Agenda, decisions and minutes

Epsom and Ewell Local Committee
Monday, 19 June 2017 7.00 pm

Venue: Ewell Court House, Lakehurst Road, Ewell KT19 0EB

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Items
No. Item

13/17

APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE
LOCAL COMMITTEE FOR 2017/18

    To note the appointment by Council of County Councillor John Beckett as Chairman and County Councillor Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year.

    Minutes:

    The appointment by Council of Mr John Beckett as Chairman and Mrs Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year was noted.

     

14/17

APPOINTMENT OF BOROUGH COUNCIL MEMBERS

    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2017/18.

     

    Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2017-2018. David McNulty, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    EPSOM AND EWELL BOROUGH COUNCIL APPOINTED

    MEMBERS [5]

    Cllr Michael Arthur [Ewell]

    Cllr Rekha Bansil [Woodcote]

    Cllr Kate Chinn [Court]

    Cllr Neil Dallen [Town]

    Cllr Mike Teasdale [Stoneleigh]

     

    Epsom and Ewell Borough Council Substitutes

    Cllr Steve Bridger [Stamford]

    Cllr Hannah Dalton [Stoneleigh]

    Cllr Humphrey Reynolds [Ewell]

    Cllr Vince Romagnuolo [Court]

    Cllr Tella Wormington [Town]

     

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To co-opt substitutes for Borough Council members for the municipal year 2017/18.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

    Minutes:

    Resolved:

     

    To co-opt substitutes for Borough Council members for the municipal year 2017/18.

     

    The Local Committee noted that at the Epsom & Ewell Borough Council’s first

    meeting of this municipal year, 5 Borough Councillors and 5 substitutes were

    appointed to serve on the Local Committee for the municipal year 2017-2018.  David McNulty, Chief Executive, has now confirmed these appointments, the substitute members being appointed subject to the decision above.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

15/17

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

    Minutes:

    Apologies for absence were received from Mr John Beckett, Mrs Tina Mountain took the Chair in his absence and Cllr Michael Arthur, Cllr Humphrey Reynolds substituted for him.

16/17

CHAIRMAN'S BUSINESS

    The Chairman will update the Committee on any current issues.

    Minutes:

    It was reported that the Local Committee Chairmen had met with the Leader to discuss local highway budgets.  Several options were discussed, including borrowing £2million capital to be divided amongst the Committees.  However this would need to be repaid over 12 years using the Committee’s revenue funding.  The Chairmen agreed not to take up this option.

17/17

WRITTEN PUBLIC QUESTIONS AND STATEMENTS

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the Partnership Committee Officer at least by noon four working days before the meeting.

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To amend the previously agreed proposals for Fairfax Avenue, East Ewell in the Phase 10 parking review, to extend the restricted area to include all houses up to Cleves Avenue in the advertisement.

     

    Reasons: To respond to residents requests to extend the restrictions to regulate parking in the area.

    Minutes:

    Annex1 question was received.  The question and answer is set out in Annex A.  The following additional points were made:

     

    Since the question had been submitted a number of other residents at the end of the previously agreed area proposed for yellow lines had requested an extension past their properties.  It was, therefore,

     

    Resolved:

     

    To amend the previously agreed proposals for Fairfax Avenue, East Ewell in the Phase 10 parking review, to extend the restricted area to include all houses up to Cleves Avenue in the advertisement.

     

    Reasons: To respond to residents requests to extend the restrictions to regulate parking in the area.

Annex A pdf icon PDF 55 KB

18/17

ADJOURNMENT

    For the Committee to consider adjourning for up to half an hour to receive questions from members of the public.

    Minutes:

    19 members of the public were present.  One informal question was asked and an answer was provided.  The local councillors agreed to keep the residents updated on progress.

19/17

PETITIONS

20/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 231 KB

21/17

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    Mrs Bernie Muir declared a personal interest in respect of Item 10 as her son is a resident of Temple Road.

22/17

MEMBER QUESTION TIME

    To receive any written questions from Members under Standing Order 47.   Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To include a parking restriction in Chartwell Place, Epsom in the advertisement for the Phase 10 parking review, for the even number side of the road to prevent parking between 8.30am and 4.30pm Monday to Friday.

     

    Reasons:  To facilitate access for a child in a wheelchair and for pushchairs obstructed by pavement parking.

