Agenda, decisions and minutes

Epsom and Ewell Local Committee
Monday, 20 June 2016 7.00 pm

Venue: Ewell Court House, Lakehurst Road, Ewell KT19 0EB

Contact: Nicola Morris, Community Partnership & Committee Officer  Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Items
No. Item

14/16

APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE LOCAL COMMITTEE FOR 2016/17

    To note the appointment by Council of County Councillor Eber Kington as Chairman and County Councillor John Beckett as Vice-Chairman of the Local Committee for the current municipal year.

     

    Minutes:

    The appointment by Council of Eber Kington as Chairman and John Beckett as Vice-Chairman of the Local Committee for the current municipal year was noted.

15/16

APPOINTMENT OF BOROUGH COUNCIL MEMBERS

    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2016/17.

     

    Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2016-2017.  David McNulty, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

    Epsom and Ewell Borough Council Appointed Members [5]

    Cllr Kate Chinn                  [Court]

    Cllr Liz Frost                      [Woodcote]

    Cllr Clive Smitheram          [West Ewell]

    Cllr Mike Teasdale             [Stoneleigh]

    Cllr Tella Wormington        [Town]

     

    Epsom and Ewell Borough Council Substitutes

    Cllr Michael Arthur             [Ewell]

    Cllr Tony Axelrod               [Town]

    Cllr Rekha Bansil               [Woodcote]

    Cllr Steve Bridger              [Stamford]

    Cllr Vince Romagnuolo      [Court]

     

     

    Decision:

    That the Local Committee [Epsom & Ewell] agreed

     

    To co-opt substitutes for Borough Council members for the municipal year 2016/17.

     

    Reasons:  Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes.

     

    Minutes:

    Resolved:

     

    To co-opt substitutes for Borough Council members for the municipal year 2016/17.

     

    The Local Committee noted that at the Epsom & Ewell Borough Council’s first

    meeting of this municipal year, 5 Borough Councillors and 5 substitutes were

    appointed to serve on the Local Committee for the municipal year 2016-2017.  David McNulty, Chief Executive, has now confirmed these appointments, the substitute members being appointed subject to the decision above:

     

    Appointed Members [5]

     

    Cllr Kate Chinn                        [Court]

    Cllr Liz Frost                            [Woodcote]

    Cllr Clive Smitheram               [West Ewell]

    Cllr Mike Teasdale                  [Stoneleigh]

    Cllr Tella Wormington [Town]

     

    Substitutes [5]

     

    Cllr Michael Arthur                  [Ewell]

    Cllr Tony Axelrod                    [Town]

    Cllr Rekha Bansil                    [Woodcote]

    Cllr Steve Bridger                    [Stamford]

    Cllr Vince Romagnuolo           [Court]

     

    Reasons:  Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes.

     

16/16

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

17/16

CHAIRMAN'S BUSINESS

    The Chairman will update the Committee on any current issues.

    Minutes:

    The Chairman reported that the Committees community safety funding last year was just £3,707, but for the first time the Local Committee retained the funds and distributed it via a local bidding process which resulted in four awards –two for educational training, one to the Youth Service and one to an EEBC/Police initiative.  This year the total Surrey-wide funding has been reduced and a suggestion was made that it be automatically pooled for local Community Safety Partnerships to bid to fund the delivery of local projects meeting local needs or to meet the costs of statutory Domestic Homicide Reviews.  At a meeting of all Local Committee Chairmen the Chairman opposed that move proposing to retain the ability of Local Committee to determine its use, which was agreed.  However the local fund available will still be reduced - to £3,000.

     

     SCC is currently looking at an induction/training programme for both County and Borough Members of the Local Committee after the 2017 SCC Election.  Some members were involved in training in 2013, other newer Members may have had none.  Members were asked to contact Nicola Morris with any thoughts on what training would make/have made their work on the Local Committee easier or more productive.

     

18/16

WRITTEN PUBLIC QUESTIONS AND STATEMENTS

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the Community Partnership & Committee Officer at least by noon four working days before the meeting.

    Minutes:

    2 questions were received.  The questions and answers are set out in Annex A.  The following additional points were made:

     

    Question 1:  Cllr Dallen questioned the reply as currently taxis drop off at the station and then u turn to join the queue.  There is minimal traffic that exits from the car park opposite, the only other ‘leg’ on green.  Pedestrian lights are at red.  There does not appear to have been any near misses or accidents due to this.  He requested officers to reconsider the decision.  Officers remained concerned that pedestrians cross even though there lights are on red and would not be expecting taxis to turn.  Officers were awaiting further comments from the traffic signals team and the police road safety team and they would share the comments with Cllr Dallen when they are received.  It was noted that a road safety audit may be necessary to evaluate potential safety issues.

