Agenda, decisions and minutes
PDF 46 KBVenue: Epsom Town Hall, The Parade, Epsom, KT18 5BY
Contact: Nicola Morris, Community Partnership & Committee Officer Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: There were no apologies for absence.
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WRITTEN PUBLIC QUESTION TIME
To answer any questions from any Surrey electors. Notice should be given in writing or by e-mail to the Community Partnership & Committee Officer at least by noon five working days before the meeting. Minutes: Four questions were received. The questions and responses are set out in Annex A.
A supplementary question was asked in relation to question one: It is not clear why it is proposed that the residents of Ashley Road could be excluded from the scheme when there is plenty of space in Ladbroke Road to accommodate all residents wishing to park. The Chairman replied that this issue would be considered when the item is debated. |
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ADJOURNMENT
For the Committee to consider adjourning for up to half an hour to receive questions from members of the public. Minutes: Several members of the public attended, and three informal questions were put to the meeting. Answers were provided to the questions at the meeting.
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PETITIONS
A] To receive any petitions in accordance with Standing Order 65. B] To table the Petitions received by the Highways Department and the Officer’s response. Minutes: There were no petitions received for this meeting. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: Confirmed as a correct record.
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners. · If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days. · If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item.
Minutes: There were no declarations of interest. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Local Committee & Partnership Officer by 12.00 noon four working days before the meeting. Minutes: 1 question was received. The question and response is set out in Annex B. The following supplementary question and answer was given at the meeting:
Cllr Smith indicated that she was disappointed in the response as it failed to take account the contribution to the Borough’s economy of the racing stables. She asked for measures such as a raised table and speed limit reductions to be considered and invited officers to attend the next meeting of the Training Grounds Management Board. The Highways Area Team Manager responded that it would not be possible to introduce reductions in the speed limit in the area without installing traffic calming which could make transporting horses by road in this area difficult. He agreed to see if an officer would be available to attend the meeting.
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To acknowledge the result of the formal consultation and consider any resultant objections, following the advertisement of the proposed scheme, and to decide how to proceed with the parking proposals in Ladbroke Road, Epsom. Decision: That the Local Committee [Epsom
& Ewell] agreed that: i] the residents of Ashley Road, from nos. 20 to 30, should be included in the Ladbroke Road residents permit scheme; ii] the County Council makes amendments to existing traffic regulation orders and introduces new traffic regulation orders as necessary for this change to be implemented.
Reasons: The Committee received a report outlining proposals for a residents permit scheme in Ashley Road, Epsom. Minutes: Members acknowledged that there had been an unfortunate administrative error in this case and felt that the reason for introducing residents parking schemes was to help residents to park by removing shoppers and commuters from the area. If some residents would be disadvantaged by the scheme then it shouldn’t go ahead. Many of the properties in Ladbroke Road have driveways so there should be sufficient road space available to accommodate the additional residents from Ashley Road who currently park there.
In relation to residents parking schemes generally it was reported that the Borough Council will issue permits to residents. It has itemised the spaces available and there are currently no plans to limit the number of permits that will be issued. Possession of a permit will not guarantee residents a parking bay near to their property. It is anticipated that residents will be contacted by the end of January asking them if they wish to purchase a permit. A notice will then be published to enable enforcement action to be taken against parking by non permit holders in residents only areas. In some roads parking bays will not be marked out as this allows for more vehicles to be parked. The Borough Council is able to take enforcement action against vehicles parked over driveways at the request of residents.
Resolved: that i] the residents of Ashley Road, from nos. 20 to 30, should be included in the Ladbroke Road residents permit scheme;
ii] the County Council makes amendments to existing traffic regulation orders and introduces new traffic regulation orders as necessary for this change to be implemented.
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PROPOSED BUS STOP CLEARWAYS IN KINGSTON ROAD, EWELL
To seek the Local Committee’s approval to create bus stop clearways in Kingston Road Ewell.
Decision: That the Local Committee [Epsom
& Ewell] agreed that: i] a bus stop clearway be introduced in Kingston Road at the existing bus stop adjacent to properties 104A to 110A the restriction to be ‘at any time’; ii] a bus stop clearway be introduced in Kingston Road at the existing bus stop adjacent to the property known as Grange Mansions, the restriction to be ‘at any time’
Reasons: Bus stop clearways help improve services in Surrey, one of the objectives of the Local Transport Plan. Minutes: Members supported the proposals which are badly needed to avoid congestion caused by buses having to stop in the centre of the road.
Resolved
: that i] a bus stop clearway be introduced in Kingston Road at the existing bus stop adjacent to properties 104A to 110A the restriction to be ‘at any time’;
ii] a bus stop clearway be introduced in Kingston Road at the existing bus stop adjacent to the property known as Grange Mansions, the restriction to be ‘at any time’
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To update Committee with progress of the 2012-13 Highways programmes funded by the Local Committee. Decision: That the Local Committee [Epsom
& Ewell] agreed to: i] approve the allocation of next Financial Year’s budgets as set out in Table 4; ii] delegate authority to the Area Team Manager to: (a) finalise the design of the layout of Station Approach, based on the plans outlined verbally at the meeting and in consultation with the established working group; (b) issue the necessary traffic orders and arrange for a consultation process which enables all interested parties, including nearby residents and commuters, to express a view on the scheme; (c) bring a report back to the next Local Committee for approval of the final scheme.
Reasons: To enable the Area Team Manager to begin to develop programmes of works for the next Financial Year and to find a long term solution for road space allocation in Station Approach will key stake holders. Minutes: In some areas of the Borough divisional boundaries will be moved following the May County Council elections. There was discussion over how members should put forward schemes for areas which may no longer be in their divisions and it was agreed that members should continue to work with the existing boundaries until after the elections.
Members had concerns that the parking schemes agreed by the Committee in January 2012 had still not been completed as a result of a lack of capacity within the parking team and extra work associated with the Olympics. Residents are frustrated at the time it takes for parking restrictions to be agreed and the next phase of proposed restrictions will now not be considered by the Committee until March 2013. It has also recently come to members attention that the school keep clear signs are currently unenforceable until the Committee makes a further decision, which will now not be possible until March 2013. On a proposal from Mr Kington, the Committee agreed to make a recommendation to the Cabinet Member for Transport to press for urgent action.
The Highway Area Team Manager reported that there had been some delays in schemes requiring micro asphalt, as work had been halted during the Olympics and the subsequent bad weather had meant that work could not be completed as laying of this type of surface is weather dependent. If the weather is suitable work will begin again in March and money will be carried over to next year if schemes cannot be completed before the end of the financial year.
The Highway Area Team Manager reported that at a meeting of interested parties before the Committee meeting, it had been agreed to recommend to the Committee that the pedestrian crossing directly outside the station should be removed and the crossing at Waterloo Road extended and improved. This would allow for space for 17 taxis, some on the south side of Station Approach acting as a feeder to bays on the north side. There would also be two bus bays and two loading bays and 18m for pick up and drop off, sufficient for a lorry or three cars. There would be a peak time loading ban to allow more space for commuters to be picked up and dropped off. Such a scheme would be a priority for the pooled capital money of £100k and could use most of it, although costings have not yet been sought. The proposals would be formally advertised and Members requested that all residents in Station Approach and Horsley Close are made aware of the proposals and invited to comment together with station users. It was noted that the station is scheduled to be completed in February and it could take several months for any proposals to be advertised, agreed and implemented so consideration will have to be given to some interim arrangements.
Resolved: i] To approve the allocation of next Financial Year’s budgets as set out in Table 4;
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APPROVAL OF SMALL GRANTS BIDS
To consider the applications received for the Small Grants Allocation.
Additional documents: Decision: That the Local Committee [Epsom
& Ewell] agreed: To approve the officer recommendations in Annex B of the report to award funding to the groups shown.
Reasons: in order to allocate the funding allocated to the Committee in respect of small youth grants. Minutes: Mr Taylor queried why a bid that he had been told had been submitted was not shown in the report. The representative from services for young people agreed to check whether a bid had been received. He expressed concern that people without access to a computer were disadvantaged in submitting bids.
It was noted that the bids received are only evaluated to check that they meet the criteria for bids and that the officer recommendations are not based on any analysis of the work being proposed in the bid. Where less than the requested amount had been recommended this was either as a result of the bid covering a wider area or because there was insufficient funding remaining to meet all bids.
Resolved
(Mr Kington and Mr
Taylor abstained): That funding be awarded to the following groups for the amounts shown:
Two Birds £800 1st Cuddington (Warspite) Sea Scouts £900 Stoneleigh Youth Project £1000 United Reformed Church & Soroptimists International £810 Studio ADHD £590 Longmeadz Kickn £5000 Epsom & Ewell Karate Club £2000 |
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FLEXIBLE FORWARD PLAN
To note the flexible forward programme. Minutes: Noted the forward plan. Members noted the dates for the next municipal year and asked for either the June or September meeting to be held at Ewell Court House if it is available. |
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LOCAL COMMITTEE FUNDING
To give consideration to the funding requests received, that have been sponsored by at least one County Councillor. Additional documents: Decision: That the Local Committee [Epsom & Ewell]:
i] Agreed the items
recommended for funding from the Local Committee’s 2012/13
Member Allocation funding, as
set out in section 2 of this report and
summarised below:
ii] Retrospectively approved a change in the use of funds previously awarded to the Epsom Medical Equipment Fund for the purchase of a Paediatric Echocardiograph Ultrasound Machine that has since been used to fund a Fibroscan machine for patients suffering liver damage, as set out in Section 1 of the addendum to the report. iii] Approved the reallocation of £5,000 capital funding previously awarded for the Hook Road Area BMX project to the Long Grove Park BMX/Skate facility, as set out in Section 1 of the addendum to the report. iv] Noted the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 3 of the report. V] Noted any returned funding and/or adjustments, as set out within the report and at Appendix 1.
Reasons: in order to allow bids to be processed in line with the wishes of the Committee
Minutes: Noted the addendum to the report tabled at the meeting. Noted that as there is a period of purdah before the County Council elections that the cut off for bids will be earlier than in previous years, Members will receive written notice of the final date for the acceptance of bids, but all members were encouraged to spend their funding as early as possible in the new year.
Resolved to:
i] agree the items recommended for funding from the
Local Committee’s 2012/13 Member Allocation
funding, as set out in section
2 of this report and summarised below:
ii] retrospectively approve a change in the use of funds previously awarded to the Epsom Medical Equipment Fund for the purchase of a Paediatric Echocardiograph Ultrasound Machine that has since been used to fund a Fibroscan machine for patients suffering liver damage, as set out in Section 1 of the addendum to the report.
iii] approve the reallocation of £5,000 capital funding previously awarded for the Hook Road Area BMX project to the Long Grove Park BMX/Skate facility, as set out in Section 1 of the addendum to the report.
iv] note the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section3 of the report.
V] note any returned funding and/or adjustments, as set out within the report and at Appendix 1. |
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DATE OF NEXT MEETING
Monday 11 March 2012, 7.00pm Bourne Hall, Ewell. Minutes: Monday 10 March 2013, 7.00pm at Bourne Hall, Ewell. |