Agenda, decisions and minutes
PDF 75 KBVenue: Godalming Baptist Church, Queen Street, Godalming GU7 1BA
Contact: David North, Community Partnership & Committee Officer Godalming Social Services Centre, Bridge Street, Godalming, GU7 1LA
Note: The meeting will be preceded by an informal question time starting at 1.30pm.
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies were received from Mr B Adams, Mrs C Cockburn, Mr S Thornton and Mr B Vorley; Mr M Byham and Mr J Edwards were present as substitutes for Mrs Cockburn and Mr Thornton respectively. Mr P Martin had indicated that his arrival would be delayed. |
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MINUTES OF PREVIOUS MEETING: 21 SEPTEMBER 2012
To approve the minutes of the previous meeting as a correct record. Minutes: The minutes were agreed as a correct record and signed by the Chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: Declarations of pecuniary interest were made as follows:
Item 10 Mr D Munro on the grounds that his residence is located at the end of the road in question. Item 11 Ms J Potts on the grounds that her residence backs onto one of the roads referred to at paragraph 3.3
Members also drew attention to the following:
Item 14 Mrs P Frost is a trustee of the Chantrys and Byworth Community Association; Ms D Le Gal is a trustee of 40 Degreez, Farnham. Mrs Frost and Ms Le Gal indicated that they would take no part in the discussion of this item. Item 12 Mr J Edwards is a member of Haslemere Town Council |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. Minutes: Two petitions were received:
(i) A petition presented by Mr Ian Clifton on behalf of residents of Tower Road, Hindhead and its neighbourhood requesting the implementation of parking restrictions on the south side of Tower Road extending 12 metres towards the A233 on one side of the entrance of Moorlands Close and 25 metres on the other side.
(ii) A petition received from Mrs Victoria Leake on behalf of residents of Lower Street (East) and Shepherds Hill, Haslemere, requesting the inclusion of Lower Street and Shepherds Hill in any residents’ parking scheme that is introduced in Haslemere. Residents of these roads currently park in Haslemere town centre in roads that are currently being considered for residents’ only parking schemes. |
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FORMAL PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: Two public questions were received. The text of the questions and tabled responses are attached. |
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To receive any written questions from Members under Standing Order 47. Minutes: A member’s question was received from Mr D Munro. The text and response are attached. In response to Mr Munro’s supplementary question the Area Highways Manager confirmed that the drawings for the proposed pedestrian strip are ready for local consultation. |
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CATTLE-GRIDS: HINDHEAD COMMON
To consider a proposal from the National Trust for the installation of cattle grids and bypasses on Hindhead Common.
Additional documents: Decision: RESOLVED THAT:
A Notice be published pursuant to section 82 of the Highways Act 1980 relating to the installation of cattle grids and bypasses on BOATs 21a Haslemere and 500, 501, 502, 503 Thursley, as shown on Drawing No. 3/1/14/H50, for a statutory 28-day objection period. If there are no objections the cattle grids and bypasses can be granted. If objections are received that they are forwarded to the Secretary of State for Transport for determination.
REASON
Officers do not have delegated powers to proceed with cattle grid applications. Officers support the installation of cattle grids and by-pass gates.
Minutes: It was reported that Thursley Parish Council, within whose boundaries most of the locations under consideration fall, is content with the proposals. The Committee noted the concerns of Mr Milton, as recorded in the report, and that the opportunity to submit formal objections would be available during the statutory notification period. A concern was expressed, reflecting previous experience in Haslemere, that unless run-off from the Common is diverted before it reaches the grids, silting may create a surface over which livestock would be able to escape across the grids. This is part of a more widespread problem in which surface water is allowed to flow down from the National Trust land, causing structural damage to public roads in the Haslemere area. The Senior Countryside Access Officer undertook to ensure that the National Trust addressed this situation.
RESOLVED THAT:
A Notice be published pursuant to section 82 of the Highways Act 1980 relating to the installation of cattle grids and bypasses on BOATs 21a Haslemere and 500, 501, 502, 503 Thursley, as shown on Drawing No. 3/1/14/H50, for a statutory 28-day objection period. If there are no objections the cattle grids and bypasses can be granted. If objections are received that they are forwarded to the Secretary of State for Transport for determination.
REASON
Officers do not have delegated powers to proceed with cattle grid applications. Officers support the installation of cattle grids and by-pass gates.
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HIGHWAYS PROGRAMME 2012-13: UPDATE REPORT
To provide an update on the progress of highway improvement and local re-surfacing schemes in Waverley and to agree next steps on certain schemes.
