Agenda, decisions and draft minutes

Epsom and Ewell Local Committee - Monday, 22 March 2021 2.00 pm

Venue: Virtual

Contact: Nicola Morris, Partnership Committee Officer  Surrey County Council, Community Partnerships & Safety Team, Epsom Town Hall (2nd floor), Epsom, KT18 5BY

Link: Please note that due to the Covid-19 situation this meeting will take place remotely. Click here to access live stream

Media

Items
No. Item

1/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    • Share this item

    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.

    Additional documents:

    Minutes:

    Apologies were received from Cllr Monksfield, Cllr Chinn attended as substitute.

2/21

DECLARATIONS OF INTEREST

    • Share this item

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)               Any disclosable pecuniary interests and / or

    (ii)              Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    There were no declarations of interest.

3/21

CHAIRMAN'S BUSINESS

    • Share this item

    The Chairman will update the Committee on any current issues.

    Additional documents:

    Minutes:

    The Chairman reminded members that they have received briefings on school places and the youth service.  If anyone required further information they can contact the Partnership Committee Officer.

     

    She raised the changes that the Mayor of London is suggesting, which will charge Surrey residents for entering the London area.  The County Council is fighting this proposal which will have a detrimental effect on residents.

     

     

4/21

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 12 KB

    • Share this item

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Surrey County Council area in accordance with Standing Order 69.  Notice should be given in writing or by e-mail to the  Partnership Committee Officer at least by noon four working days before the meeting.

     

    One question has been received.  Any further questions received before the deadline will be published in a supplementary agenda.

    Additional documents:

    Minutes:

    Five public questions were received.

     

    Further comments in relation to question 3, submitted in writing by the questioner, were read out which requested that the Committee carries out further work to look at this issue.

     

    One questioner was present in the meeting and asked the following follow up question in relation to question 4: When were the signs damaged and why weren’t they repaired.  Can the Committee consider ensuring that they are made operational again.  The local divisional member reported that the County Council had made a sum of around £10k available and working with the Jockey Club, who also committed £3k, determined the priorities for work.  At the time the Jockey Club did not feel these were the highest priority.  The Area Highways Manager indicated that it would cost in the region of £10k to repair them.  Further assessment would need to be carried out to determine whether the Jockey Club feel that these signs are a priority for replacement and whether they would be prepared to contribute to the cost if the Committee wished to make further funding available.

     

     

5/21

PETITIONS

    • Share this item

    To receive any petitions in accordance with Standing Order 68.  No petitions have been received.

    Additional documents:

    Minutes:

    No petitions were received.

6/21

MINUTES OF PREVIOUS MEETING pdf icon PDF 384 KB

    • Share this item

    To approve the Minutes of the previous meeting as a correct record.

    Additional documents:

    Minutes:

    Confirmed as a correct record.

7/21

MEMBER QUESTION TIME pdf icon PDF 136 KB

    • Share this item

    To receive any written questions from Members under Standing Order 47.   Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.  Four questions have been received, any further questions received before the deadline will be published in a supplementary agenda.

    Additional documents:

    Minutes:

    Four member questions were received.  There were no follow up questions.

8/21

HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 159 KB

    • Share this item

    Additional documents:

    Decision:

    That the Local Committee (Epsom & Ewell) agree to:

     

    (i)     Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide a programme of schemes for next Financial Year 2021-22 in which to invest the additional ITS funding;

     

    (ii)   Authorise the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member, to advertise a Traffic Regulation Order for a change to the parking provision outside St Joseph’s School in Rosebank, as detailed in section 2.2 of the report and Annex B, and to resolve any objections that may arise.

     

    (iii)  Authorise the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member, to advertise a change to the parking provision in College Road, as detailed in section 2.3 of the report and Annex C, residents in Longdown Lane North & South to be notified of the advertisement, and to resolve any objections that may arise.

     

    (iv)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:

     

    A programme of schemes needs to be developed to invest Committee’s share of the new allocation for ITS schemes in the next Financial Year 2021-22.

     

    Amendments to parking provision would be beneficial to improve visibility outside St Joseph’s School in Rosebank, and to prevent obstruction in College Road.

    Minutes:

    Declarations of Interest: None.

     

    Officers attending: Nick Healey, Area Highways Manager (AHM)

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion – key points

     

    The Chairman reported that she had met with Cllr Dallen and highway officers to consider the changes proposed in relation to the parking bay in Rosebank which if agreed should help to improve congestion and visibility.