     

    Question 2:  Cllr Olney asked for information on the cost of installing pay and display parking across the conservation area and whether this would be more cost effective than a residents parking zone.  The Parking team would be asked to provide this information after the meeting.

     

Annex A pdf icon PDF 112 KB

Nine Members of the public were present.  Six questions were asked, answers were provided at the meeting or will be provided after the meeting.

19/16

ADJOURNMENT

    For the Committee to consider adjourning for up to half an hour to receive questions from members of the public.

    Minutes:

    Nine members of the public were present.  Six informal questions were asked and answers were provided at the meeting or a written response will be sent.

20/16

PETITIONS pdf icon PDF 112 KB

    To receive any petitions in accordance with Standing Order 68.

     

    At the 29 February meeting the Committee received a petition from 143 individuals requesting the implementation of road safety measures in Cuddington Avenue, Worcester Park in order to reduce the speed of vehicles which would make crossing the road safer for parents and children.  The suggested measures would be a 20mph speed limit, speed humps and a pedestrian crossing. 

     

    This report outlines investigations into the nature and extent of the concerns, and possible highway and road safety education improvements to reduce them. These have been developed in accordance with the county council’s Road Safety Outside Schools policy.

    Decision:

    That the Local Committee [Epsom & Ewell] agreed

     

    (i)       That the Mead Infant School and Auriol Junior Schools will be requested to undertake a range of road safety education and training activities.  The schools will be supported by the county council’s Sustainable School Travel Team to maintain these and to update their School Travel Plan which relates to the encouragement of sustainable travel to and from school.

    (ii)     That the Sustainable School Travel Team be asked to provide information on school and community speed watch schemes to the school and petitioner.

    (iii)   That the Mead Infant School and Auriol Junior School be asked to review whether the school crossing patrol is sited in the most appropriate location.

    (iv)   That officers be asked to check the existing signage in the area to determine whether any improvements can be made.

    Reasons:  A successful increase in walking and cycling modes of travel to school would contribute to fewer car journeys and less motor vehicle congestion. The recommended school travel plan and road safety education improvements would also help to improve road safety and reduce reliance on the car for the school journey.

     

    Minutes:

    One petition was received.

     

    Declarations of interest:  None

     

    Officers attending:  Nick Healey, Area Highways Team Manager; Alan Flaherty, Engineer

     

    Petitions, Public Questions/Statements:

     

    The petitioner, set out the reasons for her petition.  Cuddington Avenue in Stoneleigh is used by parents taking children to both the Mead Infant School and Auriol Junior School.  Many vehicles travel in excess of the current 30mph speed limit and safety is a great concern to the local community as there is nothing to slow down vehicles on the long straight road.  Parents have witnessed a number of incidents where children have narrowly escaped injury and a child has recently been injured.  She was supportive of the proposal to ask the schools to undertake more road safety education, but felt that this was not sufficient.  Many parents are forced to use cars to take their children to school and in the morning additional commuter vehicles use this road in an attempt to avoid congestion elsewhere.  The existing yellow lines, operational at peak times make it easier for vehicles to speed and many parents still park on the yellow lines obscuring sight lines.

     

    Other residents asked whether the presence of officers during the assessment visit would deter speeding and why a decision had been made by the schools to place the school crossing patrol in Vale Road which has traffic calming measures instead of on Cuddington Avenue.  There was also concern for elderly residents crossing the road and a suggestion that school warning signs could be improved.

     

    The area highway manager responded that the multi agency team of officers who assessed the site have many years of experience in evaluating road safety issues and are familiar with the area.  The police did not feel that there was a speed issue in the area.  It was noted that the police did not attend the site visit in uniform and road users would not have been aware of their presence.

     

    It was suggested that the residents may want to consider setting up a community speed watch to gather evidence on whether there is a speeding issue and it was agreed that details of this would be supplied.  There is also a School Speed Watch scheme.

     

    Member Discussion – key points

     

    Members, whilst sympathetic, highlighted that similar issues exist at many schools in the Borough and across the County and limited budgets mean that funding has to be directed to those high priority sites where there is a history of accidents.

     

    To slow vehicles it would be necessary to install either road humps or chicanes which are expensive and not always popular with residents.