Additional documents: Decision: RESOLVED TO:
(i) Note progress on the programme of highway schemes.
(ii) Delegate authority to the Area Highways Manager, in consultation with the Chairman and Vice-Chairman and locally affected members, to amend budgets throughout the year if required to ensure the budget is allocated in a timely manner.
(iii) Agree to the prohibition of the left turn from the D5508 Critchmere Hill (southern arm) into the A287 Hindhead Road.
(iv) Agree to the revocation of the temporary waiting parking bays outside numbers 2 to 8 on the B2131 Petworth Road and the creation of a bus clearway at this location.
REASON
The Committee wishes to receive regular updates on the progress of its programme and to ensure that its budgets are allocated in a timely manner.
Minutes: Noting the matter raised in the informal question session relating to the proposed zebra crossing in Petworth Road, Haslemere (2.2 in the published report), the Area Highways Manager believed that a sufficient number of pedestrians cross the road at this location to justify the scheme; it may be possible to retain one of the existing parking spaces. It was reported that Haslemere Town Council’s Planning and Highways Committee had endorsed the proposed scheme, along with that relating to Critchmere Hill (2.3). With the respect to the latter, members were referred to the feasibility study into junction improvements at this location recommended in the 2013-14 programme (Item 9).
The Committee understood the importance of the creation of a footway in The Street, Wonersh adjacent to ‘Larchwood’ (2.4) and was reassured that it would have high priority if deferred to 2013-14. A general concern was raised about the tendency for footways to become narrowed by encroaching banks, etc. and it was pointed out that Community Pride could fund clearance in such cases.
Details of the current status of the County Councillors’ Community Pride budget were tabled (attached).
RESOLVED TO:
(i) Note progress on the programme of highway schemes.
(ii) Delegate authority to the Area Highways Manager, in consultation with the Chairman and Vice-Chairman and locally affected members, to amend budgets throughout the year if required to ensure the budget is allocated in a timely manner.
(iii) Agree to the prohibition of the left turn from the D5508 Critchmere Hill (southern arm) into the A287 Hindhead Road.
(iv) Agree to the revocation of the temporary waiting parking bays outside numbers 2 to 8 on the B2131 Petworth Road and the creation of a bus clearway at this location.
REASON
The Committee wishes to receive regular updates on the progress of its programme and to ensure that its budgets are allocated in a timely manner.
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To agree how the anticipated capital and revenue budgets available to the Committee for the financial year 2013/14 should be used.
Additional documents: Decision: RESOLVED TO:
(i) Agree that the improvement (ITS) schemes described in this report form the Waverley Local Transport Plan (LTP) programme for 2013/14, with Maintenance Capital and Revenue funding reserved to implement the programme.
(ii) Authorise the Area Highway Manager (AHM) to progress the schemes included in the programme in consultation with local elected members and associated task groups.
(iii) Subject to approval of recommendations (i) and (ii) authorise the AHM to consider and determine any objections submitted following the statutory advertisement of the traffic orders and notices associated with the programme of schemes, in consultation with the Chairman and/or Vice-Chairman of the Local Committee and relevant local councillors.
(iv) Agree that Community Pride funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division
(v) Agree that the sum of £25,000, made available as a result of the fact that the proposed creation of a footway in The Street, Wonersh will not be progressed in 2012-13, should be re-allocated to the A31 controlled crossing scheme at Coxbridge, Farnham for expenditure in 2012-13, unless this scheme is also unable to progress in which case the funds would be used for Local Structural Repair schemes in that year.
REASON
The Committee is required to agree a programme for the deployment of its capital and revenue highways budgets.
Minutes: It was explained that the provision of a jetter contained in the proposed programme would be additional to the five weeks routinely allocated to Waverley. Local councils interested in the sustainability of the “lengthsman” scheme were referred to the Assistant Director (Highways). The Committee wished to be alerted in good time to any delays in the design process, but noted that agreement of the programme at this stage in the cycle would allow an additional period of three months to accommodate this.
There was discussion about the allocation of developers’ contributions and a wish that members should be able to make representations on local priorities. It was acknowledged that the allocation of this funding is a Borough Council responsibility and County Councillors were advised to channel any suggestions on local priorities related to specific applications via their Transport Development Planning Team. There was felt to be a need to consider the impact of school expansion on travel patterns and the need for appropriate safe routes for children and young people.
Looking across both years 2012-13 (Item 8) and 2013-14, the Chairman proposed that the funding originally allocated to The Street, Wonersh scheme (£25,000) which will now be prioritised in 2013-14 should be re-assigned to the A31 Coxbridge crossing with a view to ensuring its completion within 2012-13. Noting the need to protect young people crossing the A31 at this point as part of their route to school, the Committee agreed (resolution (v) below) to make this adjustment; if the project did not proceed in 2012-13 the funding would be allocated to Local Structural Repair schemes.
