Agenda, decisions and minutes

Epsom and Ewell Local Committee
Monday, 25 June 2018 7.00 pm

Venue: Ewell Court House, Lakehurst Road, Ewell KT19 0EB

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnerships & Safety Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Items
No. Item

OPEN FORUM pdf icon PDF 60 KB

The questions and responses to the matters raised in the Open Forum are attached to the minutes.

13/18

APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE LOCAL COMMITTEE FOR 2018/19

    To note the appointment by Council of County Councillor John Beckett as Chairman and County Councillor Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year.

    Minutes:

    The appointment by Council of Mr John Beckett as Chairman and Mrs Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year was noted.

14/18

APPOINTMENT OF BOROUGH COUNCIL MEMBERS [EXECUTIVE FUNCTION – FOR DECISION]

    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2018/19.

     

    Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2017-2018. Joanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    EPSOM AND EWELL BOROUGH COUNCIL APPOINTED MEMBERS [5]

    Cllr Michael Arthur [Ewell]

    Cllr Richard Baker [Stamford]

    Cllr Kate Chinn [Court]

    Cllr Hannah Dalton [Stoneleigh]

    Cllr Mike Teasdale [Stoneleigh]

     

    Epsom and Ewell Borough Council Substitutes

    Cllr Rekha Bansil [Woodcote]

    Cllr Steve Bridger [Stamford]

    Cllr Chris Frost [Nonsuch]

    Cllr Vince Romagnuolo [Court]

    Cllr Clive Woodbridge [Ewell]

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To co-opt substitutes for Borough Council members for the municipal year 2018/19.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

    Minutes:

    Resolved:  To co-opt substitutes for Borough Council members for the municipal year 2018/19.

     

    The Local Committee noted that at the Epsom & Ewell Borough Council’s first

    meeting of this municipal year, 5 Borough Councillors and 5 substitutes were

    appointed to serve on the Local Committee for the municipal year 2018-2019.  Joanna Killian, SCC Chief Executive, has now confirmed these appointments, the substitute members being appointed subject to the decision above.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

15/18

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

    Minutes:

    Apologies for absence were received from Borough Councillors Hannah Dalton and Mike Teasdale. Cllrs Steve Bridger and Clive Woodbridge substituted and joined the Committee following the agreement above that substitutes would be permitted.

16/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    Cllr Woodbridge declared a personal interest in Item 10 the Phase 11 Parking Review as a resident of Corbett Road which is to be the subject of proposed additional parking restrictions as set out in the report.

17/18

CHAIRMAN'S BUSINESS

    The Chairman will update the Committee on any current issues.

    Minutes:

    The Chairman informed the Committee and congratulated the local Highway Maintenance Engineer, Gavin Smith on his Tower Award for which he had been nominated by the Stoneleigh Resident Association for his assistance with the resurfacing of Stoneleigh Broadway.

     

    Members were reminded that the SCC Leader, David Hodge would be holding a session on the evening of 25 July, for the Local Committee, to which all Borough members had been invited to seek feedback on the development of a Vision for the County Council.

     

    Members were notified that pay and display parking is being introduced at Newlands Corner car park from 9 July and at other car parks on the SCC Countryside Estate in the coming weeks.

     

    The Chairman reported that the County Council is retendering a number of bus routes across the County.  Those routes in Epsom & Ewell are the 318, 460, 480 and 479.  This is just a retendering exercise and is not expected to affect the service.

18/18

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 91 KB

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the  Partnership Committee Officer at least by noon four working days before the meeting.

    Minutes:

    Five questions was received. The question and answer are set out in the Supplementary agenda for the meeting.  The following additional points were made:

     

    Question 1: Ms Morris thanked the Committee for the work undertaken so far, but queried why when there is no evidence of obstruction that the entire restrictions by the allotments could not be removed.  The Parking Engineer responded that the remaining restrictions were intended to maintain access to the footway and to the allotments.  It was proposed that the remaining line should be a single yellow line with a restriction between 9-10am to restrict commuter parking where these may be displaced following the introduction of resident only parking in the vicinity.

     

    Question 2: Mr Taylor was not present at the meeting, but there was a request for trees presenting similar problems in Church Street/Worple Road to be added to the list for pruning.

     

    Question 3: It was confirmed that a petition with the signatures of 70% of residents requesting a change to the Residents Parking Zone would be required by May 2019 to enable it to be considered in the next Parking Review.

     

    Question 4: Cllr Olney stated that residents frustration was at the difficulty in exiting the estate at peak times and not in relation to accidents.  He questioned whether any progress would be made when funding was not available unless there were significant casualties in the area. The local County Councillor responded that she had been working to try to make improvements and it had been agreed that the vegetation on the edge of the common would be kept cut back to improve sight lines and that a vehicle activated sign would be installed to remind drivers of the change in speed limit.  Other warning signs will be cleaned and or enlarged.  Previous experience in other areas indicated that a reduction in the speed limit was unlikely to have any affect.

