Venue: Ewell Court House, Lakehurst Road, Ewell KT19 0EB
Contact: Nicola Morris, Partnership Committee Officer Surrey County Council, Community Partnership Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY
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APPOINTMENT OF CHAIRMAN AND VICE-CHAIRMAN OF THE
To note the appointment by Council of County Councillor John Beckett as Chairman and County Councillor Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year. Minutes: The appointment by Council of Mr John Beckett as Chairman and Mrs Tina Mountain as Vice-Chairman of the Local Committee for the current municipal year was noted.
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APPOINTMENT OF BOROUGH COUNCIL MEMBERS
Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.
The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2017/18.
Epsom & Ewell Borough Council has nominated 5 Borough Councillors and 5 substitutes to serve on the Local Committee for the municipal year 2017-2018. David McNulty, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:
EPSOM AND EWELL BOROUGH COUNCIL APPOINTED MEMBERS [5] Cllr Michael Arthur [Ewell] Cllr Rekha Bansil [Woodcote] Cllr Kate Chinn [Court] Cllr Neil Dallen [Town] Cllr Mike Teasdale [Stoneleigh]
Epsom and Ewell Borough Council Substitutes Cllr Steve Bridger [Stamford] Cllr Hannah Dalton [Stoneleigh] Cllr Humphrey Reynolds [Ewell] Cllr Vince Romagnuolo [Court] Cllr Tella Wormington [Town]
Decision: That the Local Committee [Epsom & Ewell] agreed:
To co-opt substitutes for Borough Council members for the municipal year 2017/18.
Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes Minutes: Resolved:
To co-opt substitutes for Borough Council members for the municipal year 2017/18.
The Local Committee noted that at the Epsom & Ewell Borough Council’s first meeting of this municipal year, 5 Borough Councillors and 5 substitutes were appointed to serve on the Local Committee for the municipal year 2017-2018. David McNulty, Chief Executive, has now confirmed these appointments, the substitute members being appointed subject to the decision above.
Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies for absence were received from Mr John Beckett, Mrs Tina Mountain took the Chair in his absence and Cllr Michael Arthur, Cllr Humphrey Reynolds substituted for him. |
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CHAIRMAN'S BUSINESS
The Chairman will update the Committee on any current issues. Minutes: It was reported that the Local Committee Chairmen had met with the Leader to discuss local highway budgets. Several options were discussed, including borrowing £2million capital to be divided amongst the Committees. However this would need to be repaid over 12 years using the Committee’s revenue funding. The Chairmen agreed not to take up this option. |
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WRITTEN PUBLIC QUESTIONS AND STATEMENTS
To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69. Notice should be given in writing or by e-mail to the Partnership Committee Officer at least by noon four working days before the meeting. Decision: That the Local Committee [Epsom & Ewell] agreed:
To amend the previously agreed proposals for Fairfax Avenue, East Ewell in the Phase 10 parking review, to extend the restricted area to include all houses up to Cleves Avenue in the advertisement.
Reasons: To respond to residents requests to extend the restrictions to regulate parking in the area. Minutes: Annex1 question was received. The question and answer is set out in Annex A. The following additional points were made:
Since the question had been submitted a number of other residents at the end of the previously agreed area proposed for yellow lines had requested an extension past their properties. It was, therefore,
Resolved:
To amend the previously agreed proposals for Fairfax Avenue, East Ewell in the Phase 10 parking review, to extend the restricted area to include all houses up to Cleves Avenue in the advertisement.
Reasons: To respond to residents requests to extend the restrictions to regulate parking in the area. |
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ADJOURNMENT
For the Committee to consider adjourning for up to half an hour to receive questions from members of the public. Minutes: 19 members of the public were present. One informal question was asked and an answer was provided. The local councillors agreed to keep the residents updated on progress. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Minutes: No petitions were received. |
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MINUTES OF PREVIOUS MEETING PDF 231 KB
To approve the Minutes of the previous meeting as a correct record. Minutes: The minutes were confirmed as a correct record. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: Mrs Bernie Muir declared a personal interest in respect of Item 10 as her son is a resident of Temple Road. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting. Decision: That the Local Committee [Epsom & Ewell] agreed:
To include a parking restriction in Chartwell Place, Epsom in the advertisement for the Phase 10 parking review, for the even number side of the road to prevent parking between 8.30am and 4.30pm Monday to Friday.
Reasons: To facilitate access for a child in a wheelchair and for pushchairs obstructed by pavement parking. Minutes: Two questions were received. The questions and answers are set out in Annex B. The following additional points were made:
Question 1: A resident of Chartwell Place outlined the issues of commuter and school parking in the road, which results in vehicles obstructing the pavement, as a result she has to walk in the road pushing her son who is in a wheelchair. Parents with buggies also have problems. This is unsafe particularly as there is a blind bend in the road. Members felt that as the problem was worse at school pick up and drop off time, limiting commuter parking may mean that the space is filled by school parking and suggested a longer period of restriction should be advertised to seek local opinion.