RESOLVED TO:
(i) Agree that the improvement (ITS) schemes described in this report form the Waverley Local Transport Plan (LTP) programme for 2013/14, with Maintenance Capital and Revenue funding reserved to implement the programme.
(ii) Authorise the Area Highway Manager (AHM) to progress the schemes included in the programme in consultation with local elected members and associated task groups.
(iii) Subject to approval of recommendations (i) and (ii) authorise the AHM to consider and determine any objections submitted following the statutory advertisement of the traffic orders and notices associated with the programme of schemes, in consultation with the Chairman and/or Vice-Chairman of the Local Committee and relevant local councillors.
(iv) Agree that Community Pride funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division
(v) Agree that the sum of £25,000, made available as a result of the fact that the proposed creation of a footway in The Street, Wonersh will not be progressed in 2012-13, should be re-allocated to the A31 controlled crossing scheme at Coxbridge, Farnham for expenditure in 2012-13, unless this scheme is also unable to progress in which case the funds would be used for Local Structural Repair schemes in that year.
REASON
The Committee is required to agree a programme for the deployment of its capital and revenue highways budgets.
[Mr R Knowles left the meeting after this item.] ... view the full minutes text for item 74/12 |
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THE FAMILY SUPPORT PROGRAMME PILOT
To consider the progress of the Waverley Family Support Team Pilot.
Decision: RESOLVED TO: Note the progress made by the pilot service.
REASON
The Waverley Family Support Team has tested out new ways of working with families with multiple needs. The learning from the pilot has informed the arrangements for the countywide implementation of the Surrey Family Support Programme.
Minutes: Officers informed that Committee that an external evaluation of the pilot project had been commissioned and was due to report in February. The focus of the project had been to explore new ways of collaborative working amongst partners to help families out of their difficulties and to prevent costly interventions in the future. The Committee was presented with a case-study of a particular family where an holistic “Team around the Family” approach had encouraged some rapid and sustained improvements. Although Waverley contains less families than other boroughs in Surrey who meet the government criteria for inclusion in the scheme, the project has identified a number of additional factors which are significant in Waverley and has been able to work with families who experience these. It is envisaged that the project will be extended across Surrey by October 2013.
The Committee warmly welcomed the report and reflected that the project successfully complemented its own sustained support for the most vulnerable neighbourhoods in Waverley. It was felt that, in due course, there may be a role for local voluntary organisations. Members hoped that a report would be presented to Waverley Borough Council containing an account of the cost-effectiveness of the pilot.
RESOLVED TO: Note the progress made by the pilot service.
REASON
The Waverley Family Support Team has tested out new ways of working with families with multiple needs. The learning from the pilot has informed the arrangements for the countywide implementation of the Surrey Family Support Programme.
[Mr J Edwards left the meeting during this item.] |
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FRENSHAM GREAT POND: BACON LANE RURAL CLEARWAY
To consider arrangements for progressing Traffic Regulation Orders that would allow a rural clearway to be introduced in Bacon Lane, Frensham.
Additional documents: Decision: RESOLVED:
(i) That the proposed rural clearway in Bacon Lane as described in this report and shown in detail on the drawing presented at this committee meeting as Annex A is approved.
(ii) To note that all advertising and signing costs will be funded by Surrey County Council’s parking team.
(iii) That the intention of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 to impose a rural clearway on Bacon Lane as shown on Annex A is advertised and that, if no objections are maintained, the Order is made.
(iv) That the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections, and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice-Chairman and the relevant County Councillor.
REASON
The proposal will make a positive impact towards road safety, access for emergency vehicles, easing traffic congestion, improving traffic flow.
Minutes: [Having declared a pecuniary interest Mr D Munro left the meeting during this item.]
The Committee was supportive of the proposal, noting that any displacement would be reviewed. There was some concern, however, that insufficient provision had been made for parking by dog-walkers and that increased parking at the Green might cause difficulties.
The Committee agreed to the officer recommendations, with one member voting against.
[Mr P Martin joined the meeting during this item.]
RESOLVED:
(i) That the proposed rural clearway in Bacon Lane as described in this report and shown in detail on the drawing presented at this committee meeting as Annex A is approved.
(ii) To note that all advertising and signing costs will be funded by Surrey County Council’s parking team.
(iii) That the intention of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 to impose a rural clearway on Bacon Lane as shown on Annex A is advertised and that, if no objections are maintained, the Order is made.