     

    The Area Highways Manager indicated that the installation of traffic lights or a roundabout would require that common land is used and this would require its replacement, making any work both difficult and costly.  In addition this area would not be considered as a priority given the lack of casualties compared to other locations.  He confirmed that changing the speed limit would be unlikely to be effective as the majority of drivers drive at a speed they consider appropriate to the road conditions.  It is national police policy not to maintain a speed limit be enforcement alone and traffic calming would not be appropriate in this location.

     

    Question 5:  Cllr Olney was concerned that the lines would not be appropriately refreshed.  The Parking Engineer agreed to visit the area and respond further to Cllr Olney following that visit.

19/18

PETITIONS pdf icon PDF 74 KB

    To receive any petitions in accordance with Standing Order 68.

     

    One petition has been received and an officer response is provided:

     

    Place railings outside the Metro Bank and Lester Bowden’s on Waterloo Road (A24)

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nick Healey, Area Highways Manager

     

    Petitions, Public Questions/Statements: 1 petitions was received

     

    The petitioner indicated that she had been involved in an accident at the Spread Eagle junction which had resulted in a fatality and she was concerned at the number of pedestrians who were still putting themselves at risk by crossing at the wrong place or with insufficient time.  She felt that the installation of railings in the area would help to improve safety.

     

    There was no indication of any further public questions or statements so the

    Committee moved to debate the options.

     

    Member discussion –key points

     

    The Committee noted that as part of the ongoing Plan E Town Centre Highway

    Improvements works, that the proposed modifications to the Spread Eagle junction, including the removal of the uncontrolled right turn give way and provision of a new Traffic Signal controlled right turn from High Street (W) into Ashley Road and other associated measures will be implemented this year to improve facilities for pedestrians and reduce the likelihood of collisions and the risk of conflict between pedestrians and vehicles at this location without the need for additional Pedestrian

    Guard Rail.  The scheme will be subject to a safety audit before and after construction to make sure that it is as safe as possible.

20/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 82 KB

21/18

MEMBER QUESTION TIME

22/18

EPSOM AND EWELL PARKING REVIEW (PHASE 11) [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 83 KB

    To consider requests that have been received for either the introduction of new parking restrictions or changes to existing restrictions at various sites in Epsom and Ewell.

     

    Additional documents:

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    (i)      to the advertising of the proposals in Annex 1, subject to the following amendments:

    Drawing 1: additional disabled bays to be added in this area on the same basis as the one currently included;
    Drawing 3: The double yellow line should be in Timbercroft in the areas of numbers 9-13 and not The Warren;
    Drawing 4: Double yellow lines on corner of Bridle Close to extend 15m in each direction to maintain sight lines;
    Drawing 5: Lymington Gardens – additional lines to be added opposite exisiting;
    Drawing 12: Ewell By-pass to be amended to read to Kingston Road;
    Drawing 16: Double yellow lines to extend 10m into Lansdowne Road;
    Drawing 36: Double yellow lines to extend to The Orchard;
    Drawing 38: Lines in Horton Hill are no longer required;
    Drawing 47: Road description should be Higher Green and not The Green;
    Drawing 49: Extend single yellow line across the allotments to corner and around to allow parking adjacent to the allotment.  Double yellow line across footway and entrance;
    Drawing 54: Yellow line to be extended further up East Dean;
    Drawing 59: Extend double yellow line adjacent to 29 Chartwell Place;
    Drawing 72: Double yellow line at the end of Tealing Drive on Tolworth side for first length of verge (add to Drawing 3)

     



     

    (ii)     That the committee contribute £40,000 funding towards the proposals from the 2017/18 parking review surplus;

    (iii)     That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made;

    (iv)    That if objections are received the Parking Strategy and Implementation Group Manager is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the county councillor for the division, and decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

     

    Reasons:  Changes to the highway network, the built environment and society mean that parking behaviour changes and consequently it is necessary for a Highway Authority to carry out regular reviews of waiting and parking restrictions on the highway network.

     

    It is recommended that the waiting restrictions in this report are progressed as they will help to:

     

    ·          Improve road safety

    ·          Increase access for emergency vehicles

    ·          improve access to shops, facilities and businesses

    ·          Increase access for refuse vehicles, buses and service vehicles

    ·          Reduce traffic congestion

    ·          Better regulate parking

    Minutes:

    Declarations of Interest: Cllr Woodbridge declared a personal interest as a resident of Corbett Road which is referenced in the review.

     

    Officers attending: Stephen Clavey, Senior Parking Engineer

     

    Petitions, Public Questions/Statements: Several members of the public were present and asked questions in relation to the proposed parking restrictions.

     

    Drawing 45: Dirdene Gardens.  There was concern that restricting parking on the bend will lead to increased traffic speeds.  There was a request for the proposed lines on the corner of Dirdene Gardens to be shortened.  The parking engineer reported that these had been requested as a fire engine had been unable to pass through and that the highway code states that parking should not take place within 10m of a junction.

     

    Drawing 49: parking for the allotments.  It was noted that the tenancy agreement for the allotments precludes parking on site and allotment holders do not consider that there is sufficient space.  Cllr Chinn agreed to raise the issue with the Borough Council as there is some evidence of parking.  It is not practical to park in Albert Road.  There is a need to maintain access to the allotments in case of emergency.  Residents feel that allotments are an important asset to enrich people’s lives and improve their health and everything should be done to ensure that allotment holders are not deterred by problems parking.  The proposed time limited yellow line aimed to stop spaces being taken up by commuter parking whilst maintain access to the footpath and the allotments.

