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Agenda and decisions

Venue: Virtual meeting

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnerships & Safety Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Link: Click here for webcast

Media

Items
No. Item

1.

APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE LOCAL COMMITTEE FOR 2020/21 [FOR INFORMATION]

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    To note the appointment by Council of County Councillor Tina Mountain as Chairman and County Councillor Jan Mason as Vice-Chairman of the Local Committee for the current municipal year.

    Additional documents:

2.

APPOINTMENT OF BOROUGH COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION – FOR DECISION]

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    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2020/21.

     

    Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the current municipal year. Joanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    EPSOM AND EWELL BOROUGH COUNCIL APPOINTED MEMBERS [5]

    Cllr Steve Bridger [Stamford]

    Cllr Alex Coley [Ruxley]

    Cllr Nigel Collin [College]

    Cllr Neil Dallen [Town]

    Cllr Debbie Monksfield [Court]

     

    Epsom and Ewell Borough Council Substitutes

    Cllr Arthur Abdulin [Town]

    Cllr Kate Chinn [Court]

    Cllr Chris Frost [Nonsuch]

    Cllr Steven McCormick [Woodcote]

    Cllr Phil Neale [Cuddington]

    Additional documents:

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    To co-opt substitutes for Borough Council members for the municipal year 2020/21.

     

    Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

3.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

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4.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)               Any disclosable pecuniary interests and / or

    (ii)              Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

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5.

CHAIRMAN'S BUSINESS

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    The Chairman will update the Committee on any current issues.

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6.

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 206 KB

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    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the  Partnership Committee Officer at least by noon four working days before the meeting.

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7.

PETITIONS

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    To receive any petitions in accordance with Standing Order 68.

     

    No petitions have been received.

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8.

MINUTES OF PREVIOUS MEETING

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    To approve the Minutes of the previous meeting as a correct record.

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9.

MEMBER QUESTION TIME pdf icon PDF 114 KB

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    To receive any written questions from Members under Standing Order 47.   Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.

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10.

EPSOM AND EWELL PARKING REVIEW (PHASE 12) CONSIDERATION OF PUBLIC FEEDBACK RELATING TO PARKING PROPOSALS ON ST MARGARET DRIVE/ST ELIZABETH DRIVE AND WHITE HORSE DRIVE/DUDLEY GROVE/ELM GROVE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 358 KB

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    To consider feedback that has been received for the proposed introduction of new parking restrictions or changes to existing restrictions on St Margaret Drive, St Elizabeth Drive, White Horse Drive, Dudley Grove and Elm Grove in Epsom and Ewell.

     

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    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    (i)        (By 6 votes FOR to 1 AGAINST) That the parking proposals outlined in Plan 68 of the Phase 12 Parking Review should not be implemented;

    (ii)       (by 7 votes FOR to 0 AGAINST) That the parking proposals outlined in Plan 70 of the Phase 12 Parking Review should not be implemented;

     

    Reasons:  In order not to encourage car journeys to schools in line with climate change and sustainable travel objectives. 

11.

ST JOSEPH'S SCHOOL FEASIBILITY REPORT [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 224 KB

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    St Joseph’s School was the subject of a Road Safety Outside Schools report, which was reported to Committee in June 2019.  In response to this Committee decided to commission a feasibility report to investigate a number of different options for improvements on the approaches to St Joseph’s School.  This feasibility report is included as Annex A to this report, and outlines a number of options for improvements for pedestrians, cyclists, and motorists in Rosebank and Whitehorse Drive.

    Additional documents:

    Decision:

    That the Local Committee [Epsom & Ewell] agreed:

     

    (i)      By reference to Annex A of the report to, implement options 2, 5 and 6 of the feasibility report in a future Financial Year, at an estimated cost of £42,000.
      

    (ii)      Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed Committee highway programmes.

    (iii)     That the Chairman and the Borough Council Town ward councillor (Cllr Dallen) works with the school and highway officers to consider other solutions for the relocation of the disabled bay mentioned in Option 3.

     

    Reasons:  Options 2, 5, and 6 are improvements for pedestrians and cyclists, and are therefore in keeping with our objectives relating to climate change and sustainable transport.  Relocation of the disabled bay may improve traffic flow and road safety.

12.

APPOINTMENT TO EPSOM & EWELL COMMUNITY SAFETY PARTNERSHIP [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 180 KB

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    This report seeks the approval of Local Committee to the appointment of a Surrey County Council member of the Committee to the Epsom & Ewell Community Safety Committee, which is being established in place of the East Surrey Community Safety Partnership to which the Committee previously made an appointment.

     

    Additional documents:

    Decision:

    That the Local Committee [Epsom & Ewell] agreed to appoint Cllr John Beckett as the Surrey County Council representative on the Epsom & Ewell Community Safety Partnership for the municipal year 2020/21

     

    Reasons:  The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.

     

13.

DECISIONS TAKEN UNDER DELEGATED POWERS [FOR INFORMATION] pdf icon PDF 298 KB

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    As a result of the Covid outbreak the previous meeting of the Committee on 30 March was cancelled.  Where necessary, decisions were taken in accordance with the Remote Meetings Protocol which was approved by the Council on 17 March 2020 (minute 18/20a). This protocol sets out how Surrey County Council will operate executive and non-executive decision making in light of the coronavirus situation in line with agreed delegations at the 17 March 2020 Council meeting. The Protocol was agreed to react to the current reality where the Council should not hold physical meetings, whilst ensuring that the business of the Council can proceed as best as possible, including making decisions as effectively and as far as possible, openly.

     

    A record of the decisions made is attached for information.

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14.

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 364 KB

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    This item provides an update on previous decisions and actions agreed by the Committee.  The Committee is asked to agree that the items marked as complete are removed from the tracker.

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15.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 10 KB

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    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

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16.

DATE OF NEXT MEETING

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    Monday 7 December 2020 at 2pm, virtual meeting

    Additional documents:

 

  • Updated: 22 Oct 2020

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