(iv) That the Parking Strategy and Implementation Team Manager will consider and try to resolve any objections, and that a decision on any remaining unresolved objections will be made by the Parking Strategy and Implementation Team Manager in consultation with the Chairman, Vice-Chairman and the relevant County Councillor.
REASON
The proposal will make a positive impact towards road safety, access for emergency vehicles, easing traffic congestion, improving traffic flow.
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To approve a public consultation on a package of measures aimed at reducing inappropriate Heavy Goods Vehicle (HGV) movements and activity in Farnham in order to reduce traffic congestion and improve public safety.
Decision: RESOLVED TO:
(i) Authorise a public consultation on a package of Heavy Good Vehicles mitigation measures for Farnham. The measures to be considered will include weight restrictions on key arterial routes into and through the town and an extension of the area covered by the loading restrictions recently introduced on the Borough.
(ii) Agree that the content and format of the consultation shall be developed in discussion with local members through the Farnham Local Task Group.
(iii) Consider, at a future meeting of this Committee, the outcome of the consultation and inclusion of its recommendations within the local transport programme.
REASON
It is felt that a town wide range of measures is needed to effectively deal with inappropriate HGV activity in Farnham.
Minutes: [Having declared a pecuniary interest Ms J Potts left the meeting during this item.]
It was explained that the proposed consultation would have no financial implications, but that implementation of any measures emerging from this process would need to be costed and prioritised for funding at a later stage. A further report would be brought to the Local Committee following the consultation.
Farnham members in particular welcomed the report and stressed the need for the consultation to be thorough and comprehensive, including retailers and residents in areas not immediately affected but where there may be at this stage unforeseen consequences. Officers acknowledged that the proposals may have some impact within Farnham, especially at Upper Hale, but it was not felt that this would be significant.
More widely there was a concern that the possible impacts on other parts of Waverley should be taken into account, both in terms of the appropriate siting of advanced warning notices of the restrictions and of the need to consult with Town and Parish Councils in areas which may be subject to a “ripple effect” as a result of changes in Farnham. Officers were requested to consider these factors, including the impact on neighbouring retail centres of the displacement of delivery schedules from Farnham. Officers also noted the need to maintain contact with colleagues collaborating with Waverley Borough Council in the DEFRA-funded project which is looking into all aspects of air quality in Farnham.
The Committee was reminded that one objective of the project as originally launched had been to establish good practice which might be extended to other towns in Waverley.
RESOLVED TO:
(i) Authorise a public consultation on a package of Heavy Good Vehicles mitigation measures for Farnham. The measures to be considered will include weight restrictions on key arterial routes into and through the town and an extension of the area covered by the loading restrictions recently introduced on the Borough.
(ii) Agree that the content and format of the consultation shall be developed in discussion with local members through the Farnham Local Task Group.
(iii) Consider, at a future meeting of this Committee, the outcome of the consultation and inclusion of its recommendations within the local transport programme.
REASON
It is felt that a town wide range of measures is needed to effectively deal with inappropriate HGV activity in Farnham.
[Mr B Ellis left the meeting after this item.]
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TWO PARKS PROJECT: HASLEMERE SCHEMES
To consider schemes proposed for Haslemere as part of an application for funding as part of the Two Parks programme.
Additional documents: Decision: RESOLVED TO:
(i) Note the scheme agreed by the Two Parks Project Board for the 2012/13 financial year, indicated in Annex A.
(ii) Agree to support the scheme bids scheduled in Annex B for the financial years 2013/14 and 2014/15.
REASON
The Two National Parks project provides an opportunity for Surrey County Council to influence the project and include Haslemere as a gateway to the South Downs National Park. The schemes suggested in Annex B make a strong case for strengthening the walking, cycling and bus links connections with the South Downs National Park from Haslemere railway station and could assist in boosting the economy of the area with visitors purchasing goods in local shops before they travel into or returning from the National Park.
Minutes: Members welcomed the proposed application, noting that there is no guarantee that funding would be approved. Recognising that owing to the timescale for applications this would need to be retrospective, it was nevertheless hoped that there would be an assessment of the local impact of any expenditure to guide future action. It was hoped that any benefits might in due course be extended to the Dockenfield area which equally borders the National Park. It was reported that the Waverley Cycle Forum supports the application.
RESOLVED TO:
(i) Note the scheme agreed by the Two Parks Project Board for the 2012/13 financial year, indicated in Annex A.
(ii) Agree to support the scheme bids scheduled in Annex B for the financial years 2013/14 and 2014/15.
