Agenda, decisions and minutes
PDF 2 MBVenue: Council Chamber, Epsom Town Hall
Contact: Nicola Morris, Community Partnership & Committee Officer Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY
| No. | Item |
|---|---|
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies were received from Stella Lallement. |
|
|
WRITTEN PUBLIC QUESTIONS AND STATEMENTS
To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69. Notice should be given in writing or by e-mail to the Community Partnership & Committee Officer at least by noon four working days before the meeting. Minutes: There were no public questions or statements. |
|
|
ADJOURNMENT
For the Committee to consider adjourning for up to half an hour to receive questions from members of the public. Minutes: Seventeen members of the public were present. Four informal questions were asked and answers were provided at the meeting. Three of these were in relation to Item 9. |
|
|
PETITIONS
To receive any petitions in accordance with Standing Order 68. Minutes: There were no petitions. |
|
|
MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: Confirmed as a correct record. |
|
|
DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
|
|
MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership & Committee officer by 12.00 noon four working days before the meeting. Minutes: Three questions were received, the questions and answers are set out in Annex A.
The following supplementary questions were asked:
Question 2: The Committee asked to see the results of the review of the road plating policy when they are available. Question 3: Members asked why the scheme was likely to take another 4 months to implement. Officers responded that this was due to the requirement for statutory advertisement and the need to wait for comments and to programme the work. Every effort will be made to try to and complete the work as quickly as possible within these constraints.
|
|
|
Creating Opportunities for Young People - Early Help
Services for Young People is re-commissioning services for 2015-2020 and the new service model will be presented to Cabinet on 23rd September 2014. The current Local Prevention commission ends on 31 August 2015 and new funding agreements will be awarded for provision to start on 1 September 2015, subject to Cabinet approval of the new service model.
The Youth Task Group (YTG) has developed a local specification for Local Prevention in Epsom and Ewell which is based on local needs. Providers who bid for Local Prevention will be asked to respond to the local needs and priorities identified in this specification.
The Local Committee is asked to approve the Epsom and Ewell specification so that the procurement exercise can start in October. Additional documents: Decision:
That the Local Committee [Epsom & Ewell] agreed to:
(i) Approve the local specification as set out in Annex A to the report as amended, to be considered by providers, focusing on the identified needs of Epsom and Ewell and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note that approval is subject to approval of the Services for Young People model by Cabinet on 23rd September 2014. Reasons: To support the Council’s policies of creating opportunities for young people and providing early help for children, young people and their families.
Minutes: Declarations of Interest: None
Officers attending: Jenny Smith, Development Manager, Services for Young People
Petitions, Public Questions/Statements: None
Member discussion – key points
Noted the following amendments to Annexe A: Paragraph 4 - the Youth Centres are located at “The Focus” and “The Edge”; second bullet point to read “The Watersedge estate – Ruxley Ward.
The Development Manager reported some changes arising from changes agreed to the Cabinet report since this report was published. The changes give further delegated powers to the Local Committee and its Youth Task Group to have more say on the allocation of centre based resources in the Borough and to scrutinise delivery. In addition the budget for support for minority groups will not be held centrally as these needs will be met through the local Individual Prevention Grants.
Local Prevention work should continue to be delivered outside of youth centres, but the Youth Task Group will be able to ensure that the two are better linked and work more closely together.
The final budget has not yet been agreed and will be directed to areas of greatest need, but it is unlikely that there will be a significant change in the amount of funding available in the area.
A member queried the high number of Youth Restorative Interventions for the Stamford area and whether there are any particular reasons for this. This information was not available at the meeting, but it was agreed that it would be sent to the members concerned and members of the Youth Task Group after the meeting.
