Agenda, decisions and minutes

Waverley Local Committee
Friday, 20 March 2015 1.30 pm

Venue: Haslemere Hall, Bridge Road, Haslemere GU27 2AS

Contact: David North, Community Partnership & Committee Officer  Godalming Social Services Centre, Bridge Street, Godalming, GU7 1LA

Items
No. Item

1/15

APOLOGIES FOR ABSENCE

2/15

MINUTES OF PREVIOUS MEETING pdf icon PDF 93 KB

3/15

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    There were no declarations of interest.

4/15

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Notice of the following petitions has been received:

     

    1.         Presented by Mr Will Johnson and requesting that the Local Committee should address concerns about the speed of road traffic and the safety of pedestrians along Grayswood Road in Haslemere by introducing:

     

    (i)         A pedestrian crossing from Three Gates Lane across Grayswood Road

    (ii)        Traffic calming measures to reduce speed of traffic in and out of Haslemere

    (iii)       30mph signposts put up for traffic travelling north out of Haslemere town centre

    (iv)       Speed cameras put up to stop traffic speeding into and out of Haslemere

    (v)        Southbound on Grayswood Road 40mph signs changed to 30mph signs with associated warning signs of drivers being required to drive carefully in this residential area.

     

    2.         Presented by Mr David Wydenbach and calling upon the Local Committee to reconsider its decision of 9 May 2014 not to proceed with the introduction of parking restrictions into Mavins and Little Austins Road, Farnham. Following their adoption in Lancaster Avenue, Morley and York Roads displacement has again occurred in Little Austins and Mavins Roads exacerbating residents’ difficulties in accessing their drives and increasing the risk to the safety of children being delivered to and collected from South Farnham School.

    Minutes:

    Petitions were received as follows:

     

    1.         Mr Will Johnson presented a petition to request that the Local Committee should address concerns about the speed of road traffic and the safety of pedestrians along Grayswood Road in Haslemere by introducing:

     

    (i)         A pedestrian crossing from Three Gates Lane across Grayswood Road

    (ii)        Traffic calming measures to reduce speed of traffic in and out of Haslemere

    (iii)       30mph signposts put up for traffic travelling north out of Haslemere town centre

    (iv)       Speed cameras put up to stop traffic speeding into and out of Haslemere

    (v)        Southbound on Grayswood Road 40mph signs changed to 30mph signs with associated warning signs of drivers being required to drive carefully in this residential area.

     

    Mr Johnson informed the Committee that, in recent discussions with Mr A Selby of the Area Highways Team, some potential actions had been suggested.  It was felt that the pedestrian crossing proposed at (i) may not comply with guidance on sight-lines, but the petitioners hoped that resources would be allocated to allow a safety audit at this location to be carried out.  Although physical traffic calming is unlikely to be appropriate, the petitioners would support proposals to install red “1, 2, 3” road markings on the approach and to relocate the current 30mph terminal sign 100m to the north.  Mr Johnson encouraged the Committee to allocate funding to the proposed actions.

     

    Mrs N Barton, as local County Councillor, hoped that the Committee would support the need to improve safety at this location.

     

    The Chairman indicated that a response would be considered by the Committee at its next meeting and requested that Mr Selby be involved in the preparation of the report.

     

    2.         Mr David Wydenbach presented a petition calling upon the Local Committee to reconsider its decision of 9 May 2014 not to proceed with the introduction of parking restrictions into Mavins and Little Austins Road, Farnham. Following their adoption in Lancaster Avenue, Morley and York Roads displacement has again occurred in Little Austins and Mavins Roads exacerbating residents’ difficulties in accessing their drives and increasing the risk to the safety of children being delivered to and collected from South Farnham School.

     

    Mr Wydenbach outlined the gradual increase of vehicles parking in the area following their displacement by the introduction of successive parking restrictions in south-east Farnham more widely.  The petitioners requested that the Committee reconsider the prevention of all-day parking so that the area would remain accessible for short-term parking at either end of the school day.

