Agenda and minutes

Surrey Police and Crime Panel
Thursday, 7 December 2017 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Angela Guest 

Webcast: View the webcast

Items
No. Item

44/17

APOLOGIES FOR ABSENCE

45/17

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 134 KB

46/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    None were received.

47/17

PUBLIC QUESTIONS

    To receive any public questions.

     

    Note:

    Written questions from the public can be submitted no later than seven days prior to the published date of the annual or any ordinary public meeting, for which the Commissioner will be invited to provide a written response by noon on the day before the meeting, which will be circulated to Panel Members and the questioner.

    Additional documents:

    Minutes:

    No public questions have been received.

48/17

BUDGET QUARTERLY UPDATE pdf icon PDF 294 KB

    This report will provide an oversight of the latest financial position.

     

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The Chief Finance Officer advised the Panel that there were significant variations in the Group budget and went through individual overspends and underspends explaining reasons and expected end of year forecasts. 

     

    2.    The PSD overspend was due to the need to take extra legal advice about Deepcut Barracks and the overspend was expected to reduce to less than £1m by end of the financial year.  The IT budget was showing an overspend of £2m but was expected to be £965k (over or under?) by year end.  The central budget was due to be underspent by £3.4m by year end and was in large, due to older police officers leaving the Force and new recruits joining who cost less.

     

    3.    It was further reported that the Force had budgeted for a 1% pay award but now had to find another 1% imposed by Government.  This would mean an extra £500k needing to be found thus placing increased pressure on Budgets for next year.

     

    4.    It was stated that PCCs nationally were fighting for more funding.

     

    5.    Members raised concerns about the significant variations and made comments around body cameras not being accounted for in the budget despite them being worn for over a year.  It was also noted that there were various reasons for the overspend and not just the extra 1% pay award. 

     

    6.    The Commissioner explained that they were up to establishment on police numbers but that many were new recruits that needed training.  The recruitment campaign had been a success.  He expressed concern about IT systems which were inherently risky but had confidence in the Project teams.  It was also thought that the 2% pay award would help to retain officers in Surrey.

     

    RESOLVED:

     

    The Panel noted and commented on the Budget updates.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

49/17

POLICE AND CRIME PLAN QUARTERLY UPDATE pdf icon PDF 355 KB

    The Panel are asked to consider progress made against the agreed Police and Crime Plan. The PCC has published a Police and Crime Plan for 2016 to 2020 based on the 6 manifesto pledges he made during his campaign to become PCC. This report provides an update on how the plan is being met.

     

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The PCC highlighted several areas of his report.  He reported that there had been progress in trying to tackle the inadequacy of the Court system and improvements had been made within the CPS and Probation Service.

     

    2.    The PCC reported that an 'ex offender housing project' had been commissioned with a very experienced Provider with long standing support mechanisms.  He would monitor how this project worked at reducing reoffending.

     

    3.    In response to a Member query, the PCC reported that the three Forces involved in the new HR and Planning System were Surrey, Thames Valley and Hampshire.

     

    4.    There was discussion around performance and targets for the 101 number.  The Panel requested a full list of 101 targets.

     

    5.    Panel members discussed the PCC stance on there being no correlation between the reduction in street lighting during the night time as adopted by Surrey CC and the level of crime.  It was noted that there was now a Commissioned report on the subject and requested to be notified of when new reports went onto the PCC website. 

     

    6.    Panel members raised some local issues surrounding the impact of reduced street lighting and crime. The PCC advised the Panel that Surrey CC had said they would listen sympathetically to any local issues.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    R15/17 – For the PCC to provide the Panel with a full list of targets for the 101 number.

50/17

FIRE GOVERNANCE UPDATE pdf icon PDF 73 KB

    This paper provides an update on the PCC’s project to consider the future governance of the Fire and Rescue service in Surrey.  At present, Surrey County Council discharges the role of Fire & Rescue Authority for the county.  The Policing and Crime Act 2017 allows this function to move to Police & Crime Commissioners where a strong local case is made.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The PCC reported that he had deferred the decision on change of Governance for six months whilst the situation was reviewed.  The PCC was Chair of the Emergency Service Collaboration Board and was happy to report that progress had been made and there was now improved collaboration.  He was due to meet the Leader of Surrey County Council in the New Year.

     

    2.    In response to a Member question, the PCC stated that the KPMG report would be published on the PCC's website once all factual accuracy amendments had been made.