There was no indication of any further public questions or statements so the Committee moved to debate the options and
Resolved:
To include a parking restriction in Chartwell Place, Epsom in the advertisement for the Phase 10 parking review, for the even number side of the road to prevent parking between 8.30am and 4.30pm Monday to Friday.
Reasons: To facilitate access for a child in a wheelchair and for pushchairs obstructed by pavement parking.
Question 2: members were unhappy with the response provided and felt that the bus was often stationary at the stop for longer than the 5 minutes stated. They requested that officers look again for a solution to ensure that it does not remain at the stop except to pick up and drop off passengers at any time. |
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This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2017-18. Members are encouraged to start considering the strategy and priorities for next Financial Year, 2018-19. Additional documents: Decision: That the Local Committee Epsom & Ewell agreed:
(i) To introduce double yellow lines in Temple Road between the parking bays between numbers 46 and 70 Temple Road, to discourage vehicles overhanging the bays and give residents increased forward visibility whilst leaving their driveways as set out in the report;
(ii)
To extend the double yellow lines on the western
side of Temple Road from Pound Lane, southwards to encompass the
entire length of the hatching and prevent any obstructive parking
on the approach to the pedestrian refuge;
(iii)
To implement double yellow lines in Temple Road in
the chicane area outside St Barnabas’ Church, to prevent
obstruction of this area by parked vehicles;
(iv)
To include a single yellow line
restriction in Gibraltar Crescent operational between 10.00-11.00am
and 15.00-16.00, the detailed plan to be agreed by the Parking Team
Manager in consultation with the Chairman, Vice-Chairman and
divisional member;
(v)
That the proposals in (i) to (iv) above be advertised as part of the Phase
10 parking review and follow the procedures as agreed at the March
2017 meeting to complete that review;
(vi)
To defer consideration
of the construction of a new cycle route in Waterloo
Road, connecting Epsom railway station to the extensive network of
cycle routes to the north of the Borough, to the next
meeting, pending a reply from the developer indicating whether an
alternative use for the funding would be acceptable to them within
the terms of the 106 agreement;
(vii)
To introduce new bus stop clearways in five
locations in Hook Road, Epsom as detailed in Annexes F, G, and H of
the report;
(viii)
To transfer £12,000 currently
allocated to the construction of a cycle way from Stoneleigh Park
Road to Bradford Drive to fund maintenance work on Highfield Drive where the road surface has
sunk;
(ix)
Authorise the Area Highway Manager in consultation with the
Chairman, Vice Chairman, and relevant Divisional Member(s) to
undertake all necessary procedures to deliver the agreed programmes
outlined in the report as amended above.
(x)
That the Chairman be asked to write to the Cabinet
member for Environment & Transport expressing the
Committee’s opposition to the 78% cut in local highways
funding in 2017/2018 on the grounds that the decision was made six
weeks after the agreement of the County Council budget, without
consultation with members, when the Committees draft programme for
the year had already been agreed and that different choices could
have been made to enable this area of work to continue to be funded
adequately. Reasons: Programmes of work have been agreed
in consultation with the Committee.
Committee is asked to provide the necessary
authorisation to deliver those programmes of work in consultation
with the Chairman, Vice Chairman and relevant Divisional Member
without the need to revert to the Committee as a
whole. Minutes: Declarations of Interest: Mrs Bernie Muir declared a personal interest in Temple Road
Officers attending: Nick Healey, Area Highways Team Manager; Steve Howard, Transport Policy Project Manager
Petitions, Public Questions/Statements: None
Member Discussion – key points
Members requested that they should be informed of the outcome of the analysis of the underspend of the Committees revenue funding in 2016/17, as soon as this has been completed, rather than waiting for a report to a future meeting.
Mr Eber
Kington expressed concern at the 78%
reduction in the highways budget for the Local Committee in
2017/18. The
decision was taken in March, by the Cabinet, six weeks after the
County Council Budget Meeting and without consultation with Members
or post-decision scrutiny. This has
resulted in the Committee having to abandon the plans which it had
made based on the anticipated budget and has seriously curtailed
the Committee’s ability to respond to residents requests
which are not deemed to be safety related. Whilst he agreed with the Local Committee
chairmen’s decision not to borrow to fund this budget, he did
not accept that savings could not have been made within other
Surrey services to release funding to meet this important area of
work for residents. He proposed that
the Chairman be asked to write to the Cabinet member expressing
these views on behalf of the Committee.
The proposal was seconded by Cllr Neil Dallen. Mr Eber Kington proposed that the £12,000 in Table 3 of the report allocated to the Stoneleigh Park Road to Bradford Drive cycle link should be reallocated to fund maintenance work in Highfield Drive, as he did not feel that the construction of a cycle way was the highest priority for residents in his area. The Area Highway Manager indicated that there was a risk that £12,000 would not be sufficient to cover the works required in Highfield Drive once an investigation had been completed and it may then be too late for the cycle link scheme to be delivered this financial year. Mr Kington accepted that there was a risk and that the money may have to be spent in a different division. Mrs Mason seconded the proposal which was unanimously agreed.
