Agenda and minutes

Surrey Police and Crime Panel
Monday, 5 February 2018 10.30 am

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Angela Guest 

Webcast: View the webcast

Items
No. Item

61/17

APOLOGIES FOR ABSENCE

62/17

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 134 KB

63/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    None were declared.

64/17

PUBLIC QUESTIONS

    To receive any public questions.

     

    Note:

    Written questions from the public can be submitted no later than seven days prior to the published date of the annual or any ordinary public meeting, for which the Commissioner will be invited to provide a written response by noon on the day before the meeting, which will be circulated to Panel Members and the questioner.

    Additional documents:

    Minutes:

    None were received.

65/17

POLICE AND CRIME COMMISSIONER'S PROPOSED PRECEPT FOR 2018/19 pdf icon PDF 487 KB

    The Police and Crime Panel is required to consider and formally respond to the Police and Crime Commissioner’s Proposed Precept for 2017/18. The purpose of this item is to allow the Commissioner to outline his proposals in more detail and to answer any questions that Panel Members might have.

     

    Following consideration of the Commissioner’s proposed precept, the Panel must either:

     

    a)     agree the precept without qualification or comment;

    b)     support the precept and make comments or recommendations concerning the application of the revenues generated; or

    c)     veto the proposed precept.

     

    Note:

     

    In accordance with the Police and Crime Panels (Precepts and Chief Constable Appointments) Regulations 2012:

     

    (a) The Commissioner must notify the Panel of his proposed precept by 1 February 2017;

     

    (b) The Panel must review and make a report to the Commissioner on the proposed precept (whether it vetoes the precept or not) by 8 February 2017;

     

    (c) If the Panel vetoes the precept, the Commissioner must have regard to and respond to the Panel’s report, and publish his response, including the revised precept, by 15 February 2017;

     

    (d) The Panel, on receipt of a response from the Commissioner notifying it of his revised precept, must review the revised precept and make a second report to the Commissioner by 22 February 2017 (there is no second right of veto);

     

    (e) The Commissioner must have regard to and respond to the Panel’s second report and publish his response by 1 March 2017.

     

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. The Police and Crime Commissioner opened the item and stated that the precept would be set at the maximum increase permitted without a referendum. Raising local taxation was preferable to a national settlement so that funding remains in Surrey. The precept would amount to a £12 increase for Band D homes and more than 2,000 consultation responses showed a majority of residents supported the increase.
    2. The Commissioner noted the pressures caused by an increased pay award and the impact of recruitment up to establishment levels. Surrey Police had the second lowest amount of non-earmarked reserves in the country and use of these reserves in this year’s budget would take them to the lowest prudent amount.
    3. The budget would put Surrey Police on a sustainable footing and provide for investment in major IT projects that would make Surrey Police more efficient and effective.
    4. The Panel queried the use of reserves for the proposed Estates Strategy. The Commissioner confirmed there would be an announcement on this strategy soon but did not wish to comment further until those affected had been consulted.
    5. The Panel acknowledged the pressures faced by the Commissioner due to Government funding levels, staffing and historical cases and also noted that the Commissioner would not be increasing any spend on his office budget this year.
    6. The spending on IT was questioned based on past costs of projects. In reference to the precept consultation the Panel queried whether residents may have thought that any increase in taxation would have led to more frontline police whereas savings were being made in contact and deployment with the closure of front counters.
    7. Whilst the Commissioner stated the closure of front counters was an operational matter for the Chief Constable the Commissioner was supportive of the proposal given the evidence on counter usage. The Commissioner stated that the consultation on this change was flawed as leaders of District and Borough Councils were not consulted.
    8. The Panel advised the Commissioner that counters were under used in some parts of the county but not others. Better communication, signposting and options for change could have been realised if Members had been involved in the consultation.
    9. Members highlighted the problem of distance to be travelled to Police premises by residents that need to produce documents and whether staff affected by closures would be redeployed. The Commissioner explained that counters were reviewed one by one, that staff would be redeployed and that the consultation was open for a further two months.
    10. The Panel raised the removal of Policing in Your Neighbourhood (PIYN) funding and whether this meant fewer police on the street. The Commissioner confirmed that this accounting measure did not affect staffing levels. The Panel stated this was not obvious to the reader and should be clarified.

     

    RESOLVED:

     

    The Panel agreed the precept for 2018/19. Councillor Margaret Cooksey abstained.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    Chairman to write to the Commissioner to confirm agreement of the 2018/19 precept proposal.

66/17

BUDGET UPDATE pdf icon PDF 437 KB

    The attached reports provide Panel Members with oversight of the budget to fund the Office of the Police & Crime Commissioner (OPCC) for the financial year 2018/19 and also Surrey Police Group’s and the OPCC’s financial performance at Month 8 for the 2017/18 financial year.  

     

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. The Panel queried the spend on overtime given the Commissioner’s statement that Surrey Police were up to establishment levels. The Treasurer stated that they were looking into this issue as overtime had become built into the system during the transition to establishment. A working group had been set up to review the issue. A similar review of allowances would take place and the Treasurer stated that the payments would be reduced.
    2. Regarding the overspend due to a payment to Deloitte for work on a Targeted Operating Model (TOM) the Treasurer explained that this was due to recharging from Sussex Police occurring after the financial year, however, there was a corresponding underspend in last year’s budget.
    3. Members asked what the return on investment the Police expected from Deloitte’s work. The Treasurer confirmed that these figures along with information on the tender procedure for the work would be provided to the Panel.