     

    3.    In response to another question, the PCC reported that Surrey Police were undertaking an Estates Strategy Review but there was no timeline for a report formal report.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    R14/17 - For the PCC to provide the Panel with an update report on Fire Governance.

51/17

FEEDBACK ON MANAGEMENT MEETINGS BETWEEN THE POLICE AND CRIME COMMISSIONER AND CHIEF CONSTABLE pdf icon PDF 92 KB

    This report provides an update on the meetings that have been held between the PCC and Chief Constable and what has been discussed in order to demonstrate that arrangements for good governance and scrutiny are in place.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The PCC reported that the system for holding the CC to account was working well.  There were quarterly webcasted meetings with the CC as well as informal and private meetings.

     

    2.    The Panel discussed changes to the complaints process and the PCC stated that he feared changes would increase the number of complaints and costs.

     

    3.    The Panel asked to see the Reserves Strategy as mentioned in the report.  The PCC stated that Surrey had no reserves but did have a contingency budget.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    R13/17 - For the PCC to provide the Panel with the Reserves Strategy.

52/17

UPDATE ON THE WORK OF THE ASSISTANT POLICE AND CRIME COMMISSIONER (VICTIMS) pdf icon PDF 84 KB

    This report sets out the objectives set for Mrs Anderson and the work she has undertaken to deliver them. 

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    The APCC (Victims) described how her role had brought about an attitudinal change within the police service.  She explained how experiences of victims were used in police training.  She worked closely with charities and other organisations and explained how she would turn up at court to speak with victims on that day.  Victim Support were relied upon to help victims of burglary.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

53/17

COLLABORATION UPDATE pdf icon PDF 86 KB

    This report provides an update on collaboration with other Police Forces (specifically Sussex, Hampshire and Thames Valley) and the Police & Crime Commissioner’s role in collaboration.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    There was discussion around reports of time delay of the Air Service. The PCC reported that weather and geographical location played a big part in the use of the Air Service and that there was an increase in the use of drones.  He would be speaking with the CC about these issues.

     

    2.    In response to a query, the PCC stated that County Boundaries were not a hard and fast rule due to collaboration between Counties, so it was very possible that a call for an issue inside Surrey could be passed to Sussex.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

54/17

ROAD SAFETY AND PARKING pdf icon PDF 351 KB

    This paper provides the Police and Crime Panel with an update on issues relating to road safety in Surrey and parking issues.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The Panel raised queries about the discrepancy of child casualty numbers between Districts/Boroughs. It was explained that a difference between Guildford and Epsom & Ewell was expected due to Guildford’s larger area and population.

     

    2.    One Panel member paid tribute to Surrey Heath Police.

     

     RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

55/17

COMPLAINTS RECEIVED SINCE THE LAST MEETING pdf icon PDF 65 KB

56/17

RECOMMENDATIONS TRACKER AND FORWARD WORK PROGRAMME pdf icon PDF 55 KB

    To review the Recommendations Tracker and Forward Work Programme.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The Chairman introduced the amended work plan explaining that the frequency of some of the standing items had been changed so that the Panel could focus on more specific issues.  The OPCC had been consulted. 

     

    2.    CCTV Review to be added to the Work Programme.

     

    RESOLVED:

     

    The Panel noted the Forward Work Programme and Recommendations Tracker.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    That Panel members forward any comments/items for the Work Programme to the Support Officer.

57/17

COMMISSIONERS QUESTION TIME

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    A question previously submitted and the response were tabled at the meeting and are attached at Annex 1.

     

    2.    A member asked the Commissioner to speak with the Chief Constable regarding a resident issue they had highlighted.  The Commissioner requested that information be forwarded to him outside of the meeting.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

     

     

58/17

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    Additional documents:

    Minutes:

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

59/17

INDEPENDENT REVIEW OF THE SUSSEX/SURREY JOINT FINANCE TEAM

    To consider the results and findings from the Independent Review commissioned by the PCC.

    Additional documents:

    Minutes:

    Key points raised during discussion:

     

    1.    The Chief Finance Officer presented an Exempt report and highlighted the actions to be taken forward and what this would mean in terms of improved efficiency within the Service. 

     

    2.    The Panel discussed the formation and merger of the Joint Finance Team and the subsequent benefits of having done so.

     

    3.    The Chief Finance Officer stated that collaborative working could not always be located along county borders due to estate rationalisation and in the case of the Joint Finance Team, savings were needed quickly.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    R12/17 – For the OPCC to provide the Panel with a six month review report.

60/17

DATE OF NEXT MEETING