Agenda, decisions and minutes

Waverley Local Committee
Friday, 24 March 2017 10.00 am

Venue: Hale Institute, Wings Road, Farnham GU9 0HN

Contact: Carys Walker, Community Partnership & Committee Officer  Waverley Borough Council offices The Burys, Godalming, Surrey, GU7 1HR

Items
No. Item

55/17

APOLOGIES FOR ABSENCE

56/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 156 KB

57/17

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    No declarations of interest were made

58/17

DECISION TRACKER pdf icon PDF 61 KB

    To review the progress of decisions made at previous meetings

    Minutes:

    The items on the decision tracker were noted.

     

    With reference to the item on parking: The chairman informed those in attendance that 4 additional parking enforcement officers would soon be in action in Waverley.

59/17

PETITION

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

     

     

     

     

    Minutes:

    No petitions had been received.

60/17

FORMAL PUBLIC QUESTIONS pdf icon PDF 180 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

     

    Additional documents:

    Minutes:

    Question 1: This was from Mr Hodgson and concerned the condition of the surface of the footpath from South Hill to Brighton Road in Godalming

     

    The response from Highways was noted. Mr Hodgson expressed disappointment that the issue had not been made a priority.

     

    Comments from the committee members also expressed that they did not think that Members’ Allocations was a suitable funding vehicle for works of this nature and they would prefer that this was not recommended by Highways without prior agreement from the divisional member. Especially in the current financial climate where it is likely that member’s allocations will be reduced in the coming year.

     

    Question 2: Mr Hesse asked a question about road conditions in Surrey and in particular the condition of road signs and litter along the carriageway.

     

    The response from Highways was noted and Mr Hesse was invited to provide any specific examples of signage that needed cleaning or replacing to the committee officer so that these could be considered.

     

    The Principal Highways Maintenance Engineer confirmed that illuminated street furniture was not included in the 2015 survey and they are now addressing this. They will be prioritising mandatory signage (circular signage and any sign that is supported by a traffic order)

     

    Committee members also mentioned that parish councils were getting more involved in maintaining the appearance of street furniture and this is an option that the parishes might want to consider.

     

    Question 3: Ms McGrory submitted a question about safety at traffic crossings in Farnham.

     

    Ms McGrory was unable to attend local committee. The response from Highways was noted.

     

     

61/17

MEMBER QUESTIONS

62/17

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 156 KB

    To receive an update on the 2016/17 programme of highway improvement and maintenance works funded by this committee.

     

    Additional documents:

    Decision:

    The Local Committee resolved to:

     

    (i)     Note progress of the 2016/17 programme of highway works funded by this committee and by developer contributions.

    Reasons:

     

          i.        The Local Committee established the Local Transport task group and 4 area task groups to prioritise the projects that made up the 2016/17 programme

     

     

     

    Minutes:

    The Principal Highway Maintenance Engineer presented his report which highlighted projects that had been due to be completed by the end of the financial year.

     

    The budget for the financial year 17/18 is currently being finalised and the result of this will not be known until April.

     

    Committee members requested status updates on a number of the projects that were listed that had not yet been completed. The Highways Engineer noted these and will advise the appropriate divisional members accordingly.

     

    It was noted that it was not yet possible to discuss plans for works that had been prioritised for next year and this had therefore not been included in the report. In the event that the funding allocated to the local committee is less than the £430,000 estimated budget set out in the December report, the local task groups will be asked to meet again to bring the programme within the available funding. Where appropriate, public consultation for individual improvements will be sought to allow residents to submit their views in order that the best solution can be implemented.

     

    The committee requested that reports indicate which projects were being funded by Planning Infrastructure Contribution (PIC). This is a contribution made to local authorities by developers as a condition of their permission to build in a specific area. The reason for this request is that as local committee reports are put out into the public domain, this will allow residents to gain an appreciation of how this type of funding is being used in their area. A list of the PIC funding currently available was included with the December 2016 report. The Local Committee were reminded that this list included only items that were prioritised by the area task groups and that members were invited to discuss the task groups’ selection with the chairman of the relevant local area task group.

     

     

     

    The Local Committee resolved to:

     

    (i)     Note progress of the 2016/17 programme of highway works funded by this committee and by developer contributions.

    Reasons:

     

          i.        The Local Committee established the Local Transport task group and 4 area task groups to prioritise the projects that made up the 2016/17 programme

     

     

     

63/17

SURREY COUNTY COUNCIL INTERNAL AUDIT TEAM (SERVICE MONITORING AND ITEMS OF LOCAL CONCERN

    A verbal report on the work of Orbis who conduct auditing services for Surrey County Council. This presentation will focus on the recent audit of youth work and how recommendations are being implemented.

    Minutes:

    This item was deferred as the speaker was unable to attend due to family illness.

64/17

LOCAL COMMITTEE FORWARD PROGRAMME 2017-18 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 5 KB

    To note the proposed forward programme and consider any additional items for future discussion.

    Minutes:

    The committee was presented with the forward programme for items that will be included in future committees. Members requested that an item updating the committee on the cycling strategy across Waverley and the county was included in the programme.