Agenda, decisions and minutes

Tandridge Local Committee
Friday, 23 June 2017 10.15 am

Venue: Council Chamber, Tandridge District Council Offices, Station Road East, Oxted, RH8 0BT

Contact: Vicki Eade, Community Partnership and Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Items
No. Item

113/17

APOLOGIES FOR ABSENCE

114/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 232 KB

115/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    Notes:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Minutes:

    None declared.

116/17

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    No petitions had been received.

117/17

FORMAL PUBLIC QUESTIONS pdf icon PDF 83 KB

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Two public questions had been received. The responses were tabled at the meeting and a copy is annexed to the minutes.

     

    1) HGV traffic for Chalkpit Quarry, from Mr Nick Skellett.

     

    Mr Skellett did not attend the meeting.

     

    Member discussion – key points:

     

    ·         Members discussed the serious concerns that local residents have about the volume of HGVs travelling around these rural, narrow, residential streets if activity at the quarry is to build up again, after a hiatus of a number of years.

     

    ·         Members expressed their astonishment and frustration that the Environment Agency has increased the permitted infilling tonnage to 200,000 tonnes per annum, from 100,000 tonnes, without consulting the county council. 

     

    ·         Where there are more than 30-40 HGV movements per day, the HGVs then cannot avoid having to pass each other as one heads to the quarry and one leaves. The road is too narrow for this, resulting in one lorry having to mount the verge. There has been an accident in the past as a result, back in 2008, when the volume of HGVs was high. Work at the quarry typically seems to be compressed into a few months, which exacerbates the HGV issues. There is no bridleway along this route, and no footpath, and yet many horseriders and school children use this route. Mr David Hodge, Leader of the County Council and member for Warlingham, reminded the Local Committee that county councillors have a duty as Corporate Parents to stand up for children’s safety.

     

    ·         Mr Martin Fisher, Ward Councillor for Oxted North and Tandridge, asked the Local Committee to ensure the County Council’s Planning and Regulatory Committee are aware of the Local Committee’s concerns about the proposed increase in HGV movements as a result of the increase to the infilling tonnage approved by the Environment Agency.

     

    Resolution:

     

    The Local Committee agreed to note the response.

     

    The Local Committee also agreed the following actions, as proposed by Mr Hodge and seconded by Mr McIntosh, and supported by all members present:

     

    1) Write to the Environment Agency and demand that a Minister comes to see the site.

    2) Request the emergency services to undertake a risk assessment.

    3) Write to the Cabinet Member for Environment and Transport to reflect the local concerns about the proposed increase in HGV volumes and ask for a cap to be implemented.

     

    2) Cuts to Highways Localism Funding, Mr Bob Milton, Chaldon Village Council

     

    Mr Milton attended the meeting.

     

    Mr Milton expressed his disappointment and frustration that the Localism Funding, previously available for Parish Councils, has been cut this year. Parish Councils need to be more involved, and communication from SCC needs to be better. Parishes need more funds and decision making devolved to them, as they are well placed to deliver locally. Mr Milton asked the county council not to abandon localism.

     

    Member discussion – key points:

     

    ·         Mr Cannon, Ward Councillor for Chaldon, supported Mr Milton, and added his disappointment that the funding would be withdrawn, with the late notice  ...  view the full minutes text for item 117/17

118/17

MEMBERS QUESTIONS

    To receive any written questions from Members under Standing Order 47.  Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.

    Minutes:

    No members’ questions had been received.

119/17

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 306 KB

    This document provides an update on the decisions made at previous meetings of the Tandridge Local Committee starting from June 2015.

     

    (Report attached).

    Minutes:

    Members were asked to note the report.

     

    Mr David Lee, divisional member for Caterham Valley, asked why speeding issues on Burntwood Lane were not referenced on the tracker. The Area Highway Manager agreed to look at this outside of the meeting and go back to Mr Lee.

120/17

PROPOSED BRIDLEWAY CREATION ON PUBLIC FOOTPATH 120 CATERHAM VALLEY (OTHER COUNTY COUNCIL FUNCTIONS) pdf icon PDF 119 KB

    This report seeks a decision on whether to make a legal order to create Public Bridleway No.120 (Caterham Valley) on Public Footpath No.120 (Caterham Valley). One objection has been received.