    Minutes:

    Two questions were received. The questions and answers are set out in

    Annex B. The following additional points were made:

     

    Question 1: A resident of Chartwell Place outlined the issues of commuter and school parking in the road, which results in vehicles obstructing the pavement, as a result she has to walk in the road pushing her son who is in a wheelchair.  Parents with buggies also have problems.  This is unsafe particularly as there is a blind bend in the road.  Members felt that as the problem was worse at school pick up and drop off time, limiting commuter parking may mean that the space is filled by school parking and suggested a longer period of restriction should be advertised to seek local opinion.

     

    There was no indication of any further public questions or statements so the Committee moved to debate the options and

     

    Resolved:

     

    To include a parking restriction in Chartwell Place, Epsom in the advertisement for the Phase 10 parking review, for the even number side of the road to prevent parking between 8.30am and 4.30pm Monday to Friday.

     

    Reasons:  To facilitate access for a child in a wheelchair and for pushchairs obstructed by pavement parking.

     

    Question 2: members were unhappy with the response provided and felt that the bus was often stationary at the stop for longer than the 5 minutes stated.  They requested that officers look again for a solution to ensure that it does not remain at the stop except to pick up and drop off passengers at any time.

Annex B pdf icon PDF 110 KB

23/17

HIGHWAYS UPDATE pdf icon PDF 227 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2017-18.

    Members are encouraged to start considering the strategy and priorities for next Financial Year, 2018-19.

    Additional documents:

    Decision:

    That the Local Committee Epsom & Ewell agreed:

     

    (i)         To introduce double yellow lines in Temple Road between the parking bays between numbers 46 and 70 Temple Road, to discourage vehicles overhanging the bays and give residents increased forward visibility whilst leaving their driveways as set out in the report;

     

    (ii)        To extend the double yellow lines on the western side of Temple Road from Pound Lane, southwards to encompass the entire length of the hatching and prevent any obstructive parking on the approach to the pedestrian refuge;

    (iii)       To implement double yellow lines in Temple Road in the chicane area outside St Barnabas’ Church, to prevent obstruction of this area by parked vehicles;

    (iv)      To include a single yellow line restriction in Gibraltar Crescent operational between 10.00-11.00am and 15.00-16.00, the detailed plan to be agreed by the Parking Team Manager in consultation with the Chairman, Vice-Chairman and divisional member;

    (v)       That the proposals in (i) to (iv) above be advertised as part of the Phase 10 parking review and follow the procedures as agreed at the March 2017 meeting to complete that review;

    (vi)      To defer consideration of the construction of a new cycle route in Waterloo Road, connecting Epsom railway station to the extensive network of cycle routes to the north of the Borough, to the next meeting, pending a reply from the developer indicating whether an alternative use for the funding would be acceptable to them within the terms of the 106 agreement;

    (vii)     To introduce new bus stop clearways in five locations in Hook Road, Epsom as detailed in Annexes F, G, and H of the report;

    (viii)    To transfer £12,000 currently allocated to the construction of a cycle way from Stoneleigh Park Road to Bradford Drive to fund maintenance work on Highfield Drive where the road surface has sunk;
     

    (ix)      Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes outlined in the report as amended above.

    (x)       That the Chairman be asked to write to the Cabinet member for Environment & Transport expressing the Committee’s opposition to the 78% cut in local highways funding in 2017/2018 on the grounds that the decision was made six weeks after the agreement of the County Council budget, without consultation with members, when the Committees draft programme for the year had already been agreed and that different choices could have been made to enable this area of work to continue to be funded adequately.

    Reasons: Programmes of work have been agreed in consultation with the Committee.  Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    A number of new lengths of double yellow lines are recommended for Temple Road to ensure the continued safe travel of drivers using Temple Road and to resolve, as  ...  view the full decision text for item 23/17

    Minutes:

    Declarations of Interest: Mrs Bernie Muir declared a personal interest in Temple Road

     

    Officers attending: Nick Healey, Area Highways Team Manager; Steve Howard, Transport Policy Project Manager

     

    Petitions, Public Questions/Statements: None

     

    Member Discussion – key points

     

    Members requested that they should be informed of the outcome of the analysis of the underspend of the Committees revenue funding in 2016/17, as soon as this has been completed, rather than waiting for a report to a future meeting.

     

    Mr Eber Kington expressed concern at the 78% reduction in the highways budget for the Local Committee in 2017/18.  The decision was taken in March, by the Cabinet, six weeks after the County Council Budget Meeting and without consultation with Members or post-decision scrutiny.  This has resulted in the Committee having to abandon the plans which it had made based on the anticipated budget and has seriously curtailed the Committee’s ability to respond to residents requests which are not deemed to be safety related.  Whilst he agreed with the Local Committee chairmen’s decision not to borrow to fund this budget, he did not accept that savings could not have been made within other Surrey services to release funding to meet this important area of work for residents.  He proposed that the Chairman be asked to write to the Cabinet member expressing these views on behalf of the Committee.  The proposal was seconded by Cllr Neil Dallen.