     

    RESOLVED:

     

    The Panel noted the report.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    Treasurer to provide a report to the Panel at its next meeting outlining the tender for the TMO and the savings expected.

67/17

FEEDBACK ON MANAGEMENT MEETINGS BETWEEN THE POLICE AND CRIME COMMISSIONER AND CHIEF CONSTABLE pdf icon PDF 136 KB

    This report provides an update on the meetings that have been held and what has been discussed in order to demonstrate that arrangements for good governance and scrutiny are in place.   

     

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. A Panel Member highlighted the problems posed by fraud and requested a future report on the matter. The Commissioner was in agreement and commented that this was an increasing problem and pressure for the Police.
    2. A question was raised about reduced victim satisfaction levels being mitigated by improved quality standards and how this would be visible to the public. The Commissioner agreed to raise this with the Chief Constable at their next meeting.
    3. The Panel asked how the public could access smart water. The Chief Executive of the Office of the Police & Crime Commissioner responded that there would be a joint press campaign with Surrey Police on this very issue that would include roadshow to boost awareness.
    4. Members of the Panel questioned the Commissioner on the proceeds of crime noting that the majority of recovered monies were used to fund staff. The Commissioner stated that the aim of the Proceeds of Crime Act (POCA) was to pursue criminals in the first instance and then provide funds for community schemes. The Treasurer agreed to provide a breakdown of the proceeds covering the last 4 to 5 years and how this had been used.
    5. The Panel sought the Commissioners’ support for Junior Citizens’ education and awareness programme that includes Child Criminal Exploitation (CCE) issues.

     

    RESOLVED:

     

    To note the report

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    The Treasurer to provide a breakdown of the proceeds of crime and its use in Surrey covering the last 4 to 5 years.

     

68/17

COMPLAINTS RECEIVED SINCE THE LAST MEETING pdf icon PDF 65 KB

    To note complaints against the Police and Crime Commissioner and the Deputy Police and Crime Commissioner received since the last meeting of the Police and Crime Panel.

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. The Chairman advised the Panel that two complaints had been received since their last meeting. The Complaints Sub-Committee resolved that the second of these complaints had been dealt with appropriately by the Commissioner.
    2. The Chairman was asked about the composition of the Sub-Committee. The Panel were advised that this topic would come to a future meeting.

     

    RESOLVED:

     

    To note the report

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

69/17

RECOMMENDATIONS TRACKER AND FORWARD WORK PROGRAMME pdf icon PDF 72 KB

70/17

COMMISSIONER'S QUESTION TIME pdf icon PDF 101 KB

    The Panel is asked to raise any issues or queries concerning crime and policing in Surrey with the Commissioner.

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. The Commissioner was asked about the impact of recent Press reporting lack of evidence disclosure in Surrey. The Commissioner highlighted a case of poor investigation for which the Chief Constable has apologised and that there is a local and national review into evidence disclosure.
    2. That this is a national issue is no comfort for victims but the Commissioner was confident that everything was in order in Surrey.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    None.

71/17

PCP BUDGET UPDATE pdf icon PDF 91 KB

    The Police and Crime Panel is asked to note the expenditure for 2016/17 and to make any comments in relation to the forecast for 2017/18.

     

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1. The Vice-Chairman explained that this was the first report of its kind for the Surrey Police & Crime Panel and brings it into line with other Panels across the country.
    2. There was disappointment at the level of detail provided in the report. The Chairman reiterated that this was the first report of this type and more information would be provided in the future. The Vice-Chairman confirmed a budget paper would be brought to the June meeting of the Panel, with further detail on the current picture as the current report included estimates for the current year.
    3. The Chairman and Vice-Chairman stated that they would not be receiving any special responsibility allowances for their work in contrast to past arrangements. The Chairman wished to advise the Panel he was not aware of past arrangements, however a number of Members explained that they were aware of this fact.
    4. Absences of Panel Members at the meeting were noted with the Panel keen to ensure full attendance of the Panel for important meetings. The Chairman confirmed that District and Borough Council Leaders would be appraised of the concerns raised regarding attendance.

     

    RESOLVED:

     

    To note the report. Independent Member Bryan Cross abstained.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    District and Borough Council Leaders to be informed.

     

72/17

EXCLUSION OF THE PUBLIC

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

73/17

Police and Crime Panel SIG pdf icon PDF 8 KB

    To discuss the proposals put forward in a letter from Cllr Tim Hutchings regarding a PCP SIG and to form a response to that letter.

    Additional documents:

    Minutes:

    Key points raised during the discussion:

     

    1.    The Panel discussed whether or not to join a proposed national representative body of Police & Crime Panels.

    RESOLVED:

     

    To continue with the regional collaborative arrangements with neighbouring panels.

     

    ACTIONS/FURTHER INFORMATION TO BE PROVIDED:

     

    Write to the author of the explanatory letter concerning the formation of a National Representative body, confirming the decision made by the Panel.

74/17

PUBLICITY FOR PART TWO ITEM

75/17

DATE OF NEXT MEETING