     

    Resolved:

     

    (i)       That the Mead Infant School and Auriol Junior Schools will be requested to undertake a range of road safety education and training activities.  The schools will be supported by the county council’s Sustainable School Travel Team to maintain these and to update their School Travel Plan which relates to the encouragement of sustainable travel to and from school.

    (ii)      That the Sustainable School Travel Team  ...  view the full minutes text for item 20/16

21/16

MINUTES OF PREVIOUS MEETING pdf icon PDF 138 KB

22/16

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    There were no declarations of interest.

23/16

MEMBER QUESTION TIME

    To receive any written questions from Members under Standing Order 47.   Notice should be given in writing to the Community Partnership & Committee officer by 12.00 noon four working days before the meeting.

    Minutes:

    Two questions were received, the questions and answers are set out in Annex B.  The following additional points were made:

     

    Question 1:  The Committee confirmed that it wished this proposal to be added to the list of schemes for consideration in the Phase 10 parking review.

     

    Question 2:  Members were concerned at the delay in starting the work and that issues had not been resolved earlier.  There was also concern over whether the work could now be completed to meet funding requirements.  The Chairman was asked to write to request regular updates.  It was noted that the matter would be considered at the July informal meeting of the Committee.

Annex B pdf icon PDF 16 KB

24/16

DATA OVERVIEW OF ACADEMIC PROGRESS WITHIN EPSOM AND EWELL [Service Monitoring and Issues of Local Concern] pdf icon PDF 304 KB

25/16

ANNUAL PERFORMANCE REPORT FROM SERVICES FOR YOUNG PEOPLE [Service Monitoring and Issues of Local Concern] pdf icon PDF 96 KB

    The purpose of this report is to update the Local Committee on how Services for Young People has supported young people to develop their employability during 2015/16, which has been the overall goal of Services for Young People since 2014.

     

    In particular, this Local Committee report focuses on the contribution of our different commissions to this goal and how they have performed during the year.

    Additional documents:

    Minutes:

    Declarations of interest:  None

     

    Officers attending:  Richard Leary, Youth Support Service Team Manager Epsom & Ewell

     

    Public Questions/Statements:

     

    None

     

    Member Discussion – key points

     

    Members noted that Epsom & Ewell had the lowest rate of young people who were NEET in Surrey but asked what numbers 1.2% represented.  The team manager agreed to provide the figures after the meeting.

     

    Members asked whether more resources would be made available as part of the early help offer.  It was reported that this is a response to the Ofsted inspection and some more resources have been made available, but it would be necessary to see whether these would be sufficient to meet the demand.

     

    Members queried why more work seems to be taking place in the Town rather than in Ruxley.  The officer replied that this was as a result of previous staffing problems at the Edge and that the report showed the position last year.  The situation has now improved.

     

    Councillor Frost asked whether young people from the Ebbisham Estate, where there have been some issues, are attending the Focus youth centre.  The area team manger agreed to find out and report back.

     

    Members asked for an update on the ‘Junk to Funk’ sessions.

     

    The Committee thanked all those involved in working with young people in Epsom & Ewell for their excellent work and commended the team on the format of the report.

     

26/16

HIGHWAYS UPDATE [Executive Function - for Decision] pdf icon PDF 173 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2016-17.

     

    Members are encouraged to start considering the strategy and priorities for next Financial Year, 2017-18.

    Decision:

    That the Local Committee [Epsom & Ewell] agreed

     

    To authorise the Area Highways Manager in consultation with the Chairman, Vice-chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Programmes of work have been agreed with the Committee and individual Divisional Members.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    Minutes:

    Declarations of interest:  None

     

    Officers attending:  Nick Healey, Area Highways Team Manager; Alan Flaherty, Engineer

     

    Petitions, Public Questions/Statements: None

     

    Member Discussion – key points

     

    In relation to paragraph 2.7 members were concerned at the delay in implementing the Phase 9 parking proposals.  The Chairman was asked to write to senior officers expressing the Committees concern that the six month commitment given to members had not been met.  Members noted that there had previously been two parking engineers allocated to the five Boroughs and Districts in the East of the County.  One of these is now working full time in Elmbridge meaning that the remaining officer is doing all the work in the other four Boroughs and Districts.  Noted that the results of the consultations on the Phase 9 review will be sent to the Divisional members and the Chairmen in the next few weeks and it is hoped that work can be completed by September.