    Mr Eber Kington proposed that the £12,000 in Table 3 of the report allocated to the Stoneleigh Park Road to Bradford Drive cycle link should be reallocated to fund maintenance work in Highfield Drive, as he did not feel that the construction of a cycle way was the highest priority for residents in his area.  The Area Highway Manager indicated that there was a risk that £12,000 would not be sufficient to cover the works required in Highfield Drive once an investigation had been completed and it may then be too late for the cycle link scheme to be delivered this financial year.  Mr Kington accepted that there was a risk and that the money may have to be spent in a different division.  Mrs Mason seconded the proposal which was unanimously agreed.

     

    Cllr Dallen queried the proves of bid submission to the Local Enterprise Partnership (LEP).  The Project Manager reported that the resilience scheme bid has already been submitted and assessed, formal submission of bids should take place in July for a decision later in the year.  The County Council have asked for the bid to be accelerated.  Cllr Dallen asked for clarification of the process as this did not accord with his experience of LEP processes.  The Project Manager undertook to check when the Horizon schemes in paragraph 2.16 will go ahead.

     

    Members asked for clarification of the nature of the structure is at Tolworth Court on Page 32 of the report.

     

    Members discussed the potential cycle route funded as part of a S106 agreement with the Epsom Station developers on page 15 of the  ...  view the full minutes text for item 23/17

24/17

LOCAL COMMITTEE DECISION/ACTION TRACKER [FOR INFORMATION] pdf icon PDF 81 KB

    This item provides an update on previous decisions and actions agreed by the Committee beginning in June 2015.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nicola Morris, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member Discussion – key points

     

    In relation to the advertising of the Phase 10 parking review, members queried when the advert would be placed.  The Partnership Committee Officer replied that as there had been some changes agreed at tonight’s meeting further work would be required before the advertisement could be placed.  It was hoped that this could be completed before the summer holidays as it is not felt to be appropriate to advertise in August as many residents may be away.  Otherwise the advert may be delayed until September.  Members requested an updated timetable from the Parking Engineer and for him to inform the Chairman and Vice-Chairman if the advert could not be placed before the summer.

25/17

DATE OF NEXT MEETING

23/17

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING AND REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES pdf icon PDF 170 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2017/18. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also seeks the approval of Local Committee task group members and the appointment of representatives to external bodies.

     

    Decision:

    That the Local Committee Epsom & Ewell agreed that:

     

    (i)            The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

    (ii)           Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

    (iii)          The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    (iv)         The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year:

    a)    The East Surrey Community Safety Partnership – Bernie Muir

    b)    On Street Parking Task Group - County Councillors John Beckett, Jan Mason, substitute Bernie Muir, Borough Councillors Neil Dallen, Michael Arthur, substitute Tella Wormington.

    c)    Major Schemes (Epsom & Ewell) Task Group – County Councillors John Beckett, Jan Mason and Tina Mountain, Borough Councillors – Michael Arthur, Neil Dallen and Tella Wormington.

    d)    Epsom Banstead STP Task Group – John Beckett,  Michael Arthur substitute Tella Wormington

    e)    Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.

     

    Reasons:  The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies. 

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nicola Morris, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member Discussion – key points

     

    Members wished to make it clear that they would like to receive bids for the Committee’s community safety funds from both the Community Safety Partnership and other local organisations.  They would like to assess all the bids after the closing date and not allocate funding as bids are received.

     

    Resolved that:

     

    (i)            The committee’s delegated community safety budget of £3,000 for 2017/18 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

    (ii)           Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the Local Committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

    (iii)          The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    (iv)         The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year:

    a)    The East Surrey Community Safety Partnership – Bernie Muir

    b)    On Street Parking Task Group - County Councillors John Beckett, Jan Mason, substitute Bernie Muir, Borough Councillors Neil Dallen, Michael Arthur, substitute Tella Wormington.

    c)    Major Schemes (Epsom & Ewell) Task Group – County Councillors John Beckett, Jan Mason and Tina Mountain, Borough Councillors – Michael Arthur, Neil Dallen and Tella Wormington.

    d)    Epsom Banstead STP Task Group – John Beckett,  Michael Arthur substitute Tella Wormington

    e)    Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.

     

    Reasons:  The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.