consultation and  statutory advertisement that may be required under the Road Traffic  Regulation Act 1984,  ...  view the full minutes text for item 7/21

8/21

RECOMMENDATIONS AND DECISIONS TRACKER [FOR INFORMATION] pdf icon PDF 182 KB

    • Share this item

    This is a standard item on the agenda for the committee to identify action against decisions and recommendations at previous committees.

    Additional documents:

    Minutes:

    The Committee considered the open items on the recommendations tracker. In particular there was a focus on the latest position the 3 Arch Road. It was agreed that the Highways Engagement and Commissioning Manager would email members with an update after the meeting.

     

    There was thanks for the implementation of the pedestrian crossing along Frenches Road. It was requested that a sign was including on the bend to indicate that a crossing was around the corner.

     

    There were several thanks for officers in delivering items on the tracker, and the positive impact this would have for local residents.

     

    The Local Committee (Reigate and Banstead) NOTED the recommendations on the tracker.

9/21

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 46 KB

    • Share this item

    The Local Committee (Reigate and Banstead) will note the contents of the forward plan.

    Additional documents:

    Minutes:

    The Committee considered the future plans for the local committee, and asked how petitions and questions would be dealt with where decisions were not on the agenda.

     

    The Committee Manager advised members that the Cabinet had agreed that members would be provided with a process map for how petitions and questions would be considered in the future. This was part of the transformation the Council was undertaking to have earlier conversations with residents and local groups to discuss local topics.

     

    The Local Committee (Reigate and Banstead) NOTED the forward plan.