     

    The officer’s recommendation is that an Order should be made on the grounds that it is needed for public use.

     

    (Report and 3 annexes attached).

    Additional documents:

    Decision:

    The Local Committee (Tandridge)  RESOLVED to agree that:

     

    i. A creation order is made under section 26 of the Highways Act 1980, to create Public Bridleway No.120 (Caterham Valley) onto the line of Public Footpath No. 120 (Caterham Valley),shown A B on Drg. No. 3/1/325/H5 as dated 27/10/2016 and that if any objections are received and maintained to the Order that it is submitted to the Secretary of State for the Environment, Food and Rural Affairs for determination.

    Minutes:

    Officers attending: Debbie Prismall, Senior Countryside Access Officer, Joanne Porter, Countryside Access Assistant.

     

    Speaking in support:

     

    Mrs Avril Sleeman, Access Officer, British Horse Society, had registered to speak in support of the proposal. Mrs Sleeman spoke for 3 minutes, during which time she outlined her reasons for supporting the proposals, including:

    ·         Have used the route for many years because there are no barriers to deter horse riders.

    ·         Bridge was designated a bridleway in 2004 and a new bridge built in 2007.

    ·         Horses get frightened by the cars if you take them along the A22 embankment.

    ·         The Horse Society has offered to pay compensation to the landowner.

    ·         The route is an important link and much needed for safety.

     

    The Senior Countryside Access Officer stated that the current route along the A22 embankment is not safe for horses, and is a long way around.

     

    Member discussion – key points:

     

    ·         The Divisional Member for Caterham Valley stated that the decision was an obvious one that he fully supports. No signage is required, and the current signage incorrectly indicates it is a cycle route already.

     

    ·         The Ward Member for Harestone asked about what would happen to the embankment if the recommendation is approved. The Senior Countryside Access Officer confirmed that this would remain as highway verge.

     

    ·         In response to a question about the reasons why the landowner had objected, the Senior Countryside Access Officer confirmed that the landowner had indicated the reason for objecting to the proposals was that he did not want horseriders to have formal use of the route.

     

    ·         Mr Hodge proposed an amendment to the recommendation, as detailed below, and this was seconded by Mr McIntosh, and agreed by the committee.

     

    Vote:

     

    The committee held a vote with a show of hands, and all 8 members present voted FOR the officer’s recommendation. 

     

    Resolution:

     

    The Local Committee (Tandridge)  RESOLVED to agree that:

     

    i. A creation order is made under section 26 of the Highways Act 1980, to create Public Bridleway No.120 (Caterham Valley) onto the line of Public Footpath No. 120 (Caterham Valley),shown A B on Drg. No. 3/1/325/H5 as dated 27/10/2016 and that if any objections are received and maintained to the Order that it is submitted to the Secretary of State for the Environment, Food and Rural Affairs for determination.

     

    Reasons:

     

    Officers are of the view that the criteria for making a creation order have been met.

    The new route will benefit the public by providing a useful, safer link in the rights of

    way network for horse riders and cyclists.

121/17

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 184 KB

    The Local Committee has a delegated budget of £3000 for community safety projects in 2017/18. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also seeks the approval of Local Committee task group members and the appointment of representatives to external bodies.

     

    (Report and annex attached).

    Additional documents:

    Decision:

    The Local Committee (Tandridge) RESOLVED to agree that:

     

    (i) The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of this report.

     

    (ii) Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of this report.

     

    (iii) The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

     

    (iv) The committee approves the nomination to the East Surrey Community Safety Partnership, as set out in paragraphs 2.9 and 2.10.

    Minutes:

    Officer attending: Vicki Eade, Partnership Lead (East)

     

    The Partnership Lead introduced the report. The committee was asked to agree the process for approving the expenditure of the community safety budget, and to agree the nomination of Mr Nick Childs, Ward Councillor for Godstone, to be the Local Committee representative on the East Surrey Community Safety Partnership. This was set out in the Supplementary Agenda, tabled at the meeting.

     

    Resolution:

     

    The Local Committee (Tandridge) RESOLVED to agree that:

     

    (i) The committee’s delegated community safety budget of £3000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of this report.

