Agenda, decisions and minutes
PDF 58 KBVenue: Haslemere Hall, Bridge Road, Haslemere GU27 2AS
Contact: David North, Community Partnership & Committee Officer Godalming Social Services Centre, Bridge Street, Godalming, GU7 1LA
Note: The meeting will be preceded by an informal question time at 14.30
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 40. Minutes: Apologies were received from Ms D Le Gal, Dr A Povey, Mr A Young, Mr B Adams, Mrs C Cockburn; Mr B Morgan’s apology was submitted by e-mail during the meeting and received afterwards. Mr M Byham and Mrs E Cable were present as substitutes for Mr Adams and Mrs Cockburn respectively. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting as a correct record. Minutes: The minutes were agreed as a correct record and signed by the Chairman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: Mr R Knowles made a declaration of pecuniary interest in Item 7 on the grounds of his residence in Beech Road, Haslemere; he also informed the Committee that he is a member of the League of Friends of Haslemere Hospital.
The following members declared non-pecuniary interests in Item 7: Mr S Renshaw on the grounds of his residence in Farnham Lane and Mr M Byham on the grounds that his son lives in Kings Road. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. Minutes: Mr D Pope presented a petition from residents of Courts Hill Road (West), Haslemere in support of the County Council’s advertised proposals for the western section of Courts Hill Road. In his presentation Mr Pope noted residents’ sustained support for the proposals and their involvement in developing a viable scheme which, he felt, represented the only realistic way of overcoming the chronic parking problems in this road. Residents felt that, if the recommended schemes for Kings Road and Longdene Road were approved, the situation in Courts Hill Road (West) would deteriorate. Mr Pope believed that some objections to the advertised schemes had been received from non-residents and urged the Committee to reject the recommendation for Courts Hill Road.
The Chairman explained that a response to the petition would be given in the course of discussion at Item 7. |
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FORMAL PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: Thirteen public questions were received. The text of the questions and tabled responses, along with details of any supplementary questions, are attached. Supplementary questions to which no immediate response was provided would be addressed in the discussion at Item 7. |
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MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: No member questions were received. |
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REVIEW OF ON-STREET PARKING IN HASLEMERE: PHASE 1 - RESPONSE TO STATUTORY CONSULTATION
To consider the outcome of the recent statutory consultation and to agree next steps. Additional documents: Decision: Resolved:
(i) That residents’ parking schemes are implemented in:
· St Christopher’s Green · Kings Road · Longdene Road · Sandrock · Chestnut Avenue · Popes Mead/ West Street (near the fire station) · Tanners Lane (opposite Railway Cottages) · Courts Hill Road (West)
(ii) That:
a) Waiting restrictions are introduced for road safety and parking management purposes as shown in Annex 3 of the report (the January 2013 proposals), except in Three Gates Lane; b) Single yellow lines are installed in front of Haslemere Methodist Church, Lion Green (prohibiting parking Monday-Saturday 8.30am-5.30pm); c) Officers be requested not to implement the signs and lines required for the parallel parking outside Costa Coffee in the High Street and at the bottom of Shepherds Hill as required by the existing Traffic Regulation Orders, but to investigate options for highway improvements to improve the current echelon parking in these locations and to bring a proposal to revoke the existing Traffic Regulation Orders to the Committee as part of Phase 2.
(iii) That the allocation and cost of residents’ and visitors’ permits in these schemes is as described in section 3 of the report.
Minutes: In presenting the report, the Local Highway Services Group Manager explained that the intention of officers was to improve the parking situation in Haslemere. The recommendations had been based on representations submitted during the official period of advertisement. Although expressions of support for specific proposals are not explicitly sought as part of this process, a record is made of these. Any changes agreed by the Committee would be implemented in the next few months and Guildford Borough Council, as the County Council’s enforcement contractor, would contact affected residents within an adequate timescale with arrangements for the purchase of permits.
The report contained a response to the petition presented to the Committee’s previous meeting on behalf of residents in Lower Street and Shepherds Hill, requesting the inclusion of these roads in any residents’ parking scheme introduced in Haslemere. Mr J Leake accepted an invitation to respond on behalf of the petitioners and expressed his concern at the piecemeal approach adopted in the report which he felt lacked an assessment of the cumulative impact of the proposals. Mr Leake suggested that the proposals did not represent a viable solution to the two fundamental parking problems confronting the town: (i) there are too many vehicles for the number of available spaces – a situation which is worsening as the volume of commuter parking increases; (ii) the concentration of commuter parking in the roads close to the station. Mr Leake believed that the reliance on residents’ only parking schemes as the only proposed solution in this area would result in significant displacement of commuter parking and that the failure to fully assess this had resulted in other options not being considered, e.g. a one-hour “curfew”.
The Chairman explained that the Committee would consider in turn each of the detailed recommendations set out at Annex 2 in the report. The operation of all residents’ only parking schemes would be reviewed as part of Phase 2.
Bunch Lane
The recommendation was to proceed as advertised and to make adjustments to maintain access to Hawthorn Cottage.
It was estimated that displacement from this location would amount to approximately ten vehicles.
It was resolved to proceed as recommended with 13 votes in favour and one abstention.
St Christopher’s Green
The recommendation was to proceed as advertised and investigate a limited waiting bay on the north side of St Christopher’s Green in Phase 2.
It was noted that representations had been received to extend the operational time of the proposed residents’ only parking scheme beyond 5.30pm. Officers explained that it would be possible to raise the cost of permits to fund extended enforcement times and that the Committee may wish to consider this in Phase 2. Permits would be available to residents and householders on the west side of St Christopher’s Green (excluding the garage) and it was estimated that displacement would be very low. Mr P Martin felt that, in general, there was a risk that residents’ only schemes would remove parking opportunities from ... view the full minutes text for item 7/13 |
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LOCAL COMMITTEE BUDGETS
To set out the funding available for County Councillors’ allocations for 2012/13 and to consider the funding requests received. Additional documents: Decision: Resolved to:
(i) Agree the items presented for funding from the Local Committee’s 2012/13 revenue and capital budgets as set out in paragraph 2 of the revised report and contained in Annexes C, D and E, also in Annexes F, G, H, I, J, K and L which were tabled at the meeting.
(ii) Note the expenditure approved since the last Committee meeting by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3 of the report.
Minutes: The Committee was informed that the application presented as Annex B had been withdrawn. The Chairman had agreed that additional applications set out in Annexes F-L should be presented to the Committee to enable arrangements for the transfer of funds and the implementation of projects to be put in hand as soon as possible.
Resolved to:
(i) Agree the items presented for funding from the Local Committee’s 2012/13 revenue and capital budgets as set out in paragraph 2 of the revised report and contained in Annexes C, D and E, also in Annexes F, G, H, I, J, K and L which were tabled at the meeting (and attached to the minutes).
(ii) Note the expenditure approved since the last Committee meeting by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated powers, as set out in paragraph 3 of the report.
Reason for decisions
The Committee was asked to decide on these bids so that the Community Partnerships Team can process the bids in line with the wishes of the Committee.
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INFORMAL PUBLIC QUESTION TIME The meeting was preceded by an informal public question time. Details of the matters raised are attached. The summary does not form part of the formal minutes of the meeting. |