     

    There was no indication of any further public questions or statements so the

    Committee moved to debate the options.

     

    Member discussion –key points

     

    Drawing 45: noted that there are a number of anomalies in relation to the restrictions on East Street and these would be tidied up as part of this review.

     

    Noted that primrose lines would be used where necessary in conservation areas.

     

    Cllr Kington reported that the initial trial verge parking ban area had worked well and was largely self-policing and he hoped that the next one proposed in this review would be supported.  He thanked the resident who had collected the support of residents via a petition for her hard work.  Any cost associated with the implementation of the scheme will be balanced by the savings made in the cost of repairing verges.  It was noted that a national verge parking ban except where this is explicitly permitted is being considered by Government.

     

    Noted that it is planned to advertise the proposals between 12 July and 9 August with the aim of having restrictions in place by October.

     

    The Committee thanked the parking engineer for his hard work in drawing up the proposals.

     

    Resolved:

     

    (i)      to the advertising of the proposals in Annex 1, subject to the following amendments:

    Drawing 1: additional disabled bays to be added in this area on the same basis as the one currently included;
    Drawing 3: The double yellow line should be in Timbercroft in the areas of numbers 9-13 and  ...  view the full minutes text for item 22/18

23/18

HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 343 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2018-19.

    Members are encouraged to start considering the strategy and priorities for next Financial Year, 2019-20.

    Additional documents:

    Decision:

    The Local Committee [Epsom & Ewell] agreed:

     

    To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nick Healey, Area Highways Manager

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    Cllr Mason expressed concern about the safety of the pavements in Green Lanes and felt that resurfacing should be considered.  The Area Highways Manager responded that safety defects will be fixed but if further work is required to address the worst areas this could be considered for funding from the allocation to individual county members.

     

    In relation to the proposed scheme in Table 4 at the East Street/Kiln Lane junction the Area Highways Manager reported that the sub-contractor due to do the work has pulled out and a new one is being sought.  This is likely to lead to a delay as cost will have to be agreed again.  It is not possible to say at this stage whether it will be possible to complete all aspects of the scheme within the agreed funding.  The matter has been escalated within the service.

     

    Cllr Kington thanked the team working on replacing the pavements in Edenfield Gardens for clearing the area to allow access to the recent fun day in the adjacent park.

     

    Noted in Annex A that the second item should read Hook Road and not Hook Lane and that the London Road bus stop is at the junction of the Ewell By-pass.

     

    Members expressed concern at the poor state of the roads generally.  It was noted that a petition has been started on the Government Website seeking fairer funding for Surrey’s roads as currently funding is based on road length and not useage.

     

    Resolved:  To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons: Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

24/18

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 84 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2018/19. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents.

    Decision:

    That the Local Committee [Epsom & Ewell] agreed that:

     

    (i)           The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

    (ii)         Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of this report.

    (iii)        The committee receives updates on the project(s) funded, the outcomes and the impact it has achieved.

    Reasons:
    The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nicola Morris, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    None.

     

    Resolved: that

     

    (i)           The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

    (ii)         Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of this report.

    (iii)        The committee receives updates on the project(s) funded, the outcomes and the impact it has achieved.


    Reasons:
    The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

25/18

REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 119 KB

    This report seeks the approval of Local Committee task group members and the appointment of representatives to external bodies.

    Decision:

    That the Local Committee [Epsom & Ewell] approves:

     

    The membership of the task groups and appointments to outside bodies, as set out below for the 2018/19 municipal year:

     

    a)           The East Surrey Community Safety Partnership – Bernie Muir

    b)           On Street Parking Task Group - County Councillors John Beckett, Jan Mason, substitute Bernie Muir, Borough Councillors Peter O’Donovan, Tella Wormington, substitute Michael Arthur.

    c)           Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.

    Reasons: The report proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies


     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nicola Morris, Partnership Committee Officer

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    Noted that further details of the proposed new Major Schemes & Infrastructure Task Group (Epsom and Ewell) will be brought to the next meeting, where if required membership can also be agreed.

     

    Resolved: that:

     

    The membership of the task groups and appointments to outside bodies, as set out below for the 2018/19 municipal year be approved:

     

    a)           The East Surrey Community Safety Partnership – Bernie Muir

    b)           On Street Parking Task Group - County Councillors John Beckett, Jan Mason, substitute Bernie Muir, Borough Councillors Peter O’Donovan, Tella Wormington, substitute Michael Arthur.

    c)           Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.


    Reasons: The report proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies


     

26/18

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 74 KB

    This item provides an update on previous decisions and actions agreed by the Committee. The Committee are asked to agree that the items marked as complete are removed from the tracker.

    Minutes:

    Members noted the progress with the items listed in the tracker and agreed to remove those items marked as complete.

27/18

DATE OF NEXT MEETING [FOR INFORMATION]