     

    (ii) Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of this report.

     

    (iii) The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

     

    (iv) The committee approves the nomination to the East Surrey Community Safety Partnership, as set out in paragraphs 2.9 and 2.10.

     

    Reasons:

     

    The report sets out a process for allocating the committee’s delegated community safety budget of £3000 to local organisations. It also proposes Local Committee representation on the East Surrey Community Safety Partnership for the forthcoming year. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.

122/17

DORMANSLAND ROAD SAFETY SCHEME UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 173 KB

    This report sets out the background to the developer funded traffic calming scheme in High Street, Dormansland.  The section 106 agreement sets out the scheme that is to be funded by reference to a drawing which means that the funding cannot be used for any other scheme.

     

    Following comments received from local residents, the developer has agreed to a minor change to the scheme.  The revised scheme addresses the main concerns of residents and is supported by the local divisional Member, the local District members, the Parish Council and Dormansland Primary School.

    The report seeks approval of the revised scheme for construction.

     

    (Report and 2 annexes attached).

    Additional documents:

    Decision:

    The Local Committee (Tandridge) RESOLVED to:

     

    (i) Approve the traffic calming scheme for High Street, Dormansland as shown in Annex 2 to this report, for construction.

    Minutes:

    Officers attending: Zena Curry, Area Highway Manager, Anne-Marie Hannam, Senior Traffic Engineer, Philippa Gates, Traffic Engineer

     

    The Area Highway Manager introduced the report. The reports seeks the Local Committee’s approval as it involves making a material change to the highway.

     

    Member discussion – key points:

     

    ·         Members noted that the drawing in Annex 2 is marked ‘draft’. The Area Highway Manager confirmed this was an error, and that the drawing in Annex 2 would be remarked ‘final’.

     

    Resolution:

     

    The Local Committee (Tandridge) RESOLVED to:

     

    (i) Approve the traffic calming scheme for High Street, Dormansland as shown in Annex 2 to this report, for construction.

     

    Reasons:

     

    To enable the revised scheme developer funded traffic calming scheme for High Street, Dormansland to be implemented.

123/17

HIGHWAYS SCHEMES UPDATE 2017/18 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 114 KB

    At the 9 December 2016 Local Committee, Members agreed a programme of revenue and capital highway works in Tandridge. Whilst the County’s budget was agreed by Council on 7 February 2017, the Medium Term Financial Plan and detailed programme of schemes was not agreed by Cabinet until 28 March 2017. Therefore at the 3March 2017 Local Committee, Members agreed to give delegated authority to enable to forward programme to be progressed without the need to bring further reports to the Local Committee for decision.

     

    This report sets out recent progress on capital highway schemes following the agreed budget. The report also updates Members on progress on the number of enquiries received from customers.

     

    (Report and annex attached).

     

    Additional documents:

    Minutes:

    Officers attending: Zena Curry, Area Highway Manager, Anne-Marie Hannam, Senior Traffic Engineer, Philippa Gates, Traffic Engineer

     

    The Area Highway Manager introduced the report.

     

    Members discussion – key points:

     

    In response to a question about the ‘anomaly’ on Godstone Road, the Area Highway Manager confirmed that the signs on site did not match the legal traffic order, and therefore the traffic order needed to be amended. The signs will remain in place.

     

    Resolution:

     

    The Local Committee (Tandridge) RESOLVED to note the contents of the report.

     

    Reasons:

     

    To update the Local Committee on the progress of the highway works programme in Tandridge.

124/17

HIGHWAYS FORWARD PROGRAMME 2017/18 - 2018/19 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 169 KB

    In March 2017, Tandridge Local Committee authorised delegated authority for the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works should the Local Committee’s devolved budget change. 

    This report sets out the revised Tandridge capital and revenue highway works programmes agreed under this delegated authority following Cabinet approval of the Medium Term Financial Plan on 28 March 2017.

     

    (Report and 2 annexes attached).

    Additional documents:

    Minutes:

    Officers attending: Zena Curry, Area Highway Manager, Anne-Marie Hannam, Senior Traffic Engineer, Philippa Gates, Traffic Engineer

     

    The Area Highway Manager introduced the report. The Local Committee has a devolved budget for local highways schemes and maintenance. The report sets out the agreed programme of works following the reduction to the Local Committee’s devolved budget. Additionally, works in Tandridge are also programmed centrally, which do not come under this budget, such as pothole repair, and drainage. The Area Highway Manager acknowledged that the budget reduction is disappointing.