REASON
The Two National Parks project provides an opportunity for Surrey County Council to influence the project and include Haslemere as a gateway to the South Downs National Park. The schemes suggested in Annex B make a strong case for strengthening the walking, cycling and bus links connections with the South Downs National Park from Haslemere railway station and could assist in boosting the economy of the area with visitors purchasing goods in local shops before they travel into or returning from the National Park.
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WAVERLEY YOUTH TASK GROUP REPORT
To consider the applications received for funding from the Small Grants budget.
Additional documents: Decision: RESOLVED TO:
(i) Approve the Task Group recommendations in Annex B of this report on the award of funding.
(ii) Note progress made in reducing the number of relevant young people not in education, employments or training (NEETs) in Waverley (Annex C).
REASON
The Committee has asked for updates from its Youth Task Group and is required to ensure the effective deployment of its Youth Small Grants budget.
Minutes: The Committee was informed that all applications against the remaining Youth Small Grants budget must be received by 1 February 2013. From 1 April 2013 it is envisaged that Local Committees, via their Youth Task Groups, will have increased flexibility to allocate grants for personalisation projects and preventative work, as well as for activities currently supported by the small grants scheme. Members welcomed this approach, provided that the process is thoroughly worked out prior to implementation. Officers were asked to ensure that awareness of the availability of grants is extended and that smaller organisations are supported in submitting applications.
The Committee received an update on the work of the Youth Support Service in Waverley and received a tabled update on progress in increasing access to education, employment and training (attached). It was reported that the service has now been given responsibility for supporting homeless 16- and 17-year olds and also for some 15-year olds categorised as Children in Need. The service does not operate in isolation, having seconded two workers to the Family Support Service (Item 13) and collaborates with partners to avoid duplication in supporting relevant young people in improving their attainment and skills. The Committee was reminded that NEET status tends to be symptomatic of a range of other factors and members were alerted to the potential impact of the forthcoming changes to benefits on this cohort of young people. There was a discussion about the provision of appropriate employment and work-experience opportunities to young people, including apprenticeships schemes whose success depends on matching candidates and employers correctly.
The Committee was encouraged by the report and case-studies presented and thanked officers for their contribution.
The recommendations were agreed by the County Council members of the Committee.
RESOLVED TO:
(i) Approve the Task Group recommendations in Annex B of this report on the award of funding.
(ii) Note progress made in reducing the number of relevant young people not in education, employments or training (NEETs) in Waverley (Annex C).
REASON
The Committee has asked for updates from its Youth Task Group and is required to ensure the effective deployment of its Youth Small Grants budget.
[Mr S Cosser left the meeting during this item.]
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LOCAL COMMITTEE BUDGETS
To set out the funding available for County Councillors’ allocations for 2012/13, and to give consideration to the funding requests received.
Additional documents: Decision: RESOLVED TO:
(i) Agree the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out in paragraph 2 (2.2, 2.3)of this report and annexed to this report (Annexes B and C).
(ii) Note the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3.
REASON
The Committee is being asked to decide on these bids so that the Community Partnerships Team can process the bids in line with the wishes of the Committee.
Minutes: RESOLVED TO:
(i) Agree the items presented for funding from the Local Committee’s 2012/13 revenue and capital funding as set out in paragraph 2 (2.2, 2.3)of this report and annexed to this report (Annexes B and C).
(ii) Note the expenditure approved since the last Committee by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3.
REASON
The Committee is being asked to decide on these bids so that the Community Partnerships Team can process the bids in line with the wishes of the Committee.
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LOCAL COMMITTEE FORWARD PROGRAMME
To note the proposed programme. Decision: RESOLVED TO:
(i) Note the proposed contents of the Forward Programme.
(ii) Note that an item on the condition of footways in Waverley would be considered at the March 2013 meeting.
REASON
The Committee wishes to plan its business effectively.
Minutes: The Chairman announced that a report on the condition of footways in Waverley would be included in the agenda of the 15 March 2013 meeting.
There will be an additional meeting on 24 January 2013 to consider the outcome of the statutory consultation on proposed on-street parking arrangements in Haslemere. This will take place in Haslemere Hall at 3.00pm, preceded by an informal question time at 2.30pm
RESOLVED TO:
(i) Note the proposed contents of the Forward Programme.
(ii) Note that an item on the condition of footways in Waverley would be considered at the March 2013 meeting.
REASON
The Committee wishes to plan its business effectively.
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INFORMAL PUBLIC QUESTION TIME The meeting was preceded by an informal public question time. The matters raised are attached. This summary does not form part of the formal minutes of the meeting.
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