     

    Mr D Munro, as local County Councillor, acknowledged the increase in on-street parking in the area and welcomed the petition as a contribution to raising its profile.

     

    The Chairman indicated that a response would be considered by the Committee at its next meeting.

     

     

     

5/15

FORMAL PUBLIC QUESTIONS pdf icon PDF 81 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    The text of three formal questions received and of the responses provided is attached at Annex 1.

     

    The following matters were raised by way of supplementary questions:

     

    1.         Mrs Grigalis drew attention to a pipe which had recently been revealed by soil erosion and was allowing egress of water onto the footway from the field known as “The Rough” and adjacent to the gate.  The Area Highways Manager apologised for the delay in addressing the problem and confirmed that a jetter would visit in the week following the meeting; he would arrange for the pipe to be examined and asked that the problem be reported to the local County Councillor if it persisted one month after jetting.

     

    2.         Mr Boyd hoped that the £75,000 which remained unallocated in the 2015/16 highways programme budget could be used to meet his request for additional street lights.  The Chairman noted the comment but explained that the sum had been set aside to cover any of the existing schemes which exceeded their budgeted costs.

6/15

MEMBER QUESTIONS pdf icon PDF 49 KB

7/15

UPDATED RESPONSE TO PETITION: PROVISION OF HIGH SPEED BROADBAND (FISHER LANE AREA, CHIDDINGFOLD) pdf icon PDF 162 KB

    To note a further tabled update to the petition originally presented to the Committee on 26 September 2014.

    Decision:

    Resolved to note the update provided.

     

    Reason

     

    The Committee is required to respond to petitions.

    Minutes:

    An updated response was tabled and is attached as Annex 3.

     

    Resolved to note the update provided.

     

    Reason

     

    The Committee is required to respond to petitions.

8/15

RESPONSE TO PETITION: REQUESTED INTRODUCTION OF AVERAGE SPEED CAMERAS IN HASLEMERE (EXECUTIVE FUNCTION) pdf icon PDF 67 KB

    To agree a response to the petition presented to the Committee on 12 December 2014.

    Decision:

    Resolved to agree the response provided.

     

    Reason

     

    The Committee is required to respond to petitions.

     

    Minutes:

    Resolved to agree the response provided.

     

    Reason

     

    The Committee is required to respond to petitions.

     

9/15

RESPONSE TO PETITION: BACON LANE, FRENSHAM (EXECUTIVE FUNCTION) pdf icon PDF 69 KB

    To agree a response to the petition presented to the Committee on 12 December 2014.

     

    Decision:

    Resolved to agree the response provided.

     

    Reason

     

    The Committee is required to respond to petitions.

     

    Minutes:

    Resolved to agree the response provided.

     

    Reason

     

    The Committee is required to respond to petitions.

     

10/15

RESPONSE TO PETITION: STREAM FARM CLOSE, FARNHAM -- PROPOSED PARKING RESTRICTIONS (EXECUTIVE FUNCTION) pdf icon PDF 174 KB

    To agree a response to the petition presented to the Committee on 12 December 2014.

     

    Additional documents:

    Decision:

    Resolved to agree:

     

    (i)            The proposed amendments to on-street parking restrictions in Waverley as described in the report and shown in detail on the drawing labelled Annex A are agreed.

     

    (ii)           The intention of the County Council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting restrictions in Stream Farm Close, Farnham as shown on the drawing labelled Annex A is advertised.

     

    (iii)          The proposed restrictions for Stream Farm Close, Farnham be advertised as part of the forthcoming Waverley Parking Review to be presented to this Committee in June 2015.

     

    Reason

     

    The waiting restrictions proposed will make a positive impact towards:

     

    ·                Road safety

    ·                Access for emergency vehicles

    ·                Access for refuse vehicles

    ·                Junction sight lines

     

    Minutes:

    Invited to respond by the Chairman Mr Simon Cross, who had presented the original petition, welcomed the recommendations and added that 50% of the hazardous parking had been observed by residents to take place after dark.