     

    Members queried the status of roads which had previously been included in year 5 of  Project Horizon for resurfacing.  It was reported that these are now being re-evaluated as part of the next programme and it was possible that not all of them would be progressed.  Members were concerned at the changes to the programme which have taken place without member involvement and the Chairman was asked to write to senior officers expressing these concerns.  The Committee requested that an update on the roads currently scheduled for resurfacing should be included in future reports.

     

    Members requested an update on the progress of all Local Enterprise bids and it was agreed that this would be requested for the July informal meeting.

     

    Resolved:

     

    That the Area Highways Manager be authorised, in consultation with the Chairman, Vice-chairman and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Programmes of work have been agreed with the Committee and individual Divisional Members.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

27/16

PAVEMENT HORIZON 5 YEAR PAVEMENT MAINTENANCE PROGRAMME [For Information] pdf icon PDF 81 KB

    This report describes the potential Pavement Horizon 5 year programme, generated from the Footway Network Survey (FNS), for Epsom and Ewell. These schemes include lower cost preventative treatment, in an asset management approach, to extend the life of the pavement. This programme also includes need based schemes that are higher cost reconstruction of the pavement.

    Additional documents:

    Minutes:

    Item withdrawn, due to lack of clarity on what is required.  A further report would be brought to the July informal meeting.

28/16

LOCAL COMMITTEE APPOINTMENTS TO LOCAL GROUPS AND TASK GROUPS [Executive Function - for Decision] pdf icon PDF 105 KB

    To appoint Members to represent the Local Committee on the bodies listed for the municipal year 2016/2017 and to appoint members to the Youth, On Street Parking, Major Schemes and Epsom/Banstead STP Task Groups of the Local Committee.

    Additional documents:

    Decision:

    That the Local Committee [Epsom & Ewell] agreed

     

    To make the following appointments from the Local Committee for 2016/17 municipal year:

     

    a)    Community Safety Partnership - John Beckett

    b)    Family, Friends and Community Support Champion for 2016/17 – Clive Smitheram, Tella Wormington (deputy)

    c)    Youth Task Group - County Councillors Jan Mason and Tina Mountain and Borough Councillors Neil Dallen and Lucie Dallen.

    d)    On Street Parking Task Group - County Councillors Eber Kington, John Beckett, Borough Councillors Neil Dallen, Michael Arthur, substitute Clive Smitheram.

    e)    Major Schemes (Epsom & Ewell) Task Group – County Councillors John Beckett, Jan Mason and Karan Persand, Borough Councillors – Michael Arthur, Neil Dallen with the third member to be  advised by the Borough Council.

    f)     Epsom Banstead STP Task Group – Eber Kington, John Beckett substitute Michael Arthur

    g)    Borough Council Joint Infrastructure Group – Eber Kington, John Beckett

     

    Reasons:  To enable the Local Committee to be represented on local bodies and to appoint the Committees Task Groups.

     

    Minutes:

    Declarations of interest:  None

     

    Officers attending:  Nicola Morris, Community Partnership and Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points

     

    None.

     

    Resolved:

     

    That the following appointments from the Local Committee be made for the 2016/17 municipal year:

     

    a)    Community Safety Partnership - John Beckett

    b)    Family, Friends and Community Support Champion for 2016/17 – Clive Smitheram, Tella Wormington (deputy)

    c)    Youth Task Group - County Councillors Jan Mason and Tina Mountain and Borough Councillors Neil Dallen and Lucie Dallen.

    d)    On Street Parking Task Group - County Councillors Eber Kington, John Beckett, Borough Councillors Neil Dallen, Michael Arthur, substitute Clive Smitheram.

    e)    Major Schemes (Epsom & Ewell) Task Group – County Councillors John Beckett, Jan Mason and Karan Persand, Borough Councillors – Michael Arthur, Neil Dallen with the third member to be  advised by the Borough Council.

    f)     Epsom Banstead STP Task Group – Eber Kington, John Beckett substitute Michael Arthur

    g)    Borough Council Joint Infrastructure Group – Eber Kington, John Beckett

     

    Reasons:  To enable the Local Committee to be represented on local bodies and to appoint the Committees Task Groups.

     

29/16

LOCAL COMMITTEE DECISION/ACTION TRACKER [For information] pdf icon PDF 125 KB

    This item provides an update on previous decisions and actions agreed by the Committee.

    Minutes:

    Declarations of interest:  None

     

    Officers attending:  Nicola Morris, Community Partnership and Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member discussion – key points

     

    None.

     

    Noted the progress with the recorded decisions/actions.

30/16

DATE OF NEXT MEETING