     

    The Chairman was concerned at the possible changes in parking restrictions put forward for College Road and asked if it could be deferred to allow further discussions with residents who may be impacted by displaced vehicles.  The divisional member indicated that there are possible changes in the use of the industrial site in College Road and agreeing to advertise the proposed parking changes does not mean that they will be implemented.  If agreed there would be an 18 month period during which they could be implemented if the situation at the time warranted it.  Local residents would be able to respond to the advertisement and the Chairman asked if the letter drop notifying residents could be widened to adjoining roads to ensure that residents were aware of the proposal and could respond with their views.

     

    Resolved: To:

     

    (i)     Delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Members to decide a programme of schemes for next Financial Year 2021-22 in which to invest the additional ITS funding;

     

    (ii)   Authorise the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member, to advertise a Traffic Regulation Order for a change to the parking provision outside St Joseph’s School in Rosebank, as detailed in section 2.2 of the report and Annex B, and to resolve any objections that may arise.

     

    (iii)  Authorise the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member, to advertise a change to the parking provision in College Road, as detailed in section 2.3 of the report and Annex C, residents in Longdown Lane North & South be notified of the advertisement,and to resolve any objections that may arise.

     

    (iv)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:

     

    A programme of schemes needs to be developed to invest Committee’s share of the new allocation for ITS schemes in the next Financial Year 2021-22.

     

    Amendments to parking provision would be beneficial to improve visibility outside St Joseph’s School in Rosebank, and to prevent obstruction in College Road.

9/21

DOUBLE YELLOW LINES ON SCOTTS FARM ROAD [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 115 KB

    • Share this item

    Provision of double yellow line parking restrictions on the east and west side of Scotts Farm Road at the new access that has been constructed to serve the Bellway Homes Limited (South London) development to the rear of Epsom and Ewell High School on the west side of the carriageway. The proposed parking restrictions follow a road safety audit recommendation to protect sight lines and the geometry of the access for turning manoeuvres.

    Additional documents:

    Decision:

    That the Local Committee (Epsom & Ewell) agreed:

     

    (i)     That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made

    (ii)     If objections are received Transport Development Planning is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the county councillor for the division, and decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

     

    Reasons:

     

    It is recommended that the waiting restrictions in this report are progressed as they

    will help to:

    • maintain road safety

    • maintain access for emergency vehicles

    • maintain access to shops, facilities, and businesses

    • maintain access for refuse vehicles, buses and service vehicles

    • Reduce traffic congestion

    • Better regulate parking

    Minutes:

    Declarations of Interest: None.

     

    Officers attending: Scott Dickson, Senior Transport Development Planning (TDP) Officer

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion – key points

     

    The TDP officer indicated that a road safety audit had been carried out in relation to the bell mouth access to the new development and that had recommended that there should be double yellow lines put in to improve site lines and access for vehicles.

     

    The local ward member expressed concern that temporary lines had been put in without notifying members of the intention and that these proposals would remove around 5 parking bays.  He also asked whether the work would be carried out by the developer or Surrey highways.  The officer indicated that temporary lines have been put in place and the proposed permanent lines would match these although the current temporary lines are not complete.  If it is agreed that the lines become permanent they will remain in place as currently, otherwise they will be removed.  The officer agreed to respond to other member concerns in writing.  In respect of the removal of parking bays he indicated that observations showed that there are sufficient alternative spaces available in the area and an additional 6 spaces are being provided in a bay being put in by the developer.

     

    Resolved:

     

    (i)     That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made

    (ii)     If objections are received Transport Development Planning is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the county councillor for the division, and decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

     

    Reasons:

     

    It is recommended that the waiting restrictions in this report are progressed as they

    will help to:

    • maintain road safety

    • maintain access for emergency vehicles

    • maintain access to shops, facilities, and businesses

    • maintain access for refuse vehicles, buses and service vehicles

    • Reduce traffic congestion

    • Better regulate parking

10/21

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 339 KB

    • Share this item

    This item provides an update on previous decisions and actions agreed by the Committee.  The Committee is asked to agree that the items marked as complete are removed from the tracker.

    Additional documents:

    Minutes:

    The Decision Tracker was noted and it was agreed that those items marked

    as closed should be removed.

     

    The Area Highways Manager agreed to add the items discussed previously to replace the illuminated signs on Langley Vale Road and consideration of HGV routes and rat running in College Road should be added to the list of potential projects which could be taken forward by the Committee if they wished.

11/21

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 10 KB

    • Share this item

    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

    Additional documents:

    Minutes:

    The forward plan was agreed.

12/21

DATE OF NEXT MEETING

    • Share this item

    Additional documents:

    Minutes:

    As this would be her last meeting as Chairman, she thanked the officers, Nicola Morris, Rowena Zelley, Nick Healey, Steve Clavey and Gavin Smith for their help and support during her chairmanship.  The Vice-Chairman thanked the Chairman for steering the Committee through the recent difficult times and wished her well for her retirement.

     

    Monday 14 June at 2pm tbc