     

    A verbal correction was offered for paragraph 2.5, fourth bullet point, where ‘Community groups who have previously bid for funding under the Localism initiative have been advised’, should be ‘will be advised’.

     

    It will be possible for the committee to vire money during the year, and this is delegated to the Area Highway Manager in consultation with the Chairman and Vice-Chairman.

     

    Member discussion – key points:

     

    ·         In response to a question about drainage works and the new contractor appointed, as detailed in the 3 March minutes, the Area Highway Manager confirmed this is centrally funded. The vast majority of ditches are privately owned. Concern was expressed about the speed and quality of ditch and drainage clearing, and issues not being resolved, i.e. A22. Members were asked to inform the Area Highway Manager of their areas of concern.

     

    ·         Members expressed their disappointment with the drastically reduced budget. The Chairman proposed to write to the Cabinet Member for Highways to express the committee’s dissatisfaction. Mr David Lee seconded this motion. Mr Hodge and Mr Cooper abstained from supporting this motion.

     

    ·         Mr Hodge proposed that the committee writes to the East Surrey MP, to campaign that the volume of vehicles is made a major factor in determining local funding as opposed to solely road length. Mr David Lee seconded this motion.

     

    Resolution:

     

    The Local Committee (Tandridge) RESOLVED to note the contents of the report.

     

    Reasons:

     

    To update the Local Committee on the revised Tandridge capital and revenue

    highways works programmes agreed under delegated authority.

125/17

PARKING ENFORCEMENT UPDATE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 168 KB

    Reigate and Banstead Borough Council carry out on-street parking enforcement In Tandridge. As a trial, at the start of 2017, additional Civil Enforcement Officers (CEOs) were taken on to increase the on-street enforcement presence in the District. This report provides an update on the trial.

     

    (Report attached).

    Additional documents:

    Minutes:

    Officers attending: David Curl, Parking Strategy and Implementation Team Manager, Jacquie Joseph, Parking Manager Reigate and Banstead Borough Council

     

    The Parking Strategy and Implementation Team Manager introduced the report, and circulated a paper showing the number of Penalty Charge Notices (PCNs) issued per road during 2016-17. A copy of this is annexed to the minutes. This report provides an update on the trial of employing more Civil Enforcement Officers (CEOs) only; a full report on the service will be provided to the Local Committee with a full financial outturn for the Local Committee’s September or December meeting. The financial outturn will have been audited.

     

    600 additional PCNs have been issued as a result of the additional CEOs employed. The Parking Review is due to come to the Local Committee in September for a decision. The county council is currently investigating enforcement arrangements, and this includes talking to districts and boroughs and looking at what the private sector could offer. This is expected to be put to the county council’s Cabinet over the winter.

     

    Members discussion – key points:

     

    ·         In response to a number of questions from members about the specific locations in the roads listed in the tabled paper, the Parking Manager agreed to provide greater detail for members, including clarifying the ‘unnamed service road’, why only 2 PCNs had been issued at Station Road Caterham, and the location of the PCNs on Croydon Road. 

     

    ·         Members were pleased to note that the trial was succeeding.

     

    ·         Members asked the Parking Strategy and Implementation Team Manager to send on the outstanding PCN data to Tandridge District Council, and asked that Surrey County Council officers work closely with the district as they have a number of changes happening in relation to off-street parking coming up, which will impact on on-street parking.

     

    ·         Members asked for the financial outturn to include the same information for the previous year, to enable comparisons.

     

    Resolution:

     

    The Local Committee RESOLVED to:

     

    (i) Note the contents of the report.

     

    Reasons:

     

    Waiting and parking restrictions that are suitably/adequately enforced will help

    to:

           Improve road safety

           Increase access for emergency vehicles

           improve access to shops, facilities and businesses

           Increase access for refuse vehicles and service vehicles

           Ease traffic congestion

           Better regulate parking

     

    The Local Committee can contribute towards these objectives in partnership with the enforcement team.