Cllr Dallen queried the proves of bid submission to the Local Enterprise Partnership (LEP). The Project Manager reported that the resilience scheme bid has already been submitted and assessed, formal submission of bids should take place in July for a decision later in the year. The County Council have asked for the bid to be accelerated. Cllr Dallen asked for clarification of the process as this did not accord with his experience of LEP processes. The Project Manager undertook to check when the Horizon schemes in paragraph 2.16 will go ahead.
Members asked for clarification of the nature of the structure is at Tolworth Court on Page 32 of the report.
Members discussed the potential cycle route funded as part of a S106 agreement with the Epsom Station developers on page 15 of the ... view the full minutes text for item 23/17 |
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LOCAL COMMITTEE DECISION/ACTION TRACKER [FOR INFORMATION] PDF 81 KB
This item provides an update on previous decisions and actions agreed by the Committee beginning in June 2015. Minutes: Declarations of Interest: None
Officers attending: Nicola Morris, Partnership Committee Officer
Petitions, Public Questions/Statements: None
Member Discussion – key points
In relation to the advertising of the Phase 10 parking review, members queried when the advert would be placed. The Partnership Committee Officer replied that as there had been some changes agreed at tonight’s meeting further work would be required before the advertisement could be placed. It was hoped that this could be completed before the summer holidays as it is not felt to be appropriate to advertise in August as many residents may be away. Otherwise the advert may be delayed until September. Members requested an updated timetable from the Parking Engineer and for him to inform the Chairman and Vice-Chairman if the advert could not be placed before the summer. |
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DATE OF NEXT MEETING
Monday 25 September 2017 at 7.00pm, Bourne Hall, Ewell Minutes: Monday 25 September 2017 at 7.00pm, Bourne Hall, Ewell |
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The local committee has a delegated budget of £3,000 for community safety projects in 2017/18. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also seeks the approval of Local Committee task group members and the appointment of representatives to external bodies.
Decision: That the Local Committee Epsom & Ewell agreed that:
(i)
The committee’s delegated community
safety budget of £3,000 for
2017/18 be retained by the Community Partnership Team, on behalf of
the Local Committee, and that the Community Safety
Partnership and/or other local organisations
be invited to submit proposals for
funding that meet the criteria and principles
set out at paragraph 2.4 of the
report.
(ii)
Authority be delegated to the Community Partnership
Manager, in consultation with the Chairman and Vice-Chairman of the
Local Committee, to authorise the expenditure of the community
safety budget in accordance with the criteria and principles
stated at paragraph 2.4 of the
report.
(iii)
The committee receives updates on the
project(s) that was funded, the outcomes and the impact it has
achieved. (iv) The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year: a) The East Surrey Community Safety Partnership
– Bernie Muir b) On Street Parking Task Group - County
Councillors John Beckett, Jan Mason, substitute Bernie Muir,
Borough Councillors Neil Dallen,
Michael Arthur, substitute Tella
Wormington. c) Major Schemes (Epsom & Ewell) Task
Group – County Councillors John Beckett, Jan Mason and Tina
Mountain, Borough Councillors – Michael Arthur, Neil
Dallen and Tella Wormington. d) Epsom Banstead
STP Task Group – John Beckett, Michael Arthur substitute Tella Wormington e) Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.
Reasons: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.
Minutes: Declarations of Interest: None
Officers attending: Nicola Morris, Partnership Committee Officer
Petitions, Public Questions/Statements: None
Member Discussion – key points
Members wished to make it clear that they would like to receive bids for the Committee’s community safety funds from both the Community Safety Partnership and other local organisations. They would like to assess all the bids after the closing date and not allocate funding as bids are received.
Resolved that:
(i)
The committee’s delegated community
safety budget of £3,000 for
2017/18 be retained by the Community Partnership Team, on behalf of
the Local Committee, and that the Community Safety
Partnership and/or other local organisations
be invited to submit proposals for
funding that meet the criteria and principles
set out at paragraph 2.4 of the
report.
(ii)
Authority be delegated to the Community Partnership
Manager, in consultation with the Chairman and Vice-Chairman of the
Local Committee, to authorise the expenditure of the community
safety budget in accordance with the criteria and principles
stated at paragraph 2.4 of the
report.
(iii)
The committee receives updates on the
project(s) that was funded, the outcomes and the impact it has
achieved. (iv) The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2017/18 municipal year: a) The East Surrey Community Safety Partnership
– Bernie Muir b) On Street Parking Task Group - County
Councillors John Beckett, Jan Mason, substitute Bernie Muir,
Borough Councillors Neil Dallen,
Michael Arthur, substitute Tella
Wormington. c) Major Schemes (Epsom & Ewell) Task
Group – County Councillors John Beckett, Jan Mason and Tina
Mountain, Borough Councillors – Michael Arthur, Neil
Dallen and Tella Wormington. d) Epsom Banstead
STP Task Group – John Beckett,
Michael Arthur substitute Tella
Wormington e) Borough Council Joint Infrastructure Group – John Beckett, Jan Mason substitute Tina Mountain if substitutes are permitted.
Reasons: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations. It also proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.
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