     

    The Chairman explained that it was important for supporters of schemes to register their view during the period of statutory advertisement and hoped that this provision would shortly be enshrined in the County Council’s formal guidance.

     

    Resolved to agree:

     

    (i)            The proposed amendments to on-street parking restrictions in Waverley as described in the report and shown in detail on the drawing labelled Annex A are agreed.

     

    (ii)           The intention of the County Council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting restrictions in Stream Farm Close, Farnham as shown on the drawing labelled Annex A is advertised.

     

    (iii)          That the proposed restrictions for Stream Farm Close, Farnham be advertised as part of the forthcoming Waverley Parking Review to be presented to this Committee in June 2015.

     

    Reason

     

    The waiting restrictions proposed will make a positive contribution towards:

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Junction sight lines

     

11/15

DATA OVERVIEW OF ACADEMIC PROGRESS WITHIN THE BOROUGH OF WAVERLEY (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 708 KB

    To receive the annual report.

    Decision:

    Resolved to:

    (i)         Note the content within the report for information only purposes.

     

    (ii)        Congratulate schools in Waverley on their achievements and to ask the Chairman to write to head teachers in these terms.

     

    Reason

     

    The Local Committee had been informed of the planned support being provided to schools in Waverley and wished to record its appreciation of the level of attainment achieved.

     

    Minutes:

    This item was taken after Item 12.

     

    The Committee welcomed the predominantly positive messages conveyed by the report.  Members were nevertheless concerned that a relatively small proportion of pupils attend schools which are not good or outstanding and there is still progress to be made in improving the progress of disadvantaged pupils: in these respects the Committee wished to challenge schools and support services to maintain their efforts to narrow the gap further and aim for the highest levels of achievement.

     

    There was interest in understanding the attainment of Looked After Children: currently the data is not disaggregated below county level and officers will investigate the possibility of including this in future reports.  The Committee was informed that most academies in Surrey have maintained their relationship with the Surrey “family of schools” and engage in collaboration and support with neighbouring schools.  There is no noticeable difference in results between academies and non-academies in Waverley.  Some academies in Surrey have been challenged financially by changes in pupil numbers.

     

    To reflect the excellent results achieved in maintained schools in Waverley, the Chairman secured the Committee’s unanimous agreement to an additional recommendation (ii).

     

    Resolved to:

     

    (i)    Note the content within the report for information only purposes.

     

    (ii)   Congratulate schools in Waverley on their achievements and to ask the Chairman to write to head teachers in these terms.

     

    Reason

     

    The Local Committee had been informed of the planned support being provided to schools in Waverley and wished to record its appreciation of the level of attainment achieved.

     

12/15

LOCAL PREVENTION TASK GROUP RECOMMENDATIONS (EXECUTIVE FUNCTION) pdf icon PDF 117 KB

    To consider the recommendations of the Waverley Youth Task Group.

    Decision:

    Resolved to:

     

    (i)         Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Step by Step for the value of £52,000 per annum (subject to future changes in SYP budgets).  Within the contract there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.

     

    (ii)        Approve the Youth Task Group recommendation to award a grant for a 36 month period for neighbourhood work from 01 September 2015 to Eikon for the value of £49,000 per annum (subject to future changes in SYP budgets) .Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.

     

    Reason

     

    The decisions will support the Council’s priority to ensure that all young people in Surrey are employable.

     

    Minutes:

    The Committee wished to know more about the background of the organisations referred to in the recommendations and officers undertook to circulate the relevant application forms to members of the Committee.

     

    The decision on this matter was reserved to the County Council members of the Committee only and the recommendations were agreed unanimously.

     

    Resolved to:

     

    (i)         Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Step by Step for the value of £52,000 per annum (subject to future changes in SYP budgets).  Within the contract there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.

     

    (ii)        Approve the Youth Task Group recommendation to award a grant for a 36 month period for neighbourhood work from 01 September 2015 to Eikon for the value of £49,000 per annum (subject to future changes in SYP budgets) .Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.

     

    Reason

     

    The decisions will support the Council’s priority to ensure that all young people in Surrey are employable.

     

13/15

HIGHWAYS UPDATE AND 2015/16 BUDGET (EXECUTIVE FUNCTION) pdf icon PDF 88 KB

    To agree an update on the programme and make decisions necessary to make progress. Annex 3, containing additional schemes for approval, will follow.

    Additional documents:

    Decision:

    Resolved to:

     

    (i)             Note progress on the programme of minor highway works for 2014/15.

    (ii)            Agree the recommendations of the Local Transport Plan Task Group meeting of 11 March as set out in Annex 3 of the report.

    (iii)           Agree to fund or part fund the 2015/16 Lengthsman (Localism) Scheme bids listed in this report to a maximum total value of £45,000 and subject to officer scrutiny to ensure proposed works fall within the remit of the scheme.

    (iv)          Agree that cyclists be permitted to use the footways along the B2126 Bookhurst  Road between the roundabout at Parklands Drive and the village gateways at Ewhurst.

    Reason

     

    The Local Committee was asked to note progress of the programme of work for 2014/15 and make the decisions set out above to enable the progress of the 2015/16 locally funded programme of highway schemes and operations.

     

    Minutes:

    The Chairman described proposals which would bring the Project Horizon programme under closer control and strengthen the Local Committee’s oversight.

     

    It was noted that there was a need to reduce the total value of applications to the Lengthsman (Localism) Scheme and confirmed that officers will assess these for value and compliance and notify the relevant members within one month.

     

    Mrs E Cable thanked the Highways officers for their work to address flooding in Witley.  Mr S Cosser reported the successful completion of the Marshall Road scheme in Godalming and asked for Mr A Selby of the Area Highways Team to be thanked for his efforts. 

     

    Resolved to:

     

    (i)             Note progress on the programme of minor highway works for 2014/15.

    (ii)            Agree the recommendations of the Local Transport Plan Task Group meeting of 11 March as set out in Annex 3 of the report.

    (iii)           Agree to fund or part fund the 2015/16 Lengthsman (Localism) Scheme bids listed in this report to a maximum total value of £45,000 and subject to officer scrutiny to ensure proposed works fall within the remit of the scheme.

    (iv)          Agree that cyclists be permitted to use the footways along the B2126 Bookhurst  Road between the roundabout at Parklands Drive and the village gateways at Ewhurst.

    Reason

     

    The Local Committee was asked to note progress of the programme of work for 2014/15 and make the decisions set out above to enable the progress of the 2015/16 locally funded programme of highway schemes and operations.

     

    [Mr D Munro left the meeting during this item.]

14/15

LOCAL COMMITTEE FORWARD PROGRAMME AND APPOINTMENT OF FAMILY, FRIENDS AND COMMUNITIES CHAMPION (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 24 KB

    To note the proposed forward programme and consider any additional items for future discussion; to appoint a Family, Friends and Communities Champion to represent the Committee.

     

    Additional documents:

    Decision:

    Resolved to:

     

    (i)    Note the Forward Programme for 2015/16, as outlined in Annex 1 of the report.

    (ii)   Ask that interested members consider further whether they would wish to act as the Committee’s Champion in relation to the Family, Friends and Communities initiative.

    Reason

     

    Members were asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports.  Family, Friends and Communities is intended to promote well-being by encouraging people to become more involved in their communities.

     

    Minutes:

    The Committee deferred a decision on the appointment of a Champion for the Family, Friends and Communities initiative pending further consideration outside of the meeting.

     

    Resolved to:

     

    (i)    Note the Forward Programme for 2015/16, as outlined in Annex 1 of the report.

    (ii)   Ask that interested members consider further whether they would wish to act as the Committee’s Champion in relation to the Family, Friends and Communities initiative.

    Reason

     

    Members were asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports.  Family, Friends and Communities is intended to promote well-being by encouraging people to become more involved in their communities.