Resolved: That the Local Committee agreed to:
(i) Approve the local specification as set out in Annex A to the report as amended, to be considered by providers, focusing on the identified needs of Epsom and Ewell and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note that approval is subject to approval of the Services for Young People model by Cabinet on 23rd September 2014. Reasons: To support the Council’s policies of creating opportunities for young people and providing early help for children, young people and their families.
|
|
|
Epsom and Ewell parking / waiting restrictions (Phase 8) review
To consider requests that have been received for either the introduction of new parking restrictions or changes to existing restrictions at various sites in Epsom and Ewell.
Since the introduction of Decriminalised Parking Enforcement (DPE) in May 2005, new parking / waiting restrictions in Epsom and Ewell have been introduced in seven phases, with the most recent being implemented throughout 2013 and 2014.
This report details locations and general proposals for the Phase 8 parking / waiting restriction review to be progressed in 2014 / 2015 and seeks approval to carry out statutory consultation on the proposals. Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed
(i)
The recommendations detailed in Annex 1 and 2,
subject to the following amendments and
additions: (ii) That the preliminary consultation being progressed in relation to the RPZ proposals in Annex 2, are funded from the 2013/14 parking account surplus; (iii) That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made; (iv) That if objections are received the Parking Strategy and Implementation Group Manager is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the county councillor for the division and to decide whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.
Reasons: The implementation of the proposals will both increase the safe passage of vehicles and also ease the ... view the full decision text for item 25/14 Minutes: Declarations of Interest: None
Officers attending: Stephen Clavey, Senior Engineer
Petitions, Public Questions/Statements: Three members of the public asked questions under Item 3 in relation to this item.
A resident of Wyeths Road had conducted a survey of residents and indicated that 75% of them were in favour of a residents permit zone and requested that this should be considered. It was reported that this area is already included in the proposals at Annex 2. She asked for further details of how residents could be involved to ensure that any scheme put forward met their needs. The Senior Engineer indicated that subject to agreement by the Committee that a consultant will be employed to carry out investigations of all the proposed areas. This will include a letter to every resident in the affected roads seeking their opinion on the options available. Residents who don’t reply to the consultation letter are considered to be in favour of the proposals. However, they and anyone else who may be interested have a further opportunity to contribute their views when any schemes agreed by the Committee are advertised for comment prior to a final decision.
In relation to Map 47 a resident of Chelwood Close asked whether it would be possible to change the times of the curfew parking to between 12 and 2 as he felt this would be more effective in preventing shift workers from the industrial estate from parking. It appeared that other residents may have a different view on when is the most appropriate time. The Committee therefore agreed to advertise a restriction between 10.00am and 14.00pm, to allow all residents an opportunity to contribute their views during the consultation, with a view to reducing this to a lesser period when the final proposal is considered.
A resident of Greenwood Court in The Parade, Epsom requested that they be added to the Residents Permit Zone for the town centre. She is currently the only resident with a car although it would be necessary to include all residents should anyone else wish to apply. All residents would be entitled to purchase visitor permits even if they did not own a car.
There was no indication of any further public questions or statements so the Committee moved to debate the options presented in the report.
Member discussion – key points
In relation to Map 43, members queried the application of the loading restrictions proposed for the High Street as it seems that not all of the shops currently have rear access to allow deliveries. The senior engineer indicated that it would not be difficult to put in a delivery bay in the High Street for these shops so if agreed they would have to park in the rear access and walk goods round. Members also queried whether vehicles using the rear access should be continuing on across Derby Square and exiting using the road to the rear of the car park as was originally planned as this is not currently possible ... view the full minutes text for item 25/14 |
|
|
Epsom and Ewell Local Transport Strategy and Forward Programme
This paper presents the outcomes of the development of an Epsom and Ewell Local Transport Strategy (LTS) and Forward Programme. It makes recommendations that the Committee approves the Local Transport Strategy and Forward Programme.
The County Council is producing Local Transport Strategies and Forward Programmes for each district and borough in the county. The purpose of these strategies is to support the growth set out within district and borough local plans and provide a programme of transport infrastructure required to deliver this growth. They also provide an evidence base for future funding bids.
The strategies are ‘live documents’ which will be updated at regular intervals to ensure they remain relevant and current. They will become part of the Surrey Transport Plan.
Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed to [Tina Mountain and Colin Taylor voted against]
Approve the Epsom & Ewell Local Transport Strategy and Forward Programme as set out in Annex 1 of the report with the amendments proposed at the meeting and its suggested objectives.
Reasons: To support the County Council’s priorities to promote sustainable economic growth and secure investment in infrastructure and to reduce the negative impact of traffic.
Minutes: Declarations of Interest: None
Officers attending: Steven Howard, Transport Strategy Project Manager; Caroline Tuttle, Transport Planner
Petitions, Public Questions/Statements: None
Member discussion - key points
Tina Mountain indicated that she was unable to support the Strategy as a whole as she is opposed to the implementation of Plan E to return South Street to two way traffic. Cllr Taylor also indicated that he felt that the implementation of Plan E did not fulfil the reasons for which it was originally proposed.
In the section relating to rail provision, members suggested that if the campaign to include Epsom Station in Zone 6 is successful there could be a need for additional parking in the town centre as more people would be encouraged to use this station instead of driving to those stations currently within Zone 6.
Noted, that councillors are in correspondence with Network Rail, with a view to providing step free access to Stoneleigh Station, following a campaign locally. If provided this may increase useage of this station.
A number of corrections to the text of the Plan were identified which officers agreed to incorporate into the final document
Resolved: That the Local Committee agreed to: [Tina Mountain and Cllr Taylor voted against]
Approve the Epsom & Ewell Local Transport Strategy and Forward Programme as set out in Annex 1 of the report with the amendments proposed at the meetingand its suggested objectives.
Reasons: To support the County Council’s priorities to promote sustainable economic growth and secure investment in infrastructure and to reduce the negative impact of traffic.
|
|
This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2014-15. Committee is asked to approve the strategy for allocation of budgets for next Financial Year.
Additional documents: Decision: That the Local Committee [Epsom & Ewell] agreed to:
(i) Promote the modification to the parking bays in High Street, Ewell, ahead of this year’s annual review of parking and waiting restrictions; (ii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), to promote reserve schemes to ensure the remainder of this Financial Year’s budgets are fully invested in the road network in Epsom and Ewell; (iii) Authorise the implementation of a Bus Stop Clearway in Ruxley Lane opposite its junction with Pams Way; (iv) Approve the strategy for allocation of next Financial Year’s budgets as detailed in Table 4 of the report; (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reasons: To facilitate delivery of the 2014-15 Highways programmes funded by the Local Committee and to facilitate development of Committee’s 2014-15 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.
Minutes: Declarations of Interest: None
Officers attending: Nick Healey, Area Highways Team Manager
Petitions, Public Questions/Statements: None
Member discussion - key points
Noted in Table 5, row 2 location should read “ Hook Road/Temple Road, Epsom” and in row 5 location should read “Scotts Close”.
Resolved: That the Local Committee agreed to:
(i) Promote the modification to the parking bays in High Street, Ewell, ahead of this year’s annual review of parking and waiting restrictions; (ii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), to promote reserve schemes to ensure the remainder of this Financial Year’s budgets are fully invested in the road network in Epsom and Ewell; (iii) Authorise the implementation of a Bus Stop Clear in Ruxley Lane opposite its junction with Pams Way; (iv) Approve the strategy for allocation of next Financial Year’s budgets as detailed in Table 4 of the report; (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.
Reasons: To facilitate delivery of the 2014-15 Highways programmes funded by the Local Committee and to facilitate development of Committee’s 2014-15 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.
|
|
|
DATE OF NEXT MEETING
Monday 8 December at 2.00pm, Epsom Town Hall Minutes: Monday 8 December at 2.00pm